Final Summary, 7/10/06

CLERK'S BOARD SUMMARY

REPORT OF ACTIONS OF THE

FAIRFAX COUNTY BOARD OF SUPERVISORS

MONDAY

July 10, 2006

This does not represent a verbatim transcript of the Board Meeting and is subject to minor change. For the most up-to-date version, check the website http://www.fairfaxcounty.gov/bosclerk/main.htm. This document will be made available in an alternative format upon request. Please call 703-324-3151 (VOICE), 703‑324-3903 (TTY).

15-06

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At a regular meeting of the Board of Supervisors of Fairfax County, Virginia, held in the Board Auditorium of the Government Center at Fairfax, Virginia, on Monday, July 10, 2006, at 9:46 a.m., there were present:

· Chairman Gerald E. Connolly, presiding

· Supervisor Sharon Bulova, Braddock District

· Supervisor Joan M. DuBois, Dranesville District

· Supervisor Michael Frey, Sully District

· Supervisor Penelope A. Gross, Mason District

· Supervisor Catherine M. Hudgins, Hunter Mill District

· Supervisor Gerald W. Hyland, Mount Vernon District

· Supervisor Dana Kauffman, Lee District

· Supervisor Linda Q. Smyth, Providence District

Supervisor Elaine McConnell, Springfield District, arrived at 9:49 a.m.

Others present during the meeting were Anthony H. Griffin, County Executive; David P. Bobzien, County Attorney; Catherine A. Chianese, Assistant to the County Executive; Regina Thorn, Administrative Assistant, Office of the County Executive; Nancy Vehrs, Clerk to the Board of Supervisors; Patti M. Hicks, Chief Deputy Clerk to the Board of Supervisors; and Denise Scott, Deputy Clerk to the Board of Supervisors.

BOARD MATTER

1. MOMENT OF SILENCE (9:46 a.m.)

Chairman Connolly asked everyone to keep in thoughts Mr. Lee Carroll, a longtime County employee, whose daughter, Jackie, died recently.

Chairman Connolly asked everyone to keep in thoughts Lilyan Spero, At-Large Chairman’s Representative to the Barbara Varon Volunteer Award Selection Committee, on a speedy recovery from her recent injury.

AGENDA ITEMS

2. CERTIFICATE OF RECOGNITION PRESENTED TO COUNTY STAFF WHO RESPONDED TO A CARDIAC ARREST INCIDENT (9:49 a.m.)

Chairman Connolly relinquished the Chair to Vice-Chairman Bulova and moved approval of the Certificate of Recognition presented to Mr. Stephen Wells, career and volunteer Department of Fire and Rescue staff, and police officers who responded to the cardiac arrest incident during the Celebrate Fairfax! Festival, resulting in saving a life. Supervisor Hyland and Supervisor McConnell jointly seconded the motion and it carried by unanimous vote.

Chairman Connolly asked unanimous consent that the Board direct staff to provide the Board with additional information on the proposed expansion of the program providing Automated External Defibrillators (AEDs). Without objection, it was so ordered.

Vice-Chairman Bulova returned the gavel to Chairman Connolly.

3. RECOGNITION OF FAIRFAX COUNTY GOVERNMENT BY THE DEPARTMENT OF DEFENSE (9:55 a.m.)

Fairfax County Government was recognized by the Department of Defense for its “above and beyond” support of County employees who also serve in the National Guard and Reserves.

Lewis C. Brodsky, Northern Virginia Area Chairman, Virginia Committee for Employer Support of the Guard and Reserve, presented an award designating the County as a “Five Star Employer,” the highest level of recognition under the Statement of Support Program.

4. CERTIFICATES OF RECOGNITION PRESENTED TO COUNTY EXPO WINNERS (10:01 a.m.)

Catherine A. Chianese, Assistant to the County Executive, recognized the following County expo winners of the Celebrate Fairfax! Festival:

Best of Show

· Wastewater Management, Department of Public Works and Environmental Services (DPWES)

Best in Content

· First Place – Health Department

· Second Place – Stormwater Management, DPWES

· Third Place – Department of Planning and Zoning

Best in Communications

· First Place – Department of Fire and Rescue

· Second Place – Office of Public Affairs

· Third Place – Department of Housing and Community Development

Best in Design

· First Place – Fairfax Water

· Second Place – Division of Solid Waste, DPWES

· Third Place – Circuit Court and Records

Best in Creativity

· First Place – Office for Children, Department of Family Services

· Second Place – Animal Services, Wildlife Section

· Third Place – General District Court

5. CERTIFICATE OF RECOGNITION PRESENTED TO MS. ANN MARIE WILLIAMS (10:11 a.m.)

Supervisor Hudgins moved approval of the Certificate of Recognition presented to Ms. Anne Marie Williams for winning the 2006 National Cherry Blossom Festival Art Contest. Supervisor Bulova and Supervisor McConnell jointly seconded the motion and it carried by unanimous vote.

6. PROCLAMATION DESIGNATION JULY 9–15, 2006, AS “THERAPEUTIC RECREATION WEEK” IN FAIRFAX COUNTY (10:15 a.m.)

Supervisor DuBois moved approval of the Proclamation to designate July 9–15, 2006, as “Therapeutic Recreation Week” in Fairfax County. Supervisor McConnell seconded the motion and it carried by a vote of nine, Supervisor Kauffman being out of the room.

7. 10 A.M. – PRESENTATION OF THE TRANSPORTATION ADVISORY COMMISSION (TAC) AWARD (10:23 a.m.)

George Barker, Chairman, TAC, presented the Transportation Achievement Award to Christopher D. Wells, Pedestrian Program Manager, Traffic Operations Section, Transportation Planning and Operations Division, Department of Transportation.

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8. ADMINISTRATIVE ITEMS (10:29 a.m.)

Supervisor Gross moved approval of the Administrative Items. Supervisor Bulova seconded the motion.

Supervisor Kauffman called the Board’s attention to Admin 3 – Authorization to Advertise Public Hearings on Proposed Amendments to the Code of the County of Fairfax, Chapter 118 (Chesapeake Bay Preservation Ordinance), the Map of the Chesapeake Bay Preservation Areas, Regarding Resource Protection Area Boundaries on Map Pages 30-2 and 41-1 (Dranesville District) and Map Page 91‑4 (Lee District), and he thanked staff for reviewing and determining that an additional stream segment was perennial.

