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CLERK'S BOARD SUMMARY

APRIL 20, 1998

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The meeting was called to order at 10:25 a.m. with all Members being present, and with Chairman Hanley presiding.

Others present were Robert J. O'Neill, Jr., County Executive; David P. Bobzien, County Attorney; Catherine A. Chianese, Assistant to the County Executive; and Patti M. Hicks, Deputy Clerk to the Board of Supervisors.

BOARD MATTERS

2. MOMENT OF SILENCE FOR EDDIE TSUI, PROPRIETOR OF THE PEKING GOURMET INN IN BAILEY'S CROSS ROADS, VIRGINIA (Tape 1)

Supervisor Gross asked that Board Members remember in their thoughts and prayers the family of Eddie Tsui, proprietor of the Peking Gourmet Inn in Bailey's Crossroads, Virginia and a long time member of the Chinese-American Community who died recently.

3. MOMENT OF SILENCE FOR JUDGE THOMAS S. KENNY OF THE 19TH CIRCUIT COURT (Tape 1)

Chairman Hanley asked that Board Members remember in their thoughts and prayers the family of Judge Thomas S. Kenny of the 19th Circuit Court who died recently.

4. MOMENT OF SILENCE FOR MR. WALTER PENNINO, HUSBAND OF FORMER SUPERVISOR MARTHA PENNINO (Tape 1)

Chairman Hanley asked that Board Members remember in their thoughts and prayers the family of Walter Pennino who died recently. Mr. Pennino was the husband of former Supervisor Martha Pennino.

AGENDA ITEMS

5. 10:00 A.M. - PH ON THE COUNTY’S AND SCHOOLS’ FISCAL YEAR (FY) 1998 THIRD QUARTER REVIEW (Tape 1)

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(FPR)Certificates of Publication were filed from the Editor of the Fairfax Journal showing that notice of said public hearing had been duly advertised in that Newspaper in the issue of April 2, 1998.

Following the public hearing, Supervisor Bulova moved that the Board approve:

This motion was seconded by Supervisor Dix.

Following discussion, with input from Edward L. Long, Jr., Director, Office of Management and Budget (OMB), Supervisor Frey moved to amend the motion that the $5.0 million that is being allocated for the bus reserve not be appropriated to the Reserve, but instead be carried forward as a part of the available balance for discussion during FY 1999. This motion was seconded by Supervisor Dix and FAILED by a recorded vote of seven, Supervisor Frey, Supervisor Dix, and Supervisor Mendelsohn voting "AYE."

Supervisor Frey moved to amend the motion that the $539,283 being proposed for transfer to the Park Authority be instead carried forward to the available balance for FY 1999. This motion was seconded by Supervisor Dix.

Following further discussion, with input from Anthony H. Griffin, Deputy County Executive for Planning and Development, Joan Braxton, Supervisor, Financial Management, Administration Division, Park Authority; and Mr. Long, the question was called on the amendment to the motion which FAILED by a recorded vote of eight, Supervisor Frey and Supervisor Dix voting "AYE."

Supervisor Hyland asked to amend the motion to correct the Fund number in the fourth bullet from Fund 103 to Fund 102, Federal/State Grant Fund, and this was accepted.

The question was then called on the main motion, as amended, which CARRIED by a recorded vote of eight, Supervisor Bulova, Supervisor Connolly, Supervisor Gross, Supervisor Hyland, Supervisor Kauffman, Supervisor McConnell, Supervisor Mendelsohn, and Chairman Hanley voting "AYE," Supervisor Dix and Supervisor Frey voting "NAY."

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6. 10:00 A.M. - BOARD DECISION ON THE PROPOSED AMENDMENT TO THE CODE OF THE COUNTY OF FAIRFAX, CHAPTER 67.1 (SANITARY SEWERS AND SEWAGE DISPOSAL) TO REVISE SEWER SERVICE CHARGES AND AVAILABILITY FEES (COUNTYWIDE) (No Tape)

(NOTE: On March 30, 1998, the Board held a public hearing on this item and deferred its decision until April 20, 1998.)

[NOTE: Later in the meeting, action was taken by the Board to defer adoption of the proposed amendment to the Code of the County of Fairfax, Chapter 67.1 (Sanitary Sewers and Sewage Disposal). See Clerk's Summary Item CL#8.]

7. COUNTY EXECUTIVE'S PROPOSED REORGANIZATION INITIATIVE (Tape 2)

Supervisor Connolly moved:

This motion was seconded by Supervisor Hyland.

