Obtaining Copies of Fairfax County 9-1-1 Records


The Virginia Freedom of Information Act (VFOIA) (Chapter 37 of Title 2.2 of Code of Virginia) provides citizens of the Commonwealth of Virginia access to public records held by public bodies as defined in the Act.  VFOIA also provides access to public records to representatives of the print media with circulation in the Commonwealth and representatives of radio and television stations broadcasting in or into the Commonwealth. 

For more info on the Virginia Freedom of Information Act, follow this link:  VFOIA

How do I submit a VFOIA request?

VFOIA requests for Department of Public Safety Communications (DPSC) records may be made by:

1)  Printing and completing page #2 of the below form:

           FOIA Request Submission Form (.pdf)

    a) mail to:

    Department of Public Safety Communications

    c/o Custodian of Records

    4890 Alliance Drive, Fairfax, VA 22030

    b) fax to:

    Fax: 703-631-2789

2)  Email: dpscrecordsrequest@fairfaxcounty.gov

    If requesting by email, please include the following:

    Requestor Info -

  • Name
  • Phone Number
  • Organization (if applicable)
  • Address

    Request Info -

  • DPSC Event Number (if known)
  • FCPD Case Number (if known)
  • Incident Date
  • Incident Address
  • Phone Number(s) Used to Make Call
  • Person(s) Involved
  • Brief Description of Incident   

 3) By phone/fax:

    Phone: 571-350-1703

    Fax: 703-631-2789

 

What is required to make a VFOIA request?

Pursuant to Va. Code Ann. § 2.2-3704(A), the DPSC requires that you provide your name and legal address.

Va. Code Ann. § 2.2-3704(B) requires that the requestor identify the requested records with reasonable specificity.

In general, the DPSC is not required to create a new record in response to any VFOIA request.  Va Code Ann. § 2.2-3704(D).

Is there a cost associated with a VFOIA request?

The DPSC is allowed to make reasonable charges for any VFOIA request that does not exceed the actual cost of producing the records.  If it is determined in advance that the cost of a VFOIA request will exceed $200, the requestor will be notified and the DPSC may require a deposit before processing the request any further.  DPSC does require the payment of any outstanding charges related to prior VFOIA requests before any future requests will be honored.  Va Code Ann. §§ 2.2-3704(F) and (I).

Some examples of fees are as follows:

    One page - $0.10

    Five pages - $0.50

    CD with 9-1-1 recordings - $52.00

   

     Note:  

  • This department does not transcribe calls, therefore, transcripts of phone calls cannot be provided.
  • Audio recordings are currently maintained for a period of 180 days.  Any recordings exceeding 180 days old are destroyed. Earliest available date:

    

The actual fee for a VFOIA request will be determined by the amount of time it takes to gather the records and the actual production of the records.  In addition, records containing personal or identifying information will have such information redacted prior to release (VA. Code Ann. § 2.2-3706(G)(1)).

What public records are exempt from disclosure under VFOIA?

The following records are exempt from the mandatory disclosure requirements of VFOIA:

    Personnel records (Va. Code Ann. § 2.2-3705.1(1))

    Legal memoranda and written advice from counsel (Va. Code Ann. §§ 2.2-3705.1(2) and (3))

    Tests or examinations (Va. Code Ann. § 2.2-3705.1(3))

    Subscriber data as defined in Va. Code Ann. §§ 2.2-3705.2(10) and (11)

    Records that are part of a criminal investigative file (Va. Code Ann. § 2.2-3706)


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