Discussion ensued, with input from John A. Friedman, Code Analyst, Land Development Services, Department of Public Works and Environmental Services, regarding notification to residents of Crimmins Lane and Overbrook Street.

Supervisor DuBois asked unanimous consent that the Board direct staff to notify the residents of Crimmins Lane and Overbrook Street, in writing, as soon as possible. Without objection, it was so ordered.

The question was called on the motion and it carried by unanimous vote, Supervisor Bulova, Supervisor DuBois, Supervisor Frey, Supervisor Gross, Supervisor Hudgins, Supervisor Hyland, Supervisor Kauffman, Supervisor McConnell, Supervisor Smyth, and Chairman Connolly voting “AYE.”

ADMIN 1 – RESOLUTION TO INSTALL “WATCH FOR CHILDREN” SIGNS ON TWINBROOK RUN DRIVE AND NAPPER ROAD AS PART OF THE RESIDENTIAL TRAFFIC ADMINISTRATION PROGRAM (R‑TAP) (BRADDOCK AND MOUNT VERNON DISTRICTS)

(R)

· Endorsed the installation of “Watch for Children” signs as part of the R-TAP at the following locations:

· Twinbrook Run Drive

· Napper Road (Mount Vernon District)

· Directed staff to request the Virginia Department of Transportation to install the necessary signs as soon as possible.

ADMIN 2 – APPROVAL OF PROPOSED STREET NAME CHANGE FOR THE NORTH PORTION OF HOLLY KNOLL DRIVE (ROUTE 6220) (DRANESVILLE DISTRICT)

Approved a street name change in the Official Street Names and Property Numbering Atlas and the Master Addressing Repository for a portion of Route 6220 known as Holly Knoll Drive to Algonkian Parkway from the intersection of Lee Highway (Route 7) to the intersection with Algonkian Parkway in a northern direction at the Fairfax and Loudoun County line on Tax Map number 6-1.

ADMIN 3 – AUTHORIZATION TO ADVERTISE PUBLIC HEARINGS ON PROPOSED AMENDMENTS TO THE CODE OF THE COUNTY OF FAIRFAX, CHAPTER 118 (CHESAPEAKE BAY PRESERVATION ORDINANCE), THE MAP OF THE CHESAPEAKE BAY PRESERVATION AREAS, REGARDING RESOURCE PROTECTION AREA BOUNDARIES ON MAP PAGES 30-2 AND 41-1 (DRANESVILLE DISTRICT) AND MAP PAGE 91-4 (LEE DISTRICT)

(As) (NOTE: Earlier in the meeting, the Board took additional action regarding this item. See page 4.)

Authorized the advertisement of a public hearing to be held before the Planning Commission on September 13, 2006, and before the Board on September 25, 2006, at 4:30 p.m. to consider proposed amendments the Code of the County of Fairfax, Chapter 118 (Chesapeake Bay Preservation Ordinance), the Map of the Chesapeake Bay Preservation Areas, regarding Resource Protection Area Boundaries on map pages 30-2, 41-1, and 91-4 (Dranesville and Lee Districts).

ADMIN 4 – EXTENSION OF REVIEW PERIODS FOR 2232 PUBLIC FACILITIES REVIEW APPLICATIONS (BRADDOCK AND SPRINGFIELD DISTRICTS)

Approved an extension of review period for the following 2232 Public Facilities Review Applications:

Application

Number

Description

New Date

FS-S06-19

FiberTower

Antenna co-location on existing monopole

6401 Ox Road

(Springfield District)

September 28, 2006

FS-S06-21

FiberTower

Antenna co-location on existing monopole

4618 West Ox Road

(Springfield District)

September 28, 2006

FSA-B01-18-1

Nextel Communications of the Mid-Atlantic, Incorporated

Replacement antennas on existing transmission pole

10697 Braddock Road

(Braddock District)

September 14, 2006

9. A-1 – ESTABLISH THE LAWRENCE V. FOWLER AWARD (10:31 a.m.)

(BACs) Supervisor Hyland moved that the Board concur in the recommendation of staff and establish the Lawrence V. Fowler Award to recognize the distinguished service of a longstanding member of a County Board, Authority, Commission, or Committee (BAC) as follows:

· Criteria: At least 10 years’ membership on a BAC to include exceptional service that contributes to the overall quality of life in the community.

· Selection Process: Internal committee of representatives of Board staff, the County Executive’s Office, the Office of Public Affairs, the Office of Cable Communications and Consumer Protection, and the Clerk’s Office to review nomination forms submitted by BAC members, staff, business representatives, or residents.

· Dates: Nominations to be submitted by October 31 in a given year with the presentation at the Board’s December meeting.

Supervisor Kauffman seconded the motion.

Following a brief discussion regarding the annual nature of the award, the question was called on the motion and it carried by unanimous vote.

10. A-2 – AUTHORIZATION TO REALLOCATE HOME INVESTMENT PARTNERSHIPS FUNDS, FUND 145, AS FINANCING FOR THE PURCHASE OF TWO AFFORDABLE DWELLING UNITS AT THE VILLAGE OF LORTON VALLEY SUBDIVISION (MOUNT VERNON DISTRICT) (10:32 a.m.)

Supervisor Hyland moved that the Board concur in the recommendation of staff and approve reallocation of up to $267,490 in federal HOME funds, as financing for the purchase of two units in The Village at Lorton Valley subdivision. Supervisor Hudgins seconded the motion.

Discussion ensued, with input from Louise Milder, Association Director, Real Estate Finance and Grants Management Division, Department of Housing and Community Development, regarding the balance of Fund 145.

The question was called on the motion and it carried by unanimous vote.

11. A-3 – APPROVAL OF CONDITIONS NECESSARY FOR THE COUNTY TO APPLY FOR AND ACCEPT THREE FEDERAL TRANSIT ADMINISTRATION (FTA) GRANTS FOR THE RICHMOND HIGHWAY PUBLIC TRANSPORTATION INITIATIVE (LEE AND MOUNT VERNON DISTRICTS) (10:34 a.m.)