With reference to bullet number two, and to ensure that there is a dedicated environmental protection function in the County structure, Chairman Hanley relinquished the Chair to Vice- Chairman Hyland and moved an amendment that one of the positions made available by the consolidation of the above mentioned agencies be used to establish the position of Environmental Coordinator. The role of the Coordinator will be to assist in the development of a strategic environmental policy for the County, coordinate the administration of existing environmental policy among County agencies, and monitor the County's progress in environmental management. In addition, the Environmental Coordinator will administer and coordinate the ongoing activities of the Environmental Coordinating Task Force, which will become a standing committee chaired by the Deputy County Executive. This motion was seconded by Supervisor Connolly.

Following discussion, Supervisor Dix asked unanimous consent that the Board vote on the County Executive's Proposed Reorganization Initiatives seriatimly. Without objection, it was so ordered.

The question was then called on the amendment to bullet number two (Chairman Hanley's) which carried by unanimous vote.

Vice-Chairman Hyland returned the gavel to Chairman Hanley.

Following extensive discussion regarding the functional consolidations (bullet number one), Supervisor Dix asked to amend the motion by adding language, "with final details to be approved by the Board at a subsequent date on or about November 1, 1998," and this was accepted.

The question was called on the motion on bullet number one, as amended, which CARRIED by a recorded vote of nine, Supervisor Frey voting "NAY."

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(Tape 3)

The question was called on the motion on bullet two, as amended, which CARRIED by a recorded vote of nine, Supervisor Frey voting "NAY."

Supervisor Connolly moved:

This motion was seconded by Supervisor Hyland.

Following discussion, with input from David P. Bobzien, County Attorney, and Robert J. O'Neill, Jr., County Executive, the question was called on the motion which CARRIED by a recorded vote of eight, Supervisor Dix and Supervisor Frey voting "NAY."

Supervisor Connolly moved approval of the remaining restructuring initiatives identified by the County Executive and included in the FY 1999 Advertised Budget Plan (Attachment II). This motion was seconded by Supervisor Hyland.

Following discussion, with input from Mr. O'Neill, the question was called on the motion which CARRIED by a recorded vote of eight, Supervisor Dix and Supervisor Frey voting "NAY."

8. DEFERRAL OF BOARD DECISION ON ADOPTION OF THE PROPOSED AMENDMENTS TO THE CODE OF THE COUNTY OF FAIRFAX, CHAPTER 67.1 (SANITARY SEWERS AND SEWAGE DISPOSAL) TO REVISE SEWER SERVICE CHARGES AND AVAILABILITY FEES (COUNTYWIDE) (Tape 3)

(NOTE: On March 30, 1998, the Board held a public hearing on this item and deferred its decision until April 20, 1998.)

Supervisor Bulova moved to defer Board decision on adoption of the proposed amendments to the Code of the County of Fairfax, Chapter 67.1 (Sanitary Sewers and Sewage Disposal) regarding the revision of sewer service charges and availability fees and the Department of Public Works (DPW) Revised Five-Year Financial Forecast until April 27, 1998 at 10:00 a.m. This motion was seconded by Supervisor Hyland and carried by unanimous vote.

9. 10:00 A.M. - BOARD MARKUP OF THE COUNTY EXECUTIVE’S FISCAL YEAR (FY) 1999 ADVERTISED BUDGET PLAN AND THE FY 1999 ADD-ON PACKAGE (Tapes 3-4)

Supervisor Bulova moved approval of the Fiscal Year (FY) 1999 revenue and administrative adjustments, and necessary adjustments to the Managed Reserve. The resulting balance after these actions will be $10,813,237, including $5,163,679 in recurring funds and $5,649,558 in non-recurring funds. This motion was seconded by Supervisor Hyland.

Supervisor Bulova moved approval of the Consideration Items as listed on pages five through seven in the document entitled "FY 1999 Budget Markup Process." This motion was seconded by Supervisor Connolly.

Supervisor Bulova referred to page six, number 26, which reads as follows:

Supervisor Bulova asked to amend the motion to clarify that it may be possible to roll this item into the base pay and that there would be additional discussions of this issue at the next Personnel Committee meeting, and this was accepted.

Supervisor Mendelsohn asked unanimous consent that the Board direct the County Executive to review the pay parity issue.

Following discussion, Supervisor Mendelsohn amended his request to direct the staff to report with an initial report by the end of year Carryover. Without objection, the request, as amended, was so ordered.

There was additional discussion of the FY 1999 Consideration Items, with input from Robert J., O'Neill, Jr., County Executive.

Supervisor Kauffman moved that the Board include funding in the amount of $30,000 in recurring costs for the Youth Sports Program. This motion was seconded by Supervisor Hyland and carried by unanimous vote.

