Non-Merit Administrative Job Opportunities


administrativeThe following non-merit administrative, office, marketing and communications job opportunities are now available. Please note that these positions generally do not have fringe benefits such as leave, health insurance or retirement, unless specified in the job announcement.

Fairfax County is an Equal Opportunity Employer that does not discriminate on the basis of race, color, sex, creed, religion, national origin, age, disability, genetic information, veteran's status or disabled veterans' status.  Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 711. EEO/AA/TTY.

  

 

Administrative Assistant II 

Agency: Cable & Consumer Services
Job # ELT-DCCS-16001
Salary: $16.25 to  $27.09 /hour, no benefits  (Grade S13)
Hours: 20 hours per week

Answers all incoming calls, screens and directs calls to appropriate divisions/individuals, takes messages and may answer various inquiries. Serves as backup for Administrative Assistant IV in the coordination of ordering office supplies, monitoring proper operation of division FAX and copier, and coordinating meetings. Assists administrative assistant in maintaining division files. Implements conference calls between the division and other outside organizations. Arranges for special room or equipment needs and/or multiple locations and individuals. Performs other administrative duties as required. 

Preferred Qualifications:  Ability to work independently and make sound decisions. Strong customer service skills. Experience with basic Microsoft Office Suite applications. Excellent communication skills. 

Special Requirements: The appointee to this position will be required to complete a criminal background check to the satisfaction of the employer.

To Apply: Send your resume to Robin.Cartwright@fairfaxcounty.gov.

Administrative Assistant III

Agency: Public Works & Environmental Services
Job # ELT-DPWES-16003
Salary: $17.85 - $29.75/hour; benefits eligible*

Fairfax County’s Department of Public Works, Land Development Services (LDS) has an employment opportunity available for an Administrative Assistant III. The position provides administration and disposition of documents in the Bonds and Agreements Center, in a team-based, dynamic work environment.  This includes working with customers in person and via telephone, editing and balancing check collections, collecting and distributing mail, scanning and archiving documents, and providing information to variety of internal and external customers. 

Qualifications: Seeking motivated individuals with customer service experience and at least two years of experience providing administrative support.  The ideal candidate will have experience with basic Microsoft Office products. Typing skills. Excellent oral and written communication skills and organizational skills.  Experience working in a collaborative team environment.

Note: *This position is may not exceed 1560 hours per calendar year. Individuals in these positions are eligible for limited employee benefits, including medical, vision and dental insurance coverage, and participation in flexible spending programs, but are not eligible to earn leave or receive holiday pay.

To Apply: Please submit your resume to Hallala Faraj at Hallala.Faraj@fairfaxcounty.gov no later than February 19, 2016.

Business Support Specialist

Agency: Fairfax-Falls Church Community Services Board (CSB)
Job # ELT-CSB-16003
Salary: $18/hour, partial benefits eligible*
Schedule:  Year round part time work. Daytime and evening shifts available. CSB hours of operation are Monday-Thursday 8 a.m. – 9 p.m. and Friday 8 a.m. – 5 p.m.
Locations: 

  • Annandale Office, 7611 Little River Turnpike, #200, Annandale, VA 22003
  • Chantilly Office, 14150 ParkEast Circle, #200, Chantilly, VA 20151
  • Gartlan Center, 8119 Holland Road, Alexandria, VA 22306
  • Merrifield Center, 8221 Willow Oaks Corporate Drive, Fairfax, VA 22031
  • Pennino Building, 12011 Government Center Parkway, #300, Fairfax, VA 22035
  • South County Government Center, 8350 Richmond Highway, Alexandria, VA 22309

Multiple positions available! The CSB is the Fairfax County agency that plans, organizes and provides services for people in our community who have mental illness, substance use disorders, and/or an intellectual disability.  For more information about the CSB, click here.

Training will be furnished on the CSB’s Electronic Health Record, which is the software system to record services, manage accounts and submit claims for reimbursement.

Front Desk: Check-in and check-out duties to include greeting individuals and inquiring about any changes in address, health plans, etc.; notifying clinical staff of arrivals; scheduling appointments; fielding phone and face-to-face inquiries; opening/closing program assignments; taking payments; assisting with client portal sign-ups and troubleshooting; scanning and uploading documents.  May include insurance verifications and annual record reviews and updates. 