On motion of Supervisor Hyland, seconded by Supervisor Kauffman, and carried by unanimous vote, the Board concurred in the recommendation of staff and:

· Approved an amendment to the County’s agreement with the Economic Development Authority (EDA), specifically related to labor protection requirements associated with FTA grants (also known as the 1990 Fairfax County/Fairfax EDA, Park-and-Ride Lots Arrangements), for the projects to be funded by grant number E-2004-BUSP-453; and directed staff to request the EDA to approve the amendment at its next meeting.

· Approved an amendment to the County’s agreement with the EDA, specifically related to labor protection requirements associated with FTA grants for the projects to be funded by grant number E‑2004-BUSP-457; and directed staff to request the EDA to approve the amendment at its next meeting.

· Approved an amendment to the County’s agreement with the EDA, specifically related to labor protection requirements associated with FTA grants for the projects to be funded by grant number E-2005-BUSP-421; and directed staff to request the EDA to approve the amendment at its next meeting.

· Authorized the Department of Transportation to apply for, execute grant agreements for, and accept funding, if received, from the FTA for Richmond Highway Transit Improvements. The total funding of $5,705,014 consists of $4,564,011 in three FTA Bus and Bus Facilities grants and a required 20 percent local cash match of $1,141,003. The local cash match requirement will be met using $500,000 in general obligation bonds approved by the voters for transportation purposes and $641,003 in funds available in the anticipated local cash match reserve in Fund 102, Federal/State grant fund. If the actual awards received or required local cash match is significantly different from the application amount, another item will be submitted to the Board requesting appropriation of grant funds. Otherwise, staff will process the award administratively as per Board Policy.

· Authorized staff to take all necessary measures to ensure County compliance with the conditions of the FTA grants.

12. A-4 – APPROVAL OF A PROJECT AMENDMENT BETWEEN THE VIRGINIA DEPARTMENT OF TRANSPORTATION (VDOT) AND THE COUNTY TO PURCHASE AND INSTALL BUS STOP IMPROVEMENTS; APPROVAL OF SUPPLEMENTAL APPROPRIATION RESOLUTION (SAR) AS 07010 FOR THE DEPARTMENT OF TRANSPORTATION (DOT) TO ACCEPT CONGESTION MITIGATION AND AIR QUALITY (CMAQ) GRANT FUNDING FOR BUS STOP IMPROVEMENTS; ENDORSEMENT OF THE SITE LOCATIONS CHOSEN FOR IMPROVEMENTS; AND A RESOLUTION FOR STAFF TO EXECUTE THE PROJECT AMENDMENT (10:35 a.m.)

(SAR)

(R) Supervisor Kauffman moved that the Board concur in the recommendation of staff and:

· Approve a project amendment, in substantial form, between VDOT and the County.

· Approve SAR AS 07010 for DOT to accept $500,000 in grant funding needed to execute a project amendment to purchase and install bus stop improvements countywide. Of this total, $400,000 is CMAQ grant funding and the remaining $100,000 is the required local cash match, which will be provided by VDOT.

· Endorse the 17 bus stop locations analyzed and reviewed by staff for recommended improvements.

· Adopt the Resolution authorizing staff to execute the project agreement.

Supervisor Bulova seconded the motion.

Supervisor Gross asked unanimous consent that the Board direct staff to provide information regarding the status of the repair for a bus stop/shelter at Mason District Park on Columbia Pike. Without objection, it was so ordered.

Supervisor Kauffman asked unanimous consent that the Board direct the County Executive to work with Washington Metropolitan Area Transit Authority and review the maintenance of bus shelters identified as Washington Metropolitan Area Transit Authority (WMATA) shelters, and determine whether the maintenance could be self-funded through the use of advertising, where allowed. Without objection, it was so ordered.

A brief discussion ensued, with input from Anthony H. Griffin, County Executive, regarding the maintenance program for bus shelters.

13. A-5 – APPROVAL OF CONDITIONS NECESSARY FOR THE COUNTY TO APPLY FOR AND ACCEPT TWO FEDERAL TRANSIT ADMINISTRATION (FTA) GRANTS FOR THE BURKE CENTRE VIRGINIA RAILWAY EXPRESS (VRE) STATION PARKING EXPANSION (BRADDOCK DISTRICT) (10:38 a.m.)

On motion of Supervisor Bulova, seconded by Supervisor McConnell, and carried by unanimous vote, the Board concurred in the recommendation of staff and:

· Approved an amendment to the County’s agreement with the Economic Development Authority (EDA), specifically related to labor protection requirements associated with FTA grants (also known as the 1990 Fairfax County/Fairfax EDA, Park-and-Ride Lots Arrangements) for the projects to be funded by grant number VA-03-0098; and directed staff to request the EDA to approve the amendment at its next meeting.

· Approved an amendment to the County’s agreement with the EDA, specifically related to labor protection requirements associated with FTA grants for the projects to be funded by grant number VA-03-0105; and directed staff to request the EDA to approve the amendment at its next meeting.

· Authorized the Department of Transportation to execute an agreement with VRE to accept funding from the FTA for the Burke Centre VRE Parking Expansion. The total funding of $3,342,796 consists of $2,674,237 in FTA funding and a required 20 percent local cash match of $668,559. The local cash match requirement will be met using $300,000 in general obligation bonds approved by the voters for transportation purposes and $368,559 in funds available in the anticipated local cash match reserve in Fund 102, Federal/State grant fund. If the actual awards received or required local cash match is significantly different from the application amount, another item will be submitted to the Board requesting appropriation of grant funds. Otherwise, staff will process the award administratively as per Board Policy.

· Authorized staff to take all necessary measures to ensure County compliance with the conditions of the FTA grants.

14. A-6 – ADOPTION OF A RESOLUTION CONFIRMING THE DECLARATION OF LOCAL EMERGENCY (FAIRFAX FLOOD JUNE 2006), THE TERMINATION OF THE DECLARED LOCAL EMERGENCY, AND CONSENTING TO ALL ACTIONS TAKEN BY THE DIRECTOR OF EMERGENCY MANAGEMENT AND COUNTY STAFF (10:38 a.m.)

(R) Supervisor Hyland moved that the Board concur in the recommendation of staff and adopted the Resolution that:

· Confirms the Declaration of Local Emergency (Fairfax Flood June 2006) dated June 27, 2006.

