Non-Merit Administrative Job Opportunities
The following non-merit administrative, office, marketing and communications job opportunities are now available. Please note that these positions generally do not have fringe benefits such as leave, health insurance or retirement, unless specified in the job announcement.
It is the policy of Fairfax County Government to prohibit discrimination on the basis of race, sex, color, national origin, religion, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce. Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 711. EEO/AA/TTY.
- Administrative Assistant III - Part Time
- Administrative Assistant IV - Human Resources Coordinator
- Mail Courier (Administrative Assistant I)
- Administrative Assistant II - Scanner
- Administrative Assistant II
- Seasonal Administrative Assistant II (S13)
- Administrative Assistant
- Election Officers
Agency: Department of Human Resources
Job #: ELT-HR-16000
Location: Fairfax County Government Center, 12000 Government Center Parkway, Fairfax, VA 22035
Salary: $18.09 - $20.00 per hour, depending on experience
Description: Provides administrative support to the Leadership Team in the Organizational Development & Training division to include job duties such as: Prepares course materials and assists with trainings. Creates rosters and records learning in Employee U Learning Management System. Schedules rooms and tracks team statistics. Training and professional development opportunities will be provided. Incumbent must be able to start work at 7:30 a.m. Tuesdays, Wednesdays and Thursdays.
Minimum Qualifications: Any combination of education, experience and training equivalent to high school graduation and two years of experience providing administrative support.
Preferred Qualifications: Experience assisting with trainings. Clear and concise oral and written communications skills. Excellent organizational and interpersonal skills. Prior experience with Learning Management Systems such as Meridian. Proficient in Microsoft Office applications including Word and Excel.
Special Requirements: The appointee to this position will be required to complete a criminal background check
Physical Requirements: This position is generally sedentary in nature; however the essential job duties include walking, standing, sitting, climbing stairs, reaching and bending; uses hands to grasp, handle, or feel; visual acuity is required to read data on a computer monitor; ability to operate keyboard driven equipment and computer; and, may require one to lift up to 15 pounds with or without reasonable accommodations.
Selection Procedure: Interview
Note: This position may not exceed 1560 hours per calendar year. Individuals in this position are eligible for limited employee benefits (including medical, vision and dental insurance coverage) and participation in flexible spending programs, but not eligible to earn leave or receive holiday pay.
To Apply: Send resumes to email@example.com.
Salary: $19.8168 - $26.4226/hr., depending on experience.
Schedule: Exempt Part-Time position (approximately 30 hours per week, M-F).
Description: The Fairfax County Sheriff’s Office is seeking a part-time (seasonal) Human Resources Coordinator to join the Human Resources Branch in the Administrative Services Division. Performs data entry for all personnel actions, keeps abreast of deadlines and time-sensitive documents, handles sensitive and confidential employee information in accordance with agency and County policy, reviews payroll, time and attendance reporting for accuracy and completeness, responds to employee and supervisor inquiries pertaining to benefits, payroll, personnel regulations and related HR matters, responds to inquiries of employment/salary verification, assists with orientation for all new employees, performs other duties as assigned.
Minimum Qualifications: Any combination of education, experience and training equivalent to high school graduation and three years of experience providing administrative support.
Preferred Qualifications: Skilled in Microsoft Office applications (Excel, Word, and Outlook). Excellent customer service skills. Must have excellent work ethic and be well organized. Must be able to adhere to strict deadlines, while completing a medium to high volume of transactions. Ability to function both independently and in a team environment. Experience and training in human resources or office administration, to include performing complex personnel functions within a Human Resources Information System (e.g. establish/abolish positions, position control forms, payroll reconciliation and reporting, cost center codes, etc.).
Special Requirements: The candidate selected for this position
will be required to satisfactorily complete a criminal background check,
to include a review of personal history, credit, VCIN, and
Physical Requirements: Duties are generally sedentary, performed in a normal office environment; however, must be able to stand for extended periods of time. Must be able to input information using keyboard. With or without accommodations.
Selection Procedures: Panel Interview. May include exercise.
Note: This position may not exceed 900 hours per calendar year. Individuals in this position are not eligible for benefits. This position is anticipated to be needed only through April 14 of 2017.
To apply for this position, candidates must submit a resume to: firstname.lastname@example.org. Resumes will be accepted through Monday, October 31, 2016 at 5:00 p.m. Eastern Standard Time.
Agency: Neighborhood and Community Services
Job #: ELT-NCS-xxx
Schedule/Duration: 12 months, Tuesday, Wednesday & Thursday, 16 hours/week beginning at 9:30 a.m.
