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CLERK'S BOARD SUMMARY

REPORT OF ACTIONS OF THE

FAIRFAX COUNTY BOARD OF SUPERVISORS

MONDAY

APRIL 17, 2000

This does not represent a verbatim transcript of the Board Meeting and is subject to minor change. For the most up-to-date version, check the website http://www.co.fairfax.va.us./bosclerk/main.htm. This document will be made available in an alternative format upon request. Please call 703-324-3151 (VOICE), 703-324-3903 (TTY).

Budget Mark-up Session 10-00


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The meeting was called to order at 10:05 a.m., with all Members being present, with the exception of Chairman Hanley, and with Vice-Chairman Hyland presiding.

Chairman Hanley was absent from the entire meeting.

Others present were Anthony H. Griffin, County Executive; David P. Bobzien, County Attorney; Catherine A. Chianese, Assistant to the County Executive; Nancy Vehrs, Clerk to the Board of Supervisors and Patti M. Hicks, Deputy Clerk to the Board of Supervisors.

BOARD MATTERS

2. CLOSING OF THE RECORD FOR WRITTEN TESTIMONY FOR THE FISCAL YEAR (FY) 2001 BUDGET (Tape 1)

Vice-Chairman Hyland relinquished the Chair to Acting-Chairman McConnell and moved that the record for the FY 2001 Budget be closed. Acting-Chairman McConnell seconded the motion.

Supervisor Gross submitted documents for the record.

The question was called on the motion and it carried by a vote of nine, Chairman Hanley being absent.

Acting-Chairman McConnell returned the gavel to Vice-Chairman Hyland.

3. ABSENCE OF CHAIRMAN HANLEY (Tape 1)

Vice-Chairman Hyland announced that due to the illness of her father, Chairman Hanley would not be attending today’s meeting.

AGENDA ITEMS

4. BOARD DECISION ON THE COUNTY'S AND SCHOOLS' FISCAL YEAR (FY) 2000 THIRD QUARTER REVIEW (Tape 1)

(SAR)(FPR) (NOTE: The public hearings on the County's and Schools' FY 2000 Third Quarter Review were held on April 4 and 5, 2000.)

Following comments, Supervisor Bulova moved:

Supervisor Hudgins seconded the motion.

Supervisor Mendelsohn moved to amend the motion to:

Supervisor Frey seconded the motion.

Following discussion, the question was called on the amendment to the motion and it FAILED by a recorded vote of seven, Supervisor Mendelsohn and Supervisor Frey voting "AYE," Chairman Hanley being absent.

Supervisor Connolly moved that the Board reduce the transfer to the Revenue Stabilization Fund by $5.0 million, from $10.1 million to $5.1 million, and increase the transfer to the Schools Operating Fund by $5.0 million. (This additional $5.0 million should be allocated to non-recurring items.) The second to this motion was inaudible.

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(Tape 2)

Following discussion, with input from Edward L. Long, Jr., Chief Financial Officer, and Jane Strauss, Dranesville District Representative to the School Board, the question was called on the amendment (Supervisor Connolly’s), which FAILED by a recorded vote of six, Supervisor Connolly, Supervisor Frey, and Supervisor Mendelsohn voting "AYE," Chairman Hanley being absent.

Following additional discussion, with input from Mr. Long, the question was called on the main motion and it CARRIED by a recorded vote of seven, Supervisor Bulova, Supervisor Connolly, Supervisor Gross, Supervisor Hudgins, Supervisor Kauffman, Supervisor McConnell, and Vice-Chairman Hyland voting "AYE," Supervisor Frey and Supervisor Mendelsohn voting "NAY," Chairman Hanley being absent.

Supervisor Bulova moved approval of adjusting the Managed Reserve to maintain the reserve at two percent of total disbursements based on the actions taken by the Board as part of the Third Quarter Review and as a result of these adjustments the FY 2000 available balance, not previously included in the FY 2001 Budget, will be $15,301,978. Supervisor Connolly seconded the motion and it carried by a vote of nine, Chairman Hanley being absent.

5. BOARD MARK-UP OF THE COUNTY EXECUTIVE'S FISCAL YEAR (FY) 2001 ADVERTISED BUDGET PLAN AND THE FY 2001 ADD-ON PACKAGE (Tape 2)

Following an explanatory statement, Supervisor Bulova moved approval of the:

Supervisor Connolly seconded the motion.

Following discussion, the question was called on the motion, which CARRIED by a recorded vote of eight, Supervisor Frey voting, "NAY," Chairman Hanley being absent.

Supervisor Bulova moved that the Board grant the County Executive or Chief Financial Officer the authority to reallocate funds between General Fund agencies to support the Pay for Performance Program and other requirements not to exceed total General Fund Direct Expenditures. Supervisor Kauffman seconded the motion.