· Approves and consents to all actions taken by the Director of Emergency Management and County staff pursuant to the Declaration of Local Emergency and the Fairfax County Emergency Operations Plan.

· Confirms the termination of a Declared Local Emergency, effective July 7, 2006, at 5 p.m.

Supervisor Hyland asked to amend his motion that the Board direct staff to prepare a letter today, for the Chairman’s signature on behalf of the Board, to the President of the United States, with copies to the County’s congressional delegation, reiterating the request for a declaration of FEMA assistance and reminding them of the time sensitivity. This was accepted.

Discussion ensued, with input from Anthony H. Griffin, County Executive, regarding the weather related activities of July 2, 2006, and whether the declaration includes that incident. He noted that trees which come down on private property are the responsibility of the property owner; however, the County has some limited responsibility to help remove trees that have been taken to the curb. He also noted that funding for community cleanup is essentially exhausted.

Supervisor Gross moved to amend the motion to set aside funds in the General Fund to cover some of the recovery cost associated with the storms in the last two weeks, and that it be reflected in the Budget Carryover. Supervisor Hyland seconded the amendment to the motion.

Discussion ensued concerning the term “microburst,” with input from Mr. Griffin, who noted that a microburst (or “wind sheer”) is a sudden downdraft of air in the range of 60 to 80 miles per hour which happens very quickly and ends, and has tornado characteristics.

Discussion ensued, with input from Mr. Griffin, regarding the recent weather related incidents and tree removal.

Supervisor Smyth asked unanimous consent that the Board direct staff to request the Virginia Department of Transportation (VDOT) to expeditiously remove trees that have fallen down in VDOT right-of-ways. Without objection, it was so ordered.

The question was called on the amendment to the motion and it carried by unanimous vote.

The question was called on the main motion, as amended, and it carried by unanimous vote, Supervisor Bulova, Supervisor DuBois, Supervisor Frey, Supervisor Gross, Supervisor Hudgins, Supervisor Hyland, Supervisor Kauffman, Supervisor McConnell, Supervisor Smyth, ad Chairman Connolly voting “AYE.”

15. I-1 – CONTRACT AWARD – RECONFIGURATION PLANNING PHASE AGREEMENT (10:54 a.m.)

The Board next considered an item contained in the Board Agenda dated July 10, 2006, requesting authorization for staff to award a contract to Motorola, Incorporated, in the amount of $254,660.86, to plan the reconfiguration of the County’s public safety radio system and the public service system

The staff was directed administratively to proceed as proposed.

16. I-2 – CONTRACT AWARD – FOX MILL ROAD/RESTON PARKWAY ROAD IMPROVEMENT (HUNTER MILL DISTRICT) (10:54 a.m.)

The Board next considered an item contained in the Board Agenda dated July 10, 2006, requesting authorization for staff to award a contract to A&M Concrete Corporation in the amount of 622,238.35 for the construction of Fox Mill Road/Reston Parkway, Road Improvement, Project 006617 in Fund 300, Countywide Roadway Improvement Fund. This project includes construction of a left turn lane from eastbound Fox Mill Road to Reston Parkway, traffic signal modification, and other related items.

The staff was directed administratively to proceed as proposed.

17. I-3 – CONTRACT AWARD – ENVIRONMENTAL DOCUMENTATION PREPARATION FOR THE SOUTH VAN DORN/FRANCONIA INTERCHANGE (LEE DISTRICT) (10:54 a.m.)

The Board next considered an item contained in the Board Agenda dated July 10, 2006, requesting authorization for staff to award a contract to Parsons Transportation Group in the amount of $344,927 for preparation of environmental documentation for Project 064246, South Van Dorn/Franconia Road Interchange, in Fund 304, Primary and Secondary Road Bond Construction.

The staff was directed administratively to proceed as proposed.

18. I-4 – QUARTERLY STATUS REPORT ON THE BOARD’S FOUR-YEAR TRANSPORTATION PROGRAM AND OTHER SELECTED PROJECTS (10:54 a.m.)

The Board next considered an item contained in the Board Agenda dated July 10, 2006, regarding the quarterly status report on the Board’s four-year transportation program and other selected projects.

Discussion ensued, with input from Katharine D. Ichter, Director, Department of Transportation, regarding projects in the Board’s four-year transportation plan.

Ms. Ichter noted that the status report will be posted on the website at www.fairfaxcounty.gov/fcdot.

19. I-5 – TYSONS CORNER: CONSULTING SERVICES’ (10:55 a.m.)

(BACs) The Board next considered an item contained in the Board Agenda dated July 10, 2006, requesting authorization for staff to include funding for additional consultant services to support the Tysons Corner Land Use Task Force as a Fiscal Year 2006 Budget Carryover Consideration Item and to proceed with the solicitation for hiring the planning/urban design organization based on the scope of work developed by the task force.

Discussion ensued, with input from Cathy A. Muse, Director, Department of Purchasing and Supply Management, and Anthony H. Griffin, County Executive, regarding the public’s ability to review and/or comment on the Request for Proposals (RFPs). Mr. Griffin noted that State guidelines do not permit public review of individual RFPs.

Supervisor Smyth asked unanimous consent that the Board direct staff to include on the public comment section of RFPs a note indicating the State guidelines. Without objection, it was so ordered.

Discussion ensued, with input from Ms. Muse; Sterling Wheeler, Chief, Policy and Plan Development Branch, Department of Planning and Zoning (DPZ); and Fred R. Selden, Director, Planning Division, DPZ, regarding the contract, the negotiations process, and the amount.

Further discussion ensued, with input from Mr. Wheeler, regarding appointments to the Tysons Corner Transportation and Urban Design Study Coordinating Committee.

Chairman Connolly announced his intent, at the next Board meeting scheduled for July 31, 2006, to appoint a Chairman to the Tysons Corner Transportation and Urban Design Study Coordinating Committee.

The staff was directed administratively to proceed as proposed.

20. I-6 – ENGINEERING DESIGN CONTRACT FOR TWIN LAKES GOLF COURSE NORTH LAKE DAM REHABILITATION, PROJECT 475804‑362, FUND 370 (SPRINGFIELD DISTRICT) (No Time)

(NOTE: Later in the meeting, the Board considered this item. See Clerk’s Summary Item #22.)

