Obtaining Copies of Fairfax County 9-1-1 Records


The Virginia Freedom of Information Act (VFOIA) (Chapter 37 of Title 2.2 of Code of Virginia) provides citizens of the Commonwealth of Virginia access to public records held by public bodies as defined in the Act.  VFOIA also provides access to public records to representatives of the print media with circulation in the Commonwealth and representatives of radio and television stations broadcasting in or into the Commonwealth. 

For more info on the Virginia Freedom of Information Act, follow this link:  VFOIA

How do I submit a VFOIA request?

VFOIA requests for Department of Public Safety Communications (DPSC) records may be made by:

1)  Completing and submitting the electronic form below:          

Electronic Form Instructions: In order to submit this form electronically, it is recommended that you first save the file to your computer (depending on your browser/version, you may need to right-click the link to be presented with a "save as" option).  Open the saved copy in a PDF reader such as Adobe Acrobat Reader.  With certain browser configurations, if the form is opened inside the browser it may not be able to create the necessary email attachment file.

  • Complete the form
  • Click the “Create Attachment File” button
  • Save the file to a location of your choosing*
    • This creates a file that contains only the form data and not the form itself. It cannot be opened without the original form
  • Send the attachment file as an email attachment to dpscrecordsrequest@fairfaxcounty.gov

*note: These steps may vary depending on your particular PDF reader program and your computer/device settings. This works best for users with a default email client such as Microsoft Outlook installed.

           FOIA Request Submission Form (PDF) - to be completed electronically

 

 2) Printing and completing page #2 of the below form:

           FOIA Request Submission Form (PDF) - to be completed by hand

    a) mail to:

    Department of Public Safety Communications

    c/o Custodian of Records

    4890 Alliance Drive, Fairfax, VA 22030

    b) fax to:

    Fax: 703-631-2789

3)  Email: dpscrecordsrequest@fairfaxcounty.gov

    If requesting by email, please include the following:

    Requestor Info -

  • Name
  • Phone Number
  • Organization (if applicable)
  • Address
    • Request must include legal address pursuant Virginia Code Ann. § 2.2-3704(A)
    • If you would like items mailed to you at an address other than the legal address, please indicate a separate mailing address as well

    Request Info -

  • DPSC Event Number (if known)
  • FCPD Case Number (if known)
  • Incident Date
  • Incident Address
  • Phone Number(s) Used to Make Call
  • Person(s) Involved
  • Brief Description of Incident and Type(s) of Record(s) Being Requested   

 4) By phone/fax:

    Phone: 571-350-1703

    Fax: 703-631-2789

 

What is required to make a VFOIA request?

Pursuant to Va. Code Ann. § 2.2-3704(A), the DPSC requires that you provide your name and legal address.

Va. Code Ann. § 2.2-3704(B) requires that the requestor identify the requested records with reasonable specificity.

In general, the DPSC is not required to create a new record in response to any VFOIA request.  Va Code Ann. § 2.2-3704(D).

Is there a cost associated with a VFOIA request?

The DPSC is allowed to make reasonable charges for any VFOIA request that does not exceed the actual cost of producing the records.  If it is determined in advance that the cost of a VFOIA request will exceed $200, the requestor will be notified and the DPSC may require a deposit before processing the request any further.  DPSC does require the payment of any outstanding charges related to prior VFOIA requests before any future requests will be honored.  Va Code Ann. §§ 2.2-3704(F) and (I).

Some examples of fees are as follows:

    One page - $0.10

    Five pages - $0.50

    CD with 9-1-1 recordings - $25.00

   

     Note:  

  • This department does not transcribe calls, therefore, transcripts of phone calls cannot be provided.
  • Audio recordings are currently maintained for a period of 180 days.  Any recordings exceeding 180 days old are destroyed. Earliest available date:  

    

The actual fee for a VFOIA request will be determined by the amount of time it takes to gather the records and the actual production of the records.  In addition, records containing personal or identifying information will have such information redacted prior to release (VA. Code Ann. § 2.2-3706(G)(1)).

What public records are exempt from disclosure under VFOIA?

The following records are exempt from the mandatory disclosure requirements of VFOIA:

    Personnel records (Va. Code Ann. § 2.2-3705.1(1))

    Legal memoranda and written advice from counsel (Va. Code Ann. §§ 2.2-3705.1(2) and (3))

    Tests or examinations (Va. Code Ann. § 2.2-3705.1(3))

    Subscriber data as defined in Va. Code Ann. §§ 2.2-3705.2(10) and (11)

    Records that are part of a criminal investigative file (Va. Code Ann. § 2.2-3706)


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Technical Questions: Web Administrator

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