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The meeting was called to order at 10:10 a.m., with all Members being present, and with Chairman Hanley presiding.

Others present were Robert J. O'Neill, Jr., County Executive; David P. Bobzien, County Attorney; Catherine A. Chianese, Assistant to the County Executive; Patti M. Hicks, Deputy Clerk to the Board of Supervisors; and Clarice Morris, Office of the Clerk.

BOARD MATTERS

2.

WELCOME TO MR. TREMUR ANDRIADZE (Tape 1)

Chairman Hanley recognized the presence of Tremur Andriadze, Parliament's Chairman of the Local Self-Government Committee, Republic of Georgia, and extended a warm welcome. She noted that he is in the United States for six months to learn first hand how local government operates.

3.

WELCOME TO JANIE STRAUSS, DRANESVILLE DISTRICT REPRESENTATIVE TO THE SCHOOL BOARD (Tape 1)

Chairman Hanley recognized the presence of Janie Strauss, Dranesville District Representative to the School Board, and extended a warm welcome.

AGENDA ITEMS

4.

(SARs)

(FPR)

BOARD DECISION ON THE COUNTY'S AND SCHOOL'S FISCAL YEAR (FY) 1999 THIRD QUARTER REVIEW (Tape 1)

(NOTE: The public hearings on the County's and Schools' FY 1999 Third Quarter Review were held on April 5, 6, and 7, 1999.)

Following comments, Supervisor Bulova moved:

Approval of Supplemental Appropriation Resolutions (SAR) AS 99057, SAR AS 98070, and Amendment to the Fiscal Planning Resolution (FPR) AS 99902 which includes the revenue, expenditure, and transfer adjustments contained in the County and Schools= Third Quarter Review which results in an increase in a non-recurring balance of $2,973,615.

Approval of the allocation of the non-recurring balance of $2.97 million for replacement School buses and School personal computers, specifically that funding in the amount of $2.0 million be transferred to Fund 503, Department of Vehicle Services, and allocated for bus replacement purchases and that funding in the amount of $973,615 be transferred to Fund 505, Technology Infrastructure Services, and allocated for replacement of personal computers in the School System.

  • Appropriation of Federal/State grant awards and adjustments reflected in Attachment IV of the Memorandum to the Board dated April 19, 1999, resulting in a net increase of $1,563,783 in appropriations to Fund 102, Federal/State Grant Fund.
  • Approval of adjusting the Managed Reserve to maintain the reserve at two percent of total disbursements based on the actions taken by the Board as part of the Third Quarter Review.

As a result of these adjustments, the Fiscal Year (FY) 1999 available balance not previously included in the FY 2000 budget is $0.

Supervisor Hyland seconded the motion.

Following discussion, Supervisor Dix stated for the record that he objected to the review process of the budget. He noted that there are spending items in the Third Quarter Review that do not rise to the level of emergency or time critical expenditures that should have been part of the FY 2000 process.

Following additional discussion, with input from Edward L. Long, Jr., Director, Department of Management and Budget (DMB), the question was called on the motion and it CARRIED by a recorded vote of eight, Supervisor Bulova, Supervisor Connolly, Supervisor Gross, Supervisor Hyland, Supervisor Kauffman, Supervisor McConnell, Supervisor Mendelsohn, and Chairman Hanley voting "AYE," Supervisor Dix and Supervisor Frey voting "NAY."

5.

BOARD MARKUP OF THE COUNTY EXECUTIVE'S FISCAL YEAR (FY) 2000 ADVERTISED BUDGET PLAN AND THE FISCAL YEAR (FY) 2000 ADD-ON PACKAGE (Tape 1)

Supervisor Bulova moved approval of the Fiscal Year (FY) 2000 revenue and administrative adjustments as outlined in the FY 2000 Advertised Budget Plan and the FY 2000 Add-On package, and necessary adjustments to the Managed Reserve. The resulting balance after these actions will be $5,392,607 in recurring funds. In addition, based on additional net State funding, primarily associated with increased funding under House Bill HB599, an amount of $13,944,448 in primarily non-recurring funds is available. Supervisor Hyland seconded the motion.

Following discussion, Supervisor Connolly noted for the record that when considering disparities between local jurisdictions in Virginia versus other jurisdictions in the region, the difference is that other jurisdictions such as the District of Columbia have an income tax.

Following comments, the question was called on the motion, which CARRIED by a recorded vote of nine, Supervisor Frey voting “NAY.

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(Tape 2)

Supervisor Bulova called the Board's attention to the handout entitled FY 2000 Budget Markup Process and moved approval of the Considerations Items and Utilization of the Additional State Funds as discussed at the April 12, 1999, Budget Work Session and listed on pages 5-7, incorporating the adjustment identified on page 7 regarding Substance Abuse Counselors for middle and high school students. Supervisor Connolly seconded the motion.

Supervisor Connolly called the Board's attention to Item 4, page 5, to reduce the property tax rate on boats, and asked unanimous consent that this item be considered separately. Without objection, it was so ordered.