21. I-7 – FISCAL YEAR (FY) 2007 STORMWATER MANAGEMENT PROGRAM IMPLEMENTATION PLAN (11:11 a.m.)

Supervisor Hyland asked unanimous consent that the Board defer consideration of this item until later in the meeting. Without objection, it was so ordered.

(NOTE: Later in the meeting, the Board considered this item. See Clerk’s Summary Item #55.)

22. I-6 – ENGINEERING DESIGN CONTRACT FOR TWIN LAKES GOLF COURSE NORTH LAKE DAM REHABILITATION, PROJECT 475804‑362, FUND 370 (SPRINGFIELD DISTRICT) (11:12 a.m.)

The Board next considered an item contained in the Board Agenda dated July 10, 2006, requesting authorization for staff to award a contract to Wilbur Smith and Associates in the amount of $159,775.14 for the preparation of design, required permits, and construction documents for North Twin Lakes Dam Rehabilitation.

Following a brief discussion, with input from Donald Demetrius, Chief, Watershed Projects Evaluation Branch, Stormwater Planning Division, Department of Public Works and Environmental Services, Chairman Connolly relinquished the Chair to Vice-Chairman Bulova and asked unanimous consent that the Board direct staff to provide information regarding the number of homes that could be affected by the dam rehabilitation. Without objection, it was so ordered.

Vice-Chairman Bulova returned the gavel to Chairman Connolly.

The staff was directed administratively to proceed as proposed.

23. I-8 – PERMIT RENEWAL APPLICATION FOR FAIRFAX COUNTY’S MUNICIPAL SEPARATE STORM SEWER SYSTEM (MS4) VIRGINIA POLLUTANT DISCHARGE ELIMINATION SYSTEM (VPDES) PERMIT FOR 2007 THROUGH 2012 (11:13 a.m.)

The Board next considered an item contained in the Board Agenda dated July 10, 2006, requesting authorization for staff to submit an application for the County’s MS4 permit renewal to the Virginia Department of Conservation and Recreation.

Following a brief discussion regarding this item, the staff was directed administratively to proceed as proposed.

24. I-9 – REVISIONS TO THE REZONING AFFIDAVIT, THE SPECIAL EXCEPTION AFFIDAVIT, AND THE SPECIAL PERMIT/VARIANCE AFFIDAVIT (11:13 a.m.)

The Board next considered an item contained in the Board Agenda dated July 10, 2006, requesting authorization for staff to revise the affidavit forms to incorporate the changes for condominium property.

The staff was directed administratively to proceed as proposed.

25. I-10 – PLANNING ASSISTANCE TO STATE PROGRAM LETTER OF AGREEMENT BETWEEN FAIRFAX COUNTY, VIRGINIA AND THE US ARMY CORPS OF ENGINEERS, BALTIMORE DISTRICT, FOR THE BELLE HAVEN WATERSHED FLOOD DAMAGE REDUCTION STUDY (MOUNT VERNON DISTRICT) (11:14 a.m.)

Chairman Connolly announced that this item would be considered later in the meeting.

(NOTE: Later in the meeting, the Board considered this item. See Clerk’s Summary Item #56.)

26. I-11 – CONTRACT AWARD – EMERGENCY SANITARY SEWER REPAIR OF LITTLE PIMMIT RUN (DRANESVILLE DISTRICT) (11:14 a.m.)

The Board next considered an item contained in the Board Agenda dated July 10, 2006, announcing that staff awarded an emergency contract to Owens and Dove, Incorporated, on a Time and Materials basis to allow immediate procurement of materials and to assume bypass pumping operations. The cost for emergency restoration is not known at this time; however, it is estimated to be in excess of $100,000. Once the cost has been established, staff will advise the Board.

Discussion ensued, with input from Jimmie D. Jenkins, Director, Department of Public Works and Environmental Services (DPWES), regarding the sanitary sewer repair.

Supervisor DuBois asked unanimous consent that the Board direct staff:

· From the Park Authority, DPWES, Line Maintenance (Wastewater Collection Division), and the Northern Virginia Soil and Water Conservation District to cooperatively review the design of the existing project to produce joint plans that will not undermine all the years of effort that has been done to try to mitigate the effect of a significant upstream development.

· To provide the Dranesville District Office and the Chairman’s Office with the plans, surveys, and engineering data.

Without objection, it was so ordered.

The staff was directed administratively to proceed as proposed.

ADDITIONAL BOARD MATTERS

NV:nv

27. CRITICAL LOSS OF CHILD CARE ASSISTANCE FUNDING (11:17 a.m.)

Chairman Connolly noted that the County provides subsidized child care services to more than 6,500 children from needy families looking to hold gainful employment while also ensuring quality care for their children. The County’s program is funded through federal, State, and local dollars. The federal funds required matching dollars to qualify the State to receive funds. Since Fiscal Year (FY) 2003, Virginia did not provide the required Statewide funds to qualify for the federal funding; however, the County aided the State by committing local general fund dollars to the program to allow Virginia to meet the federal funding grant requirements. Due to recent federal changes, the County is now standing to lose $13 million in child care funding. He asserted that this is a potentially catastrophic loss, which could result in the removal of 1,900 children from subsidized childcare, which, in turn, will impact the ability of their parents and guardians to seek and hold gainful employment.

Chairman Connolly said that Governor Kaine recognized that the State benefited from the County’s contribution since FY 2003, and, at the County’s request, he included a budget amendment in this year’s biennium State budget to provide an allocation of State funding to help to bridge the gap that the County is facing in its subsidized child care program.

Chairman Connolly continued on to report that the House of Delegates, on a motion by Delegate David Albo of Fairfax County, voted to lump 20 of the Governor’s budget amendments together and defeated them en masse, including the amendment to help stem the loss of child care funding in the County. As a direct result of this action, working families in the County will be denied child care assistance that had helped them provide quality child care for their children.

Chairman Connolly asserted that that act was unconscionable because the County could lose as much as $5 million in funding for nearly 2,000 day care slots for needy children. He noted that the General Assembly cannot argue for accelerating people from welfare to work, but deny them the resources to become gainfully employed.

Supervisor Smyth asked unanimous request that the Board direct staff to provide information on the specific ramifications of the shortfall, particularly in light of requests for new childcare centers, such as that from Kingsley Commons. Without objection, it was so ordered.

