JDRDC Courtroom Technology Reservation Request


The Fairfax County Juvenile and Domestic Relations District Court uses the Courtroom Technology Management System ( CTMS) which offers multimedia evidence presentation and audio/video conferencing capabilities in each of our nine courtrooms. The CTMS enables attorney’s to present electronic evidence simultaneously to everyone in the courtroom through a network of microphones, monitors and flat screen displays

While the CTMS is user-friendly, orientation prior to use of the equipment is strongly encouraged. Please contact the J&DR Court IT Department at (703) 246-3434 to set up an appointment. If you need to bring your own equipment into the courthouse, please contact the Sheriff’s Office at (703) 246-3279 to have it cleared with Courthouse security staff.

Attorneys interested in reserving specific equipment or conducting audio/video conferencing must fill out and submit the form below, all fields are required. At least ten business days notification is required. The systems are available on a first-come, first-served basis.

With the exception of the initial AV conferencing tests and connection, the systems are run by the attorneys, not by court staff.

Should the case settle or be continued it is the responsibility of the attorney to submit a cancellation form. A new reservation form will be required for the new continued date.

Failure to adhere to these policies may jeopardize future requests and reservations of courtroom technology.

For additional information regarding CTMS and courtroom technology, please visit the Courtroom Technology Office (CrTO) webpage.

Case Details

Request Type:  Reservation    Cancellation
Case Number: 
ex: JJ-999999 01-01
Case Style:   vs 
Trial Date: 
Trial Length: 

Requestor Information 

Attorney Name: 
Party:  Plaintiff    Defendant
Phone Number: 
Email Address: 

Equipment Type

  J&DR High-Tech Courtroom


Standard high technology equipment available in all nine J&DR courtrooms. Note: Courtroom 3K has slightly different configuration and layout.
  • Document camera - Magnify portions of a document or a small piece of physical evidence
  • Computer AV Input - Show documents, images or slideshow presentations from an attorney-provided laptop
  • Video - Play video evidence from VHS or DVD
  • Audio - Play audio evidence from tape, mp3, etc.

  Additional Video Equipment

Standard J&DR courtroom technology above, plus request for specialized equipment on right. Please explain below.

  • Portable document camera - Used for documents larger than the standard document camera supports
  • Light Box - Placed on top of the standard document camera to enhance clarity for x-rays, etc.

  Audio/Video Conferencing

Standard J&DR courtroom technology above, plus request for specialized equipment on right. Please explain below.

  • Video TeleConferencing (VTC is ISDN-Based) *
  • Audio Telephone Conferencing
  • Secluded Witness *

Please describe in general terms what you will be presenting for your case that uses the technology requested above:


The requesting attorney above has taken the CLE course:
Technology in Fairfax Courtrooms: Come Kick Our Tires!
offered by the Fairfax Bar Association:

Yes
No


 

* Fairfax County Court’s high-tech courtrooms offer video teleconference (VTC) capability for local and remote prisoner arraignments, remote witnesses, protected witnesses, etc. VTC is made possible through the use of high-end, secure videoconferencing technology using high-speed ISDN (Integrated Services Digital Network) data transfer lines. The use of home based systems utilizing private services such as Skype is not permitted.

To utilize these features the following requirements are necessary:
  1. Approval from the court (judge) to use VTC. Obtain a signed court order to allow video teleconferencing during trial prior to submitting the form above. Request must be made at least ten (10) business days prior to the scheduled trial.
  2. Access to an external video teleconference system. Must be compatible with the Court’s ISDN based videoconference system. Technical Specifications: H.320-compatible, ISDN-BRI with minimum connection speeds starting at 128kbps and as high as 512kbps. The higher the kbps connection the better the quality of the audio and video.
  3. Reservation of a high-tech courtroom. A party may request to use a high-tech courtroom with video-conference functionality by completing the on-line courtroom RESERVATION REQUEST form above.
    Absent an emergency, completion of the RESERVATION REQUEST form is required at least 10 business days prior to trial and must include in the description field:
    • Name of judge who signed the order
    • Date the order was signed
    • Planned schedule
  4. Coordinating all arrangements. Once authorized, requesting party is responsible for making all necessary arrangements with the appropriate court. Court policies and procedures require conducting a test call to the courthouse prior to the event and the morning of such event.
    • The reservation must include two test connections ( the first between 12:30pm-2:00pm EST at least two business days prior to trial and the second at 8:00am EST the day of trial
    • Test connections must be successful or the reservation is subject to cancellation
    • The Court should be notified of any changes immediately

Failure to adhere to the above requirements may invalidate your use of this technology!

Fully integrated video conference rooms or an integrated desktop system may be available from public/private resources to include major hotels, colleges, universities or businesses such as FedEx/ Kinko’s, etc. The user is responsible for these arrangements. The Court’s bear NO responsibility for the quality of service provided by external providers NOR is the court obligated to provide technical services to support external providers or users.

The user is also responsible for any and all external costs associated with this event and arranging for technical support, if necessary, during testing and the actual conference from the external provider. No internal courthouse charges will be incurred by the user as long as the connecting call is made to the courthouse from an external source.

 


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