Supervisor Hyland moved approval of Item 4, page 5, to reduce the personal property tax rate on boats to one cent per $100 of assessed value. Supervisor Kauffman seconded the motion and it CARRIED by a recorded vote of seven, Supervisor Bulova, Supervisor Connolly, and Chairman Hanley voting “NAY.

Following discussion, with input from Edward L. Long, Jr., Director, Department of Management and Budget (DMB), the question was called on the motion to approve the Consideration Items and it CARRIED by a recorded vote of nine, Supervisor Frey voting “NAY.

Supervisor Dix moved that a Consideration Item be included in the FY 1999 Carryover Review in the amount of $200,000 to fund the County's share towards four additional Computer Learning Centers, the sites for which to be recommended by the Office of Partnerships. Supervisor Connolly seconded the motion.

Chairman Hanley relinquished the Chair to Vice-Chairman Hyland and asked to amend the motion to direct the County Executive to assist in the recommendation of sites, and this was accepted.

Vice-Chairman Hyland returned the gavel to Chairman Hanley.

Supervisor Frey asked to amend the motion to request information regarding the amount of private sector support and the long term projection of cost to the County, and this was accepted.

Supervisor Dix asked to amend the motion to direct staff to also include in the report the amount of monies already contributed to this effort, and this was accepted.

The question was called on the motion, as amended, which carried by unanimous vote.

6.

BUDGET GUIDELINES FOR FISCAL YEAR (FY) 2001 (Tape 2)

Supervisor Bulova moved that the Board reaffirm its commitment to the budget guidelines through Fiscal Year 2001 as contained in the document entitled FY 2000 Budget Markup Process. Supervisor Connolly seconded this motion.

Supervisor Connolly asked unanimous consent that the Board direct staff to provide copies of the guidelines to the Chairman of the School Board and the Superintendent of Schools. Without objection, it was so ordered.

The question was called on the motion and it carried by unanimous vote.

7.

ADDITIONAL BUDGET ACTIONS (Tape 2)

Supervisor Dix moved that the Board authorize Chairman Hanley to send a letter to the Chairman of the School Board requesting an adjustment, in accordance with the Planning Commission's recommendation, to the School's Fiscal Year 2000-2004 Capital Improvement Program (CIP) to accelerate the plans for renovation of the South Lakes High School by including an additional $2 million in the upcoming 1999 School Bond Referendum to begin the planning for the renovation as soon as possible and to delete the northwest adult education alternative education facility. Supervisor Frey seconded the motion and it carried by unanimous vote.

Supervisor Mendelsohn asked unanimous consent that the Board direct staff to request that the Schools also provide information regarding the efforts to ameliorate the crowding issues of the elementary schools in the Great Falls area. Without objection, it was so ordered.

Chairman Hanley relinquished the Chair to Vice-Chairman Hyland and asked unanimous consent that the Board direct staff to request that the Schools and the County provide information in their CIP reports that designates which facilities have already been approved by a bond referendum and which facilities have not. Without objection, it was so ordered.

Vice-Chairman Hyland returned the gavel to Chairman Hanley.

Supervisor Connolly expressed his appreciation to Supervisor Bulova and staff for their work on the budget.

Chairman Hanley also recognized Supervisor Bulova for her work as the Budget Committee Chairman.

8.

BOARD ACTION ON AWARD OF CONSOLIDATED COMMUNITY FUNDING POOL FUNDS FOR FY 2000 (Tape 2)

Supervisor Bulova thanked the selection committee for their hard work on the funding of the County's non-profit partners.

Supervisor Bulova moved approval of the staff recommendations on the award of funding to community-based non-profit organizations for proposals through the Consolidated Community Funding Pool Funds for the period July 1, 1999, through June 30, 2000, as contained in the Memorandum to the Board dated April 19, 1999. Supervisor Hyland seconded the motion.

Supervisor Frey called the Board's attention to proposal 208 on page seven of Attachment III to the Memorandum to the Board, which was submitted by the Black Women United for Action, and asked unanimous consent that the Board direct staff to review the proposal to determine if the County can continue to fund a portion of the proposal. Without objection, it was so ordered.

Supervisor Connolly asked unanimous consent that the Board direct staff to review the application process for funding small minority non-profit organizations to assure that there is equal access to the funds and to report its findings. Without objection, it was so ordered.

Following discussion, with input from Verdia L. Haywood, Deputy County Executive, Supervisor Gross asked unanimous consent that the Board direct staff to provide information regarding a source of funding for the service for the visually impaired that was conducted through the libraries last year. She specifically requested details on how the program worked and whether that is a potential source of funding again this year. Without objection, it was so ordered.

The question was called on the motion and it carried by unanimous vote.

Chairman Hanley announced that final adoption of the Budget is scheduled for Monday, April 26, 1999, at 9:30 a.m.

9.

BOARD ADJOURNMENT (Tape 2)

The Board adjourned at 11:15 a.m.

(NOTE: The Board conducted a special meeting later in the day and staff prepared a separate Clerk's Board Summary.)