Following an inquiry with reference to the June 29 letter that Chairman Connolly sent to Governor Kaine requesting bridge funding, copies of which were provided to the Board, Chairman Connolly noted that he had not received a response yet.

Discussion ensued regarding other tax cuts and the correlation of the impact of the loss of the child care funding on the economic well-being of the County as well as the State.

28. TEAM FAIRFAX 2013 ADVANCES TO SECOND ROUND OF SELECTION PROCESS FOR THE 2013 WORLD POLICE AND FIRE GAMES (11:22 a.m.)

Chairman Connolly reminded the Board that on February 7, 2005, it endorsed the hosting of the 2013 World Police and Fire Games in the County. This athletic competition is second only to the World Olympics in terms of athletic participation that typically involves 7,000 to 10,000 law enforcement officers and firefighters.

Chairman Connolly said that Team Fairfax 2013, the committee that is promoting the County’s application, has advanced to the second round of selection where it will compete with Denver, Colorado; Calgary, Canada; Innsbruck, Austria; and Belfast, Northern Ireland to host the games. Site inspections will be in September, where the best of the County will be showcased. Team Fairfax 2013 has requested the issuance of a media advisory to encourage further support of its endeavors.

Chairman Connolly relinquished the Chair to Vice-Chairman Bulova and asked unanimous consent that the Board direct staff to issue a media advisory on behalf of Team Fairfax 2013 in recognition of its advancement to the second round of the 2013 World Police and Fire Games selection process. Without objection, it was so ordered.

Discussion ensued regarding the July 20 meeting of Team Fairfax 2013 and forthcoming information.

29. PROPOSED BIG BOX RETAIL STORE ORDINANCE (11:25 a.m.)

Chairman Connolly asserted that it has become increasingly apparent that certain large retail establishments, commonly referred to as big box stores, can and do have adverse land use and transportation impacts on County communities. Unlike smaller, more neighborhood-oriented retail establishments, these big box stores draw their customers from an expanded radius beyond a normal retail draw and beyond the local neighborhoods, which frequently results in additional vehicle trips on local roads that often do not have the capacity to handle this regional traffic. He said that big box stores are not generally conducive to pedestrian traffic and public transit usage, and they can have a negative impact on adjacent residential properties because of their size and the increased traffic and noise. Unlike the smaller neighborhood-oriented retail uses, these stores are often architecturally incompatible with the surrounding neighborhoods and can even alter the character of a neighborhood

Chairman Connolly noted that some localities, including Prince William County, have adopted zoning ordinance provisions that attempt to mitigate negative impacts and require special permit or special exception approval for big box stores. He provided the Board with a draft Zoning Ordinance amendment that proposes such a regulation for the County.

Accordingly, Chairman Connolly asked unanimous consent that the Board direct staff, including the Department of Planning and Zoning, to review the cited draft ordinance for analysis and recommendation.

Following a brief discussion about big box stores’ site location, architectural features, and impacts, without objection, it was so ordered.

Vice-Chairman Bulova returned the gavel to Chairman Connolly.

30. GRAND OPENING OF THE SOUTHGATE COMMUNITY CENTER (HUNTER MILL DISTRICT) (11:27 a.m.)

(BACs) Supervisor Hudgins reported that on Saturday, July 8, the Reston community celebrated the Grand Opening of the Southgate Community Center. She was joined by Chairman Connolly and many elected officials where they celebrated with the Southgate neighborhood, community partners, and the County.

Supervisor Hudgins noted that many individuals and agencies have been involved in the creation of this new center. Since its first meeting on May 17, 2005, the Southgate Community Center Advisory Council (SCCAC) has been working with the Department of Community and Recreation Services, the Hunter Mill District Supervisor’s Office, and the community on defining comprehensive community services and recreational, educational, and cultural activities intended to serve the residents of the Southgate and greater Reston community.

Accordingly, Supervisor Hudgins asked unanimous consent that the Board direct staff to:

· Invite the members of the SCCAC and representatives of all the County agencies and community organizations involved in the project to appear before the Board to be recognized for their contributions in building the new Southgate Community Center.

· Issue a special invitation to Mr. William Chapman, a supervisor with the School Division’s Security, for his unselfish endeavor on July 6, when he left his Springfield office after 10 p.m., the end of his evening shift, to assist County employees with locking up the new Southgate facility. She said that his actions were above the call of duty and further illustrates how important it is to partner for positive outcomes.

Without objection, it was so ordered.

Chairman Connolly commended Supervisor Hudgins for her leadership.

Supervisor Hudgins distributed souvenirs from the occasion.

31. ONE HUNDREDTH BIRTHDAY OF MS. MARION SUDONIA BRYANT (PROVIDENCE DISTRICT) (11:29 a.m.)

Supervisor Smyth announced a very special birthday. She said that Ms. Marion Sidonia Pendleton was born on September 17, 1906, in Louisa County, Virginia. She attended schools in Louisa and Orange Counties. She graduated, with a degree in Science, from Hampton Institute in 1931. She met her husband, Henry E. Bryant, from Richland, Georgia, while at Hampton and they were married on May 28, 1933, in Georgia. They lived in Soperton, Georgia for a few years while Mr. Bryant was agriculture teacher and principal of the local high school for Negro students. Mrs. Bryant returned to Virginia to live with her daughter, Doris Mabrey, in Vienna, where she will celebrate her one hundredth birthday with family on September 17.

Therefore, Supervisor Smyth moved that the Board proclaim September 17, 2006, as “Marion Sidonia Bryan Day” in Fairfax County in honor of her one hundredth birthday and that the Board direct staff to invite Mrs. Bryant and her family to appear before the Board to receive this honor at the September 11, 2006, meeting. Without objection, it was so ordered.

There was a brief inquiry to Merni Fitzgerald, Director, Office of Public Affairs, who indicated that this was the only scheduled presentation on that date.

32. SPECIAL EXCEPTION AMENDMENT APPLICATION TO PERMIT AN ADDITIONAL PARKING STRUCTURE FOR THE VIENNA METRORAIL STATION (PROVIDENCE DISTRICT) (11:31 a.m.)

