Special Procurement Programs
- Vendor Registration
- "Bidders List"
- Visiting Other County Offices
- Product Demonstrations
- Purchasing Procedures & Regulations
- Getting Paid
- Vendor Information
The Department of Purchasing and Supply Management has implemented several "electronic" commerce initiatives and other special programs to enhance the way we conduct business. The following is a brief summary of the current programs that we have implemented with our business and vendor community and other governments. If you are interested in participating in any of these programs or would like more information, please contact our Vendor Relations Customer Service at 703-324-3256, TTY 711.
FAXed Purchase Orders
The Department of Purchasing and Supply Management has the capability to
transmit purchase orders by fax directly from our mainframe computer to
participating vendors. To participate, vendors are required to sign a
Trading Partner Agreement that describes the program and spells out the
Terms and Conditions that are printed on the back of our printed purchase
orders. For more information about the program, call 703-324-3246.
Download a Trading Partner Agreement
Electronic "Notice of Solicitations (NOS)"
Department of Purchasing and Supply Management use eVA, the Commonwealth of Virginia's electronic procurement portal to electronically notify registered vendors of upcoming procurement opportunities. Once the solicitation package (RFP or IFB) has been approved by the buyer, it is posted to the eVA website and eVA sends a NOS to registered vendors via e-mail or fax with all of the applicable information.
E-Procurement: eVA - Quick Quote, E-mall, Online Catalogs & Ordering
The Department of Purchasing and Supply Management utilizes eVA as its primary electronic procurement portal. eVA links buyers and sellers via a small purchase electronic quote system called Quick Quote and through a virtual shopping mall that provides for Internet ordering via electronic catalogs. We encourage all companies wishing to do business with Fairfax County to register with and conduct business through eVA.
Procurement Card Program
Fairfax County agencies may use a "Procurement Card" for placing orders less than $2,500. The Procurement Card is similar to a commercial credit card and is currently under contract with JPMorgan Chase/Master Card. Vendors are encouraged to accept this method of receiving orders and are expected to honor contract prices for procurement card orders. Questions regarding new accounts with Master Card should be addressed to: MC/Master Card Merchant Services at 1-800-762-6663, TTY 711.
Fairfax County actively participates in two cooperative purchasing programs:
" Metropolitan Council of Governments Cooperative Purchasing
Locally we solicit, award and use cooperative contracts in conjunction with the Metropolitan Washington Council of Governments. We offer all vendors the opportunity to complete a COG rider at the time of award of all of our requirements contracts.
" Government Purchasing Alliance.
Nationally we solicit, award, and use cooperative contracts in conjunction with US Communities, a governmental entity established and sponsored by the National Association of Counties, the US conference of Mayors, and the National Institute of Governmental Purchasing.