Chairman Hanley relinquished the Chair to Vice-Chairman Hyland and moved that the Board take $400,000 from the funding for Storm Drainage Projects (Item five) and add it to the Economic Development Authority (EDA) (Item 53) into non-recurring costs so that the EDA can capitalize on the 1998 World Congress on Information Technology. This motion was seconded jointly by Supervisor Connolly and Supervisor McConnell.

Following discussion, the question was called on the motion, which CARRIED by a recorded vote of eight, Supervisor Bulova and Supervisor Gross voting "NAY."

Vice-Chairman Hyland returned the gavel to Chairman Hanley.

Supervisor Dix noted that there has been the suggestion that during the course of budget deliberations during the past few days a conversation of an inapproriate nature took place between himself and Edward L. Long, Jr., Director, Office of Management and Budget (OMB). For the record, Mr. Long stated that he and Supervisor Dix have had spirited conversations about the budget and on many occasions they have agreed to disagree.

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(Tape 4)

Supervisor Dix moved to amend the motion as follows:

This leaves a balance of $14.8 million.

Following discussion, with input from Mr. Long, Supervisor Dix further moved to amend the Consideration Items (with item numbers as contained in Attachment III of the Memorandum to the Board dated April 20, 1998) as follows:

Item Number

Issue

Funding Required

1.

Funding for the Police Gang Investigation Unit including eight Additional Sworn Positions

$800,000

4.

Funding for Implementation of Girls Fast Pitch Softball Action Plan

200,000

5.

Operational Funding for the Town of Vienna Teen Center

12,500

6.

Funding for Storm Drainage Projects

500,000

7.

Funding to Complete Attachment 3 (petitioners who were not notified of installation) of the Streetlight Program

245,732

8.

Funding to Provide for a Fourth Day of Late Buses at Middle Schools

112,000

10.

Funding for County Sidewalk and Trail Projects

500,000

11.

Funding for the Transportation Summit

10,000

12.

Additional Funding to Bring the Centreville Regional Library’s Collection to Regional Status

485,000

13.

Youth Sports Subsidy Increase from $120,000

30,000

14.

One Additional Investigator Position for the Office of Human Rights

46,640

16.

Funding for the Northern Virginia 4-H Education Center

15,000

17.

Additional Salary Adjustments for Police Officers

672,786

18.

A Net Additional Amount of $677,457 to Regrade Three Classes of Fire Department Staff at a Cost of $2,190,422 Partially Offset by the $1,512,965 Included in the FY 1999 Budget for a Shift Differential Adjustment

677,457

22.

Funding for Five Urban Forester II Positions

300,000

25.

Funding to Implement Americans with Disabilities Act (ADA) Compliance

300,000

27.

Funding for 3.2 Contract Case Managers and 1 Contract Outreach Worker for the Medical Care for Children Program (MCCP)

148,680

29.

Contribution to the Development of Athletic Fields at Shirley Gate and Braddock Roads

50,000

31.

Increase in Funding for the Community Funding Pool

465,707

33.

Funding to Equip two Computer Labs at the Huntington, Mott, Gum Springs, and James Lee Community Centers

20,000

43.

Funding for Emergency Residential Services for Adults with Mental Retardation

500,000

53.

Additional Funding for the Economic Development Authority (EDA)

1,400,000

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A $.01 reduction in the Real Estate Tax Rate from $1.23 to $1.22.

7,500,000

Supervisor Dix noted that the total amount of the above items is $14,771,502.

This motion was seconded by Supervisor Frey.

Following a brief discussion, with input from Mr. Long, Supervisor Dix amended his amendment to revise the real estate tax rate adjustment amount to $7.7 million and increase the operating expense adjustment to $1.8 million, and this was accepted.

Following further discussion, with input from Mr. Long, the question was called on the amendment to the motion, as amended, which FAILED by a recorded vote of eight, Supervisor Dix and Supervisor Frey voting “AYE.

Supervisor Dix moved to amend the main motion to included as a Consideration Item funding for the Town of Vienna Teen Center in the amount of $12,500. This motion was seconded by Supervisor Frey.

Following further discussion, Supervisor Connolly moved to amend the amendment to defer action on the Teen Center Consideration Item until the Carryover Review. This motion was seconded by Supervisor Hyland.

Following discussion, the question was called on the amendment to defer, which CARRIED by a recorded vote of six, Supervisor Dix, Supervisor Frey, and Chairman Hanley voting “NAY,” Supervisor McConnell abstaining.