Supervisor Smyth announced that a Special Exception Amendment (SEA) application was filed by the Washington Metropolitan Area Transit Authority (WMATA) on May 30 to permit an additional multi-level parking structure at the Vienna Metrorail Station. Since the Board owns underlying fee for a portion of the property, the Board must concur with the filing of the SEA.

Therefore, Supervisor Smyth moved that the Board:

· Concur in the filing of the SEA submitted May 30, to permit an additional multi-level parking structure at the Vienna Metrorail station.

· Authorize the County Executive to act as agent for the County for all matters concerning the SEA.

Supervisor Smyth indicated that the applicant understands that this motion will not prejudice the consideration of the SEA application in any way.

Supervisor Bulova seconded the motion, which carried by unanimous vote.

33. PROVIDENCE DISTRICT NEWSLETTER (11:31 a.m.)

Chairman Connolly noted that Supervisor Smyth distributed copies of her latest newsletter, The Providence Report.

34. NO BOARD MATTERS FOR BRADDOCK DISTRICT SUPERVISOR BULOVA (11:32 a.m.)

Supervisor Bulova announced that she had no Board Matters to present today.

(NOTE: Later in the meeting, Supervisor Bulova presented a Board Matter. See Clerk’s Summary Item #79.)

35. GRAND OPENING OF NEW FIRE STATION 40 (SPRINGFIELD DISTRICT) (11:32 a.m.)

Supervisor McConnell announced that the grand opening of Fire Station 40 on Legato Road was held Saturday, July 8. She expressed her appreciation to the Board Members who attended. She noted that the station is the County’s first “green building.” It meets the Leadership in Energy and Environmental Design (LEED) silver requirements, incorporating the use of natural lighting, an energy efficient HVAC system, recycled and non-toxic materials, reflective roofing materials, and a biological retention pond.

Supervisor McConnell further noted that the station will house the Hazardous Materials Units. It is also the largest fire and rescue station in the County.

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36. ENGLISH FOR SPEAKERS OF OTHER LANGUAGES (ESOL) PROGRAM (MASON DISTRICT) (11:33 a.m.)

Supervisor Gross said that she received a petition signed by approximately 250 County residents appealing a decision by the Adult ESOL program management, apparently without consultation with the teachers at the Willston Multicultural Center, to reduce the number of intensive evening class meetings from four to only two per week, which is not sufficient to learn the language.

Supervisor Gross noted that with 32 percent of County households speaking a language other than English at home, this is more of a reason to offer more intensive classes rather than fewer. Many expect that new Americans learn and master the language, but when they attempt to do so, and pay significant amounts of money for evening classes after work or after taking care of their children, they are unable to do so, because of this decision to cut class meeting times.

These new immigrants wish to be full productive members of society and realize that mastering the English language is an important prerequisite to advance in society and achieve their potential as they share in the American Dream.

Supervisor Gross said that it was her understanding that the reasons provided for this reduction in classes included lower enrollment, low scores, and budget restrictions.

Therefore, Supervisor Gross asked unanimous consent that the Board direct the County Executive to audit this program and provide the Board with a report and recommendations within 30 days on how to make this program more successful. Since students pay to enroll in both the day and evening classes, the report should include information on the effectiveness of the promotion/outreach conducted by the program management.

Chairman Connolly relinquished the Chair to Vice-Chairman Bulova and asked to amend the request to direct staff to provide the report at the Board’s first meeting in September, and this was accepted.

Vice-Chairman Bulova returned the gavel to Chairman Connolly.

Without objection, the request, as amended, was so ordered.

37. GLOBAL CLIMATE CHANGE (11:35 a.m.)

Supervisor Gross said that global climate change has been a hot topic, both literally and figuratively, for many years. Greenhouse gases, or atmospheric carbon dioxide (C02) produced by increasing energy consumption demands around the world, have prompted mandatory emissions targets to reduce global warming levels by reducing dependence on fossil fuels, in favor of accelerating development of clean, economical energy resources. The US Conference of Mayors has endorsed a Climate Protection Agreement modeled after the Kyoto Protocol, and the Cool Cities program, initiated by the Sierra Club, now has at least 179 cities pledged to reduce global warming carbon pollution below 1990 levels by 2012.

The Cool Cities program focuses on three categories: cleaner vehicles, energy efficiency, and renewable energy. The County, at the direction of the Board, has adopted a number of programs being implemented by the Facilities Management Department, that would help reduce greenhouse gases: purchasing hybrid and cleaner vehicles, retrofitting of bus fleets to use low sulfur diesel fuels, purchase of wind energy for electricity, and participation in the "kNOwToxics" program for proper disposal of fluorescent bulbs, etcetera.

The Great Falls Group of the Sierra Club has proposed several steps that the County should consider to reduce greenhouse gases even more. She distributed to Board Members a list of suggestions, some of which the County is already doing.

Therefore, Supervisor Gross asked unanimous consent that the Board forward these recommendations to the appropriate staff for review and a response to the Board via the Environment Committee. Without objection, it was so ordered.

Supervisor Kauffman asked unanimous consent that the Board add the following issues for review:

· Directing the Department of Public Works and Environmental Services (DPWES) to justify not following green building design.

· Direct staff from DPWES to develop Public Facilities Manual guidelines on green building design.

Without objection, it was so ordered.

Discussion ensued regarding the County’s progress on environmental issues.

Supervisor Smyth asked unanimous consent that the Board direct staff to report with information on the Council of Government’s actions regarding the C02 issue. Without objection, it was so ordered.

38. LYME DISEASE (11:41 a.m.)

Supervisor Gross said that she received an email from a County resident whose daughter is currently suffering from a severe case of Lyme disease. The County Health Department has information on its website concerning ticks and the spread of tick-borne diseases, but there is concern that more outreach needs to be done.

Tick borne diseases, such as Lyme Disease, Rocky Mountain Spotted Fever, and ehrlichiosis, have initial symptoms that may not be recognized with a tick bite. These include tiredness, headache, fever, nausea, stiff neck, muscle aches, and joint pain. Unrecognized, tick-borne diseases can lead to serious health conditions, such as chronic arthritis, heart and nervous system complications, partial paralysis, gangrene, as well as movement and language disorders.