Records Room: Duties include archiving; researching transferred records; retrieving paper charts from archives; accounting for destruction year formulas; updating daily chart tracking logs and executing procedures for Requests for Records; initiating the review of records by clinical or medical staff within prescribed deadlines; ensuring that there is an Authorization to Disclose on file; preparing Release of Information response (unable to furnish) letter based on specific criteria; consulting with County Attorney and Medical Records Administrator on subpoenaed records;  completing copy charge service in the EHR; scanning clinical, medical and business documents related to the clinical record and uploading them into EHR

Main Lobby: Walk-in and telephone reception to include fielding inquiries made by the public, clients, and staff in a prompt, courteous, and professional manner and assessing for level of risk or emergency intervention; information and referral services; coordination of multiple mail carriers and deliveries, service and utility repair personnel checking-in; way-finding and escort (building navigation); external group and event assistance; scheduling Center meetings; advising facilities management, and accepting supplies from vendors. 

Minimum Qualifications: Any combination of education, experience and training equivalent to graduation from high school or a G.E.D. issued by a state department of education; plus one year experience providing administrative support.

Necessary Special Requirements: The appointee to this position will be required to complete a criminal background check, an Office of the Inspector General (OIG) check and a check of the Child Protective Services Registry to the satisfaction of the employer. A negative tuberculosis test result is also required for this position.

Note: *This position is may not exceed 1560 hours per calendar year. Individuals in these positions are eligible for limited employee benefits, including medical, vision and dental insurance coverage, and participation in flexible spending programs, but are not eligible to earn leave or receive holiday pay.

To Apply: Submit your resume via email to Loretta Davidson, CSB Administrative Associate, at  Loretta.Davidson@FairfaxCounty.gov.  Positions are open until filled

Marketing and Development Assistant

Agency: Fairfax County Park Authority
Job # ELT-FCPA-15063
Salary: Starting at $13-$14/hour, based on experience and availability, limited benefits available
Location: Frying Pan Farm Park 2709 West Ox Road, Herndon, VA 20171
Hours: 20-40 hours per week. Flexible hours weekdays between 9 and 5, average of 2 weekend days per month, occasional evenings.  Up to 1,560 hours per calendar year.

Work at a beautiful 1930s working farm. Duties include; promoting park events and programs to potential participants, sponsors and donors, assisting with event marketing and logistics, representing and promoting the park at corporate, community and school fairs and events.

Minimum Qualifications: High school diploma or equivalent required. Minimum age is 18 years. All applicants should have the ability to work with people of all ages, communicate effectively both orally and in writing, working knowledge of the Microsoft Office Suite. Ability to see and speak and to work outdoors subject to weather conditions. Walking, lifting up to 20 pounds unassisted and up to 40 pounds with assistance. Ability to traverse uneven terrain, maintain visual concentration for prolonged periods and to have a high level of hand/eye coordination. Valid driver’s license.

Preferred Qualifications: Strong writing skills and experience writing newsletters, graphic experience designing flyers, experience promoting special events via social media and strong organizational and oral communication skills. Experience with Web design and Constant Contact a plus. Experience with development, timely response to donors and sending out donor receipts. Experience creating and executing marketing plans. Strong interpersonal skills on outreach events.

To Apply: Send a current resume and cover letter to Yvonne Johnson by email at Yvonne.johnson@fairfaxcounty.gov.

Seasonal Staff Office Support (Administrative Assistant I)

Agency: Office of Elections
Job #  ELT-OOE-15001
Salary: $13.54/hour (Grade S9); no benefits
Schedule: Varies, depending on office need.  Expected to work a minimum of 16 hours a week, with increased hours leading up to each election, and available to work on Election Day.

Assists with various Election department activities, including providing phone support; providing election information to the public; helping at community outreach events; staffing in-person absentee voting locations; and performing general clerical duties. 

Minimum Qualifications:  Any combination of education and experience equivalent to high school graduation or G.E.D. to include previous experience with customer service with the public. Experience using basic Microsoft Office computer software; attention to detail and ability to follow directions; good written and verbal skills; ability to manage time effectively; computer skills, including Microsoft Word.  Must be 18years old or older on or by November8, 2016, and a registered voter in the state of Virginia.

Preferred Qualifications:  Experience with databases; knowledge of the state’s voting system (VERIS), and experience as a precinct election official. Bilingual fluency in a second language is highly desired, especially Spanish, Vietnamese, Korean, Mandarin Chinese, Arabic and Urdu.

Note: *This position is may not exceed 900 hours per calendar year. Individuals in these positions are not eligible to earn leave or receive holiday pay.

To Apply: Submit your resume via email to ElectionsHR@fairfaxcounty.gov


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