Mission and Rules of Operation


Braddock District Land Use and Environment Committee

Mission and Rules of Operation

Purpose

The purpose of the Braddock District Land Use and Environment Committee is to review all proposals for modifying existing land use in residential neighborhoods and commercial and industrial districts in the Braddock Magisterial District of Fairfax County, Virginia. The Committee will also review stormwater or other environmental regulations. The Committee is a volunteer, independent, and non-partisan group.

The Committee offers recommendations to the Braddock District Supervisor and to the Braddock District Planning Commissioner.

The Committee provides an informed, transparent, and thorough analysis of specific projects that are proposed for the Braddock District and will review such projects with an eye to ensuring the protection of stable neighborhoods while allowing for change that improves the community as a whole.  The Committee also reviews proposals with countywide scope that would impact the Braddock District.

In support of this purpose, the Committee will:

  • Gather information on each application to identify issues related to those applications and questions about them.
  • Review the County Comprehensive Plan and amendments to the Plan and identify issues related to the Plan and its amendments as they relate to the Braddock District.
  • Review and make recommendations on any legislative or regulatory changes to land use and/or environmental regulations and practices.
  • Take proactive steps to identify and propose solutions to land use and/or environmental issues that the County might need to address, including amendments to the Zoning Ordinance.

Membership

The Braddock District Land Use Committee is a self-selected volunteer organization.  The original members volunteered to serve following the 2012 Braddock District Supervisor’s Community Forum.  This group of citizens represents a broad spectrum of residential, commercial, and industrial interests within the Braddock District.  As needed, the core member group may recruit additional members based upon the need for geographical or neighborhood representation or for particular expertise or experience.

Members are expected to attend a sufficient number of meetings during the year so that they are familiar with the land use issues being considered and can make an informed contribution to both the discussions and the voting on the issues and recommendations.  Attendance will be taken at each meeting, and any member who misses three meetings in a row will lose his or her voting and membership status. 

Each member has one vote.

The term of membership is one year (July 1 through June 30).  In June of each year, existing members may reapply for continued membership and interested citizens can apply for membership consideration.  An ad hoc committee appointed by the Chair of the Committee will review all new and continued membership applications and make recommendations to the full Committee, which will in turn notify the Supervisor regarding the composition of the Committee for the coming year.

Meetings

Meetings are held on the third Tuesday of each month at the offices of the Braddock District Supervisor; the District Supervisor does not attend the meetings. 

Special meetings can be convened at the call of the Chair.

A quorum is a majority of the members.  A meeting can progress with fewer members than a quorum if two-thirds of the members present agree.

The committee will use Robert’s Rules of Order for the conduct of its meetings. 

Members will notify the Chair and staff of planned and protracted absences or anticipated tardiness. 

The Committee can invite liaison participation at committee meetings of federations, associations, and/or business groups.

Structure

The Committee will elect by majority vote a Chair, Vice-Chair, and Secretary.  Each will serve for a period of one year beginning on July 1.  The Secretary will notify members of meetings and will distribute minutes from meetings for members to review and approve at the next meeting. 

The Committee can appoint ad hoc committees as needed to address specific issues and land use cases.

As a means to ensure that each land use case before the Committee is addressed in the most comprehensive and timely fashion, the Chair will appoint a case leader for each land use application under review by the Committee.  The case leader will be responsible to identify and involve all interested parties as appropriate—such as an applicant’s representative, assigned County staff, and neighboring communities—and will coordinate with the Braddock District staff and the Committee Chair to ensure that all interested parties are kept apprised of proceedings and are invited to Committee meetings as appropriate.

Review Process

Applicants who submit land use applications for property in the Braddock Magisterial District will be referred to the Committee.  The Committee reviews various kinds of land use proposals— including, but not limited to, rezoning and special exception applications, modifications to existing special exceptions or rezoning, zoning ordinance amendments, development plan amendments, and 2232 applications for public facilities. 

Staff of the Braddock District Supervisor will schedule meetings and help notify members of meetings; however, the District Supervisor’s staff operates independently from the Committee and is not the Committee’s staff.  All materials relevant to Committee deliberations will be provided by staff.  Staff will make every reasonable effort to notify adjacent and proximate property owners of the nature of the applications, the pertinent subject matter, the date and time of public hearings before the Planning Commission and Board of Supervisors, and the agenda of the Committee regarding the application. Staff will put applicants in contact with the Committee to arrange for their presentations to it. 

Any Committee member who has a conflict of interest with respect to a land use proposal scheduled before the Committee will recuse himself or herself from all deliberations and votes on the application.

Neither the Committee nor its members have any authority on behalf of the District Supervisor, the Board of Supervisors, or the County to suggest, request, or require any proffer. 

Proceedings

Applicants will be invited to make presentations to the Committee early enough in the process to allow for everyone to be heard and for all sides of an issue to be addressed.  An applicant’s representative may be asked to leave the meeting before the Committee begins to discuss the application.

Case leaders will be responsible for the development of preliminary recommendations for presentation to the Committee.  In turn, the full Committee will review and act on each application.  Recommendations will be adopted by majority vote and transmitted as Approved Recommendations to the Braddock District Planning Commissioner and then to the Braddock District Supervisor.   Minority viewpoints are invited to present orally to the Committee and can be included in the final recommendation if the Committee approves.


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