Therefore, Supervisor Gross asked unanimous consent that the Board direct the Office of Public Affairs to work in conjunction with the Health Department to help publicize information and materials on tick-borne diseases throughout the County. Without objection, it was so ordered.

39. AUTHORIZATION TO ADVERTISE A PUBLIC HEARING ON THE VACATION AND ABANDONMENT OF SOUTH GREENBRIER STREET AND CONDIT COURT (MASON DISTRICT) (11:43 a.m.)

(A) Supervisor Gross said that on September 26, 2005, the Board approved Rezoning Application RZ 2005-MA-008, a residential development that includes two street sections, South Greenbrier Street and Condit Court. Subsequent to this approval, the applicant filed a site plan which is currently under review by staff. The vacation and abandonment of the cited street sections are among the remaining last items to be addressed prior to site plan approval.

To initiate development approved by the Board in a timely manner, Supervisor Gross moved that the Board authorize a public hearing to be held before the Board on September 11, 2006, regarding the vacation and abandonment of South Greenbrier Street and Condit Court. Supervisor Smyth seconded the motion and it carried by unanimous vote.

40. POST STORM – “MICRO BURST” (MASON DISTRICT) (11:44 a.m.)

(NOTE: Earlier in the meeting this issue was discussed. See Clerk’s Summary Item #14.)

Supervisor Gross said that she had received an email from a constituent regarding the recent “micro burst.”

Supervisor Gross asked unanimous consent that the Board direct staff to address the following issues raised by the constituent:

· Still hanging trees.

· Determination of the responsibility for removal of the trees.

· Mosquito control.

Without objection, it was so ordered.

(NOTE: Later in the meeting there was additional discussion regarding the removal of “hanging trees.” See Clerk’s Summary Item #50.)

41. STORM DAMAGE TO INFRASTRUCTURE (11:48 a.m.)

Supervisor DuBois said that over the last two weeks staff has once again demonstrated that the Board’s confidence in their professionalism, dedication, and high level of constituent service response is not misplaced. The impact of 172 billion gallons of water falling on this region will be felt for many months ahead. She said that she is still receiving anecdotal information about the extent of damage in Dranesville District.

Supervisor DuBois expressed growing concern about what appears to be an extensive impact on public infrastructure and a probable insufficiency of appropriated general funds to restore them.

Therefore, Supervisor DuBois asked unanimous consent that the Board direct the County Executive to report on July 31 with a preliminary estimate, by agency, of the required funding to repair or replace damaged and/or destroyed buildings, equipment, trails, and parkland.

Supervisor DuBois said that her goal in asking for this report is to ensure that the Board takes no action on any new carryover requests without being fully aware of the need to assure that previous investments are fully operational.

Without objection, it was so ordered.

A brief discussion ensued regarding storm damage.

42. INTRODUCTIONS (DRANESVILLE DISTRICT) (11:51 a.m.)

Supervisor DuBois introduced to Board Members two interns from her office: Peter Fay and Jorge Contero.

43. FORT BELVOIR/BASE REALIGNMENT AND CLOSURE (BRAC) ENVIRONMENTAL IMPACT STATEMENT (EIS) SCOPING COMMENTS (11:52 a.m.)

Jointly with Chairman Connolly, Supervisor Hyland, and Supervisor McConnell, Supervisor Kauffman said that as the US Army and its consultants prepare to evaluate the environmental impacts of the relocation of approximately 22,000 federal employees brought about by the BRAC actions affecting Fort Belvoir, the Engineer Proving Ground and possibly the GSA Warehouse, it is important that the Board reaffirm its long standing position that the impacts of these actions on the County be fully examined and addressed. To this end, staff from the Departments of Planning and Zoning, Transportation, Public Works and Environmental Services as well as the Park Authority have prepared a rather extensive list of comments outlining concerns that should be addressed in the EIS for Fort Belvoir and BRAC. These comments on the scope of the EIS and a draft transmittal letter to Colonel Lauritzen have been circulated to Board Members.

Therefore, along with Chairman Connolly, Supervisor Hyland, Supervisor McConnell, Supervisor Kauffman moved that the Board endorse staff’s comments and direct staff to formally transmit them to the Army, revising the transmittal letter to indicate the Board's endorsement. Supervisor Hyland seconded the motion.

Supervisor McConnell stated that she would support the motion only if it did not delay the project.

Discussion ensued regarding the BRAC proposal.

Supervisor Hyland asked unanimous consent that the Board send a letter to the Army asking if any decisions have been made regarding which of the three scenarios were considered to be optimum as to where the 21,500 people should be located. Without objection, it was so ordered.

The question was called on the motion and it carried by unanimous vote.

44. PROPOSED TRANSPORTATION POLICY PLAN (12:08 p.m.)

Supervisor Kauffman referred to today’s 4:30 p.m. public hearing on proposed Transportation Policy Plan and he asked unanimous consent that the Board direct staff to provide a recommendation on how the Woodrow Wilson Bridge has the capacity to include transit. Without objection, it was so ordered.

(NOTE: Later in the meeting, the public hearing on the Transportation Policy Plan was held. See Clerk’s Summary Item #73.)

45. BOARD MATTERS FOR SUPERVISOR HYLAND (MOUNT VERNON DISTRICT) (12:10 p.m.)

Supervisor Hyland announced that he would present his Board Matters following closed session.

(NOTE: Later in the meeting, Supervisor Hyland presented his Board Matters. See Clerk’s Summary Items #75–79.)

46. ATLANTIC REALTY (SULLY DISTRICT) (12:10 p.m.)

Supervisor Frey said that Atlantic Realty Companies has filed Proffered Condition Amendment/Final Development Plan Amendment Application PCA/FDPA 83-0-021 for mixed use development on the Dominion Power site at Route 50 and Fair Ridge Drive. The Board approved the associated Area Plan Review application, APR 04-III-1FC, at its meeting on June 26. The zoning public hearings have been deferred to allow the applicant more time to address staff concerns. Therefore, the applicant has asked that the site plans be permitted concurrent review with the PCA/FDPA applications.

Therefore, Supervisor Frey moved that the Board authorize concurrent processing for the site and subdivision plans while the related zoning applications are being processed. The applicants understand that this motion will not prejudice the consideration of the applications in any way. Supervisor Bulova seconded the motion and it carried by unanimous vote.

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