Following discussion, Supervisor Hudgins asked unanimous consent that the Board direct the County Executive to:

Following discussion, without objection, it was so ordered.

Supervisor Bulova indicated the expectation that the motion implied that staff would provide to the Board details of the implementation of the Pay for Performance Program.

Supervisor McConnell suggested the use of an employee questionnaire to determine employees' opinions of the program once it is implemented.

Following further discussion, with input from Anthony H. Griffin, County Executive, Supervisor Gross asked unanimous consent that the Board direct staff to provide a chart indicating the progress of the employee training for the implementation of the Pay for Performance Program in terms of how it will be accommodated and a timeframe for it. Without objection, it was so ordered.

Following further discussion, with input from Mr. Griffin, the question was called on the motion, which carried by a vote of nine, Chairman Hanley being absent.

Discussion continued briefly.

6. BOARD ACTION ON AWARD OF CONSOLIDATED COMMUNITY FUNDING POOL FUNDS FOR FISCAL YEAR 2001 (Tape 2)

Supervisor Bulova moved that the Board:

Supervisor Gross seconded the motion.

Following discussion, with input from William O. Howland, Jr., Director, Department of Administration for Human Services, Supervisor Gross asked unanimous consent that the Board direct staff to add a column to the informational chart to indicate the amount of the original request for those groups that are funded. Without objection, it was so ordered.

The question was called on the motion, which carried by a vote of nine, Chairman Hanley being absent.

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7. BUDGET GUIDELINES FOR FISCAL YEAR (FY) 2002 (Tapes 2-3)

Supervisor Bulova moved approval of budget guidelines for FY 2002 as contained in the document entitled Board Motions Budget Guidelines Fiscal Year 2002. Supervisor Gross seconded this motion.

Supervisor Connolly asked to amend the motion for the budget guidelines to change the language in Number Two to read as follows: "Direct that the School Board forward to the County a transfer request that does not exceed these budget guidelines. Requests that exceed the guidelines should be presented in an unfunded package." Supervisor Mendelsohn seconded the motion.

Following discussion, Supervisor Bulova stated that she would accept the amendment if Supervisor Connolly would change "direct" to "request," and this was accepted.

Supervisor Connolly asked to further amend guideline Number Five to add the following language: "The School Board should not use non-recurring balances that may materialize during quarterly reviews on recurring expenditures in the annual budget," and this was accepted as an additional sentence to guideline number five.

Supervisor Hudgins asked to amend the motion to add language to specify that discussions between the County and the Schools begin no later than September 2000, and this was accepted.

Supervisor McConnell asked unanimous consent that the Board direct staff to make it clear in the guidelines that the Board is not reducing the Schools' funding, but is simply not funding the Schools’ full request. Without objection, it was so ordered.

Vice-Chairman Hyland stated that at some point it would be helpful for the Board of Supervisors and the School Board to meet to discuss the budget process, and he relinquished the Chair to Acting-Chairman McConnell and asked unanimous consent that the Board direct staff to schedule such a meeting. Without objection, it was so ordered.

Acting-Chairman McConnell returned the gavel to Vice-Chairman Hyland.

Supervisor Mendelsohn asked to amend the motion to add a Number Six to the guidelines requiring that the Board of Supervisors, the County Executive, the School Board, and the School Superintendent meet at the time of Carryover to discuss multi-year budgets and review the direction in which budgets are going as well as the use of non-recurring money for recurring needs of the Schools, and this was accepted.

The question was called on the motion, as amended, which carried by a vote of nine, Chairman Hanley being absent.

ADDITIONAL BOARD MATTERS

8. LEGISLATIVE ISSUES RELATED TO SCHOOL FUNDING (Tape 3)

Supervisor Bulova moved that the Board refer the issue of funding for the Schools, and in particular State funding for the Schools, to the Legislative Committee chaired by Supervisor Connolly and conduct a Legislative Committee meeting jointly with the Board of Supervisors, the School Board, and the Northern Virginia Delegation to formulate a strategy for improving the County’s share of the Commonwealth of Virginia's budget. Supervisor Connolly seconded the motion.

Supervisor Connolly asked unanimous consent that the Board direct staff to work with the School Board and the Fairfax Delegation to plan an Education Summit within the next several months. Without objection, it was so ordered.

The question was called on the motion and it carried by a vote of nine, Chairman Hanley being absent.

9. REMEMBER CHAIRMAN HANLEY AND HER FATHER (Tape 3)

Vice-Chairman Hyland asked Board Members to keep Chairman Hanley and her father in their prayers.

Vice-Chairman Hyland expressed his appreciation to Board Members for their input into the Mark-up of the Fiscal Year 2001 Budget.

 

10. BOARD ADJOURNMENT (Tape 3)

The Board adjourned at 11:50 a.m.