The Circuit Court is responsible for maintaining civil exhibits that have been admitted or identified in a court proceeding. Pursuant to Virginia Code 8.01-452.1, the Court must retain these records for 60 days from the entry of the judgment in a civil case or, if the civil case is appealed or notice of appeal is pending or the case is being reheard, when the appeal or rehearing is concluded. After this 60 day period, the Court can destroy or donate any exhibits 21 days after it mails notice to the owner or his attorney by first-class mail, unless the owner or his attorney asks for the return of the exhibits.
If an owner or his attorney would like to have the exhibits back, he should send a letter to the court requesting their return or prepare an order to have them returned. If a letter is sent, the Clerk's office will prepare the order for the return of exhibits.
Upon entry of the order, the party requesting the exhibits will be called so that he may make arrangements to pick up the exhibits.
Please note that any exhibits not admitted or identified should not be given to the court for retention.