Location: 12011 Government Center Parkway, 10th Floor, Fairfax, VA 22035
Duties: Under supervision of the Administrative Associate, the mail courier is responsible for performing courier services for the Department of Neighborhood and Community Services from the Pennino Building to multiple off-sites. These duties include, but are not limited to, carrying articles, documents, print shop orders, and special pick-ups. This position will retrieve, sort, and dispatch all interoffice mail; track package deliveries, collect signatures from addressees as proof that delivery was made; handle the processing of any miscellaneous mail; and perform other duties as directed. Must maintain confidentiality at all times. The mail runs are scheduled during normal business hours on Tuesday, Wednesday, and Thursday each week, but the routes may be revised or rescheduled when necessary. A county vehicle will be provided for the mail run.
Minimum Qualifications: High school diploma or GED. Must be at least 21 years of age and hold a valid state driver’s license, with less than six demerits. Good communication skills. Physically fit for lifting at least 25 pounds. Able to remain flexible when there is a change in the schedule to accommodate the needs of the organization.
Preferred Qualifications: Clean driving record. Must be able to work independently and be proactive in handling issues with minimal supervision.
Special Requirements: The appointee to this position will be required to complete a criminal background check, a check of the Child Protective Services Registry, and a driver’s license check to the satisfaction of the employer.
Note: Work in this position may not exceed 900 hours per calendar year. An employee in this position is not eligible to earn leave or receive holiday pay.
To Apply: Submit your resume to JC Creasy at the above address or via email at Jennette.Creasy@fairfaxcounty.gov.
Position open until filled.
Agency:Department of Family Services, Self Sufficiency
Job #: ELT-DFS-16013
Salary: $16.48/hour, benefits eligible*
Schedule: Monday thru Friday, 30 hours per week.
Job Description: Responsible for an end product demonstrating the knowledge and ability to process and integrate simple data within the agency’s policies and procedures. Ability to complete tasks in a related sequence using Microsoft Office with accuracy and completeness. Have the ability to following instructions, establish and maintain effective working relationships, communicate orally and in writing and compile data and submit reports. Ability review data and use scanning software to scan, store and retrieve documents.
Minimum Qualifications: Any combination of education, experience and training equivalent to: High School and one year of providing administrative support
Preferred Qualifications: Experience working in data systems such as VaCMS, ADAPT, Prodagio, E-input.
Special Requirements: The appointee to this position will be required to complete a criminal background check, a check of the Child Protective Services Registry and a driver license check to the satisfaction of the employer.
Note: *This position may not exceed 1560 hours per calendar year. Individuals in these positions are eligible for limited employee benefits, including medical, vision, and dental insurance coverage, and participation in flexible spending programs but are not eligible to earn leave or receive holiday pay.
Selection Procedure: Panel interview.
To Apply: Submit your resume to Christopher.Castle@fairfaxcounty.gov.
Agency: Department of Family Service, Office for Women and Domestic
& Sexual Violence Services (OFWDSVS)
If you love working with clients, collaborative teams, interfacing with the public, and supporting a dynamic office providing client-driven services, this is an excellent opportunity for you to join our team. The role you will champion:
- Provides administrative and intake support for OFWDSVS at 30 hours per week.
- Position will be responsible for input of program data into varying databases, assisting with other data needs and programs, processing all payments for services made to OFWDSVS, ordering all supplies for staff, assisting supervisors with their teams’ needs, and providing administrative assistance to the Program Managers.
- Offers administrative support around interviewing and hiring of new staff.
- Serves as primary recorder of various on-going multi-disciplinary team meetings and works with the entire administrative team to maintain administrative process functions for OFWDSVS.
- Position may be based at the Government Center or South County and may provide coverage and administrative support at other OFWDSVS sites
We’re looking for a flexible, quick learner who has 2+ years of providing administrative support for an office made up of a diverse teams. Seeking an organized, critical thinker with a can-do attitude and strong personal boundaries. Excel experience is an asset and an ability to proactively problem-solve with an attention to detail.
Please review the minimum qualifications for this class and submit a letter of interest and resume to Gretchen G. Soto, LPC, Program Manager, at Gretchen.Soto@FairfaxCounty.gov by COB October 28, 2016. The interview may include a written exercise.