The question was then called on the main motion, as amended, which CARRIED by a recorded vote of eight, Supervisor Dix and Supervisor Frey voting “NAY.”

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(Tape 5)

Supervisor Bulova noted that after adjustments there is a balance of $1.4 million. She moved that $1.4 million be put into reserve with the understanding that a deficit is projected for next year and that these funds will help alleviate the deficit situation. This motion was seconded by Supervisor Hyland and CARRIED by a recorded vote of eight, Supervisor Dix and Supervisor Frey voting "NAY."

10. BUDGET GUIDELINES FOR FISCAL YEAR (FY) 2000 (Tape 5)

Supervisor Bulova moved that the Board reaffirm the Budget Guidelines for Fiscal Year (FY) 2000 that:

This motion was seconded by Supervisor Hyland and carried by unanimous vote.

Supervisor Hyland moved that the Board include as a Consideration item at Carryover funding for the 3.2 contract case managers and one contract outreach worker for the Medical Care for Children Program (MCCP) in the amount of $148,680. This motion was seconded by Supervisor Mendelsohn and carried by unanimous vote.

Supervisor Mendelsohn moved that the Board direct Verdia L. Haywood, Deputy County Executive for Human Services, in conjunction with the Fairfax-Falls Church Community Services Board (CSB), to review:

This motion was seconded by Supervisor Hyland and carried by unanimous vote.

11. 10:00 A.M. - BOARD ACTION ON AWARD OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS FOR AFFORDABLE HOUSING AND TARGETED PUBLIC SERVICE PROJECTS FOR FISCAL YEAR (FY) 1999 - PROGRAM YEAR 24, AND REALLOCATION OF PRIOR YEARS’ CDBG AFFORDABLE HOUSING FUNDS (Tape 5)

Supervisor Bulova moved approval of the allocation included in the Memorandum to the Board dated April 20, 1998, regarding:

This motion was seconded by Chairman Hanley

Chairman Hanley relinquished the Chair to Vice-Chairman Hyland and moved to amend the motion that the Board direct staff to determine if unused CDBG funds are available for previous years in any category that could be distributed for the projects that were recommended but for which no funding was available in the amount of $221,617. This motion was seconded by Supervisor Kauffman and carried by unanimous vote.

Supervisor Kauffman asked unanimous consent that the Board direct staff to determine what options are available for funding the Frog Pond Early Learning Center. Without objection, it was so ordered.

The question was called on the motion, as amended, which carried by unanimous vote.

Vice-Chairman Hyland returned the gavel to Chairman Hanley.

12. 10:00 A.M. - BOARD ACTION ON AWARD OF COMMUNITY FUNDING POOL FUNDS FOR FISCAL YEAR (FY) 1999 (Tape 5)

Supervisor Bulova moved that the Board approve the recommendations outlined in the Memorandum to the Board dated April 20, 1998, for the Community Funding Pool, and consider supplemental funding for 12 additional projects as recommended by the Selection Advisory Committee for Fiscal Year (FY) 1999 awards. This motion was seconded by Supervisor McConnell and carried by unanimous vote.

13. 10:00 A.M. - BOARD MARKUP OF THE FAIRFAX COUNTY CAPITAL IMPROVEMENT PROGRAM (CIP) FOR FISCAL YEARS (FY) 1999-2003 (WITH FUTURE FISCAL YEARS TO 2006) (Tape 5)

Supervisor Bulova moved to defer the markup on the Capital Improvement Program (CIP) for Fiscal Years (FY) 1999-2003. This motion was seconded by Chairman Hanley and carried by unanimous vote.

ADDITIONAL BOARD MATTERS

14. WELCOME TO JANIE STRAUSS, DRANESVILLE DISTRICT REPRESENTATIVE, FAIRFAX COUNTY SCHOOL BOARD (Tape 5)

Chairman Hanley recognized the presence of Janie Strauss, Dranesville District Representative, Fairfax County School Board, and welcomed her to the Board Auditorium.

15. EXPRESSION OF APPRECIATION TO SUPERVISOR BULOVA, BUDGET COMMITTEE CHAIRMAN, AND OFFICE OF MANAGEMENT AND BUDGET (OMB) STAFF (Tape 5)

Chairman Hanley expressed her appreciation to Supervisor Bulova, Budget Committee Chairman; Robert J. O'Neill, Jr., County Executive; Edward L. Long, Jr., Director, Office of Management and Budget (OMB); and Leonard Wales and Susan Datta, Assistant Directors, OMB, for their outstanding efforts with the budget process.

16. BOARD ADJOURNMENT (Tape 5)

At 1:15 p.m., the Board adjourned.