Department of Family Services
Starting Wage: $16.48
Description: This announcement may be used to fill multiple positions. Provides administrative and program support to the Volunteer Income Tax Assistance (VITA) program throughout Northern Virginia in the counties of Fairfax, Loudoun and Prince William. Gathers and delivers VITA site materials throughout the tax season on an as-needed basis. Performs data entry for customers and staff and compiles weekly program reports using an online data collection system. Initiates and maintains ongoing contact with a variety of partners and community services providers to inform them of available VITA services. Delivers and maintains detailed records of outreach materials. Effectively communicates with individuals and families from a diverse background. Participation in community events, event preparation, and volunteer training requires evening and weekend work. Local travel is required.
Minimum Qualifications: Any combination of education, experience and training equivalent to graduation from high school or a GED issued by a state department of education; plus two years of experience providing administrative support. Must be able to life 40 pounds.
Special Requirements: The appointee to this position will be required to complete a criminal background check, a check of the Child Protective Services Registry, and a driver's license check to the satisfaction of the employer.
Preferred Qualifications: Bilingual and fluent in English and Spanish. Clear and concise oral and written communications skills. Excellent organizational and interpersonal skills. Proficient in Microsoft Office applications including Word, Excel, and PowerPoint.
Selection Procedure: interview.
Note: These positions may not exceed 900 hours per calendar year. Individuals in these positions are not eligible for benefits.
To Apply: Send resumes to James.Do@fairfaxcounty.gov.
Agency: Fairfax County Park Authority, Area 2 Maintenance - Park
Job #: ELT-FCPA-16052
Salary: $13.13/hour, exempt Part-Time position (5 weekdays 7:00 a.m. - 1:30 p.m. or 9:00 a.m. -3:30 p.m.)
This position will be open until filled.
Provides daily administrative support and oversight for the Park Authority Area 2 Maintenance Shop – Wakefield Park. Organization and maintenance administrative reports, documentation, purchase requests, answering citizen inquiries and assisting with correspondence for internal and external communications. Performs general office duties, operates desktop computer and associated software, fax machine, phone system, and other office equipment. Performs filing and data entry. Knowledge of computers for spreadsheet, word processing, database management, and other applications. Completes forms in accordance with agency procedures. Responsible for processing new hire paperwork and time & attendance data entry. Types notes of meetings. Orders office supplies. Screens calls for the type of problem being presented and routes calls to the appropriate staff. Ensures that customers receive courteous, knowledgeable, and efficient service. Duties are performed under the general supervision of the Area Manager.
Ensures that customers receive courteous, knowledgeable, and efficient service.
Minimum Qualifications: Any combination of education and experience equivalent to graduation from high school or a G.E.D. issued by a state department of education. Must be at least 18 years of age.
Special Requirements: The appointee to this position will be required to complete a criminal background check.
Preferred Qualifications: Knowledge of administrative office procedures. Experience working with Microsoft Office Suite software. Ability to communicate effectively, orally and in writing. Bilingual in English and another language.
Selection Procedure: Panel interview
To Apply: Call 703-321-0972
Agency: Office of Elections
Job # ELT-OOE-16001
The Office of Elections is currently recruiting voters to serve as Election Officers a few days a year, including the upcoming 2016 elections.
Election Officers are needed at each of the 242 precincts in Fairfax County to run the polls and assist the voters. Election Officers must be registered voters in Virginia and complete required training and forms. You may choose to accept the $175 stipend for a full day, or volunteer your time.
- View the “Being an Election Officer” Video
- Listen to the Podcast “Need for Election Officers” on SoundCloud
Qualifications: In order to be an Election Officer, you must:
- Be fluent in English
- Be a registered voter in the Commonwealth of Virginia
- Be able to fulfill the Federal I-9 employment eligibility requirements
- Attend a 3-hour training class
- Arrive at the polling place at 5:00 a.m. and remain until all work has been completed after the polls close at 7 p.m.
- Have basic computer skills
The Election Officer’s main priority is to ensure the accuracy and integrity of the election process. A typical Election Day consists of:
- Arriving one hour before polls open to set up voting equipment
- Hanging up pertinent signage
- Preparing the polling room for voting
- Processing voters throughout the day
- Assisting with operating voting equipment
- Securing voting equipment and closing down the polling place at the end of the day
Election Officers are offered a stipend of $175 for serving a full day. We especially encourage bilingual citizens to serve as we need language assistance in many precincts. There is a large need for bilingual speakers, including Spanish, Korean and Vietnamese speakers. Residency in Fairfax County is not required.
It is a wonderful opportunity for those interested in the election process or public service, and we need civic-minded individuals to help make Election Day a success!