Non-Merit Administrative Job Opportunities


administrativeThe following non-merit administrative, office and communications job opportunities are now available. Please note that these positions generally do not have fringe benefits such as leave, health insurance or retirement, unless specified in the job announcement.

Fairfax County Government is an Equal Opportunity Employer that does not discriminate on basis of race, color, sex, creed, religion, national origin, age, disability, genetic information, veterans' status or disabled veterans' status. Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance; TTY 703-222-7314. Minorities and persons with disabilities are encouraged to apply. EEO/AA/TTY.  

 


Administrative Assistant III

Agency: Department of Family Services (DFS)
Job #: ELT-DFS-14009
Salary: $17.65 to $23.53/hour; benefits eligible*
Schedule: Monday thru Friday, 30 hours per week

Job Description: The Cross Division Services program is looking for customer service specialists (Administrative Assistant IIIs) for the main DFS Call Center who enjoy interacting with the public, handling challenging situations and working in a fast-paced environment. The Assistants function as a member of the team that is the first point of telephone contact with the public for DFS. In this role they: assist callers by providing general information, assess the reason for their call and route them to the appropriate services within DFS or the community accordingly; consistently provide accurate and timely information in a courteous, friendly manner; navigate through a variety of computer applications for the purpose of screening and tracking customer activities; and develop and maintain effective working relationships with agency and county staff.  

Minimum Qualifications:  Any combination of education, experience and training equivalent to high school graduation and two years of experience providing administrative support.

Preferred Qualifications:  Previous call cCenter experience. Bilingual in English and Spanish.

Special Requirements:  The appointee to this position will be required to complete a criminal background check, a check of the Child Protective Services Registry, and a driver's license check to the satisfaction of the employer.

Must possess: excellent organizational, oral and written communication skills; ability to handle multiple and changing tasks and to work effectively with the public and other agency and county staff; ability to deal with angry and upset clients while exercising tact, discretion and sensitivity to clients' needs.

Note: *This position may not exceed 1560 hours per calendar year. Individuals in these positions are eligible for limited employee benefits, including medical, vision, and dental insurance coverage, and participation in flexible spending programs but are not eligible to earn leave or receive holiday pay.

Selection Procedure:  Panel interview.

To Apply: Submit your resume by August 1, 2014 to Ana.Guerra-Traylor@fairfaxcounty.gov or fax to the attention of Ana Guerra-Traylor at 703-324-7160.

Front Desk Assistant

Agency: Fairfax County Park Authority
Job # ELT-FCPA-14037
Salary: $13/hour, benefits eligible*
Location: Frying Pan Farm Park Visitor Center
Schedule: 3-4 Days per week, some weekends or evenings

Serve as the initial point of visitor contact for walk-in and phone inquiries at Frying Pan Farm Park’s historic Visitor Center which is housed in a converted dairy barn. This position requires a self-motivated, independent worker with good interpersonal communication skills, the ability to multi-task in a busy environment and prioritize workload. Also requires the ability to fill occasional slow time during workday.

Duties:

  • Assist customers with questions
  • Process class registrations and contracts
  • Schedule school field trips
  • Work at site special events
  • Schedule rentals, check renters in/out, set up sound system, ensure compliance with facility rules
  • Light maintenance as needed
  • Administrative or research tasks as assigned
  • Prepare weekly financial reports

Minimum Qualifications:  Must be 18 years (minimum age) or older. Proficient in Outlook, Microsoft Word and Excel. Must possess a valid driver’s license.

Preferred Qualifications:  Experience in customer service or rental facility. Experience with financial reports and cash handling.

Note: *This position may not exceed 1560 hours per calendar year. Individuals in these positions are eligible for limited employee benefits, including medical, vision and dental insurance coverage, and participation in flexible spending programs, but are not eligible to earn leave or receive holiday pay.

To Apply:  Send resume to Teri.Tucker@fairfaxcounty.gov. For additional information, call 703-437-9101.

Visitor Services Assistant/Shop Coordinator

Agency: Fairfax County Park Authority
Job # ELT-FCPA-14036
Salary:
$13.39/hour, benefits eligible*
Location:  Green Spring Gardens, 4603 Green Spring Road, Alexandria, Virginia
Hours:  25-32 average hours per week

The Visitor Services Assistant/Gift Shop Coordinator is responsible for:

    • Completion of the site’s weekly cash reporting, financial recording and review of documents for accuracy.
    • Preparing and making bank deposits.
    • Buying wholesale merchandise and designing its display for retail sales in the Horticulture Center and Historic House Gift Shops.
    • Managing inventory control system for the shops.
    • Serving as Manager of Duty on selected days for the Horticulture Center, opening and closing the center, greeting visitors at service desk, operating the cash register in Parknet system for sales and class registration, answering telephones, and providing customer service.
    • Working with volunteer Art Coordinator coordinating bimonthly art shows.
    • Back-up time keeper as needed.

Minimum Qualifications:

    • High level of familiarity with Microsoft Office including, Word, Excel, Outlook and Publisher.
    • Highly organized in maintaining records and preparing administrative reports.
    • Ability to maintain an effective working relationship with staff, volunteers, and the general public.
    • Able to communicate effectively, both verbally and in writing.
    • High school education and two years’ experience in administrative and/or financial support, shop merchandising, and customer service, some advanced education desirable.

Preferred Qualifications:  Any combination of education, training and paid or volunteer experience equivalent to an associate or bachelor’s degree in the sciences, education, business, marketing, or related field, or three years of experience in a related field.

Note: *This position may not exceed 1560 hours per calendar year. Individuals in these positions are eligible for limited employee benefits, including medical, vision and dental insurance coverage, and participation in flexible spending programs, but are not eligible to earn leave or receive holiday pay.

Certificates and Licenses: First Aid and CPR/AED certification (provided by Fairfax County).

To Apply: Contact Sandy Rittenhouse-Black, Green Spring Gardens at 703-642-5173. Submit resumes by email to sritte@fairfaxcounty.gov or by fax 703-642-8095. Resume review will begin July 14, 2014. Applicant evaluation will remain open until filled.

Administrative Assistant I

Agency: Neighborhood and Community Services
Job # ELT-NCS-14007
Salary: $12.12/hour, no benefits
Location: Lorton Senior Center

This announcement will be used to fill a limited-term "T" status position. This position will be open until filled. All applicants must meet the minimum requirements listed for this position in order to qualify.

Provides oversight and administrative support for the front desk/reception area at the Lorton Senior Center. Monitors scan card check in procedure. Makes appropriate referrals to other government or community resources for information and/or services. Ensures that customers receive courteous, knowledgeable, and efficient service. Maintains paper and electronic filing systems for records and messages.  Routes and distributes incoming mail and email.  Answers routine letters and email. 

Operates fax machine, phone system, and other office equipment. Performs filling and data entry. Knowledge of computers for spreadsheet, word processing, database management, and other applications. Complete forms in accordance with agency procedures.  Is responsible for information systems management to support the Congregate meal program, facility management, and supporting administrative processes, including purchasing and supply management and data collection. May participate on special projects, needing to effectively communicate, coordinate, and collaborate with partner organizations or agencies.

Assists the NCS Administrative Assistant IV within the South County building, and if applicable, assists in translation services. Supervises any assigned volunteers. This position might require some weekend hours.

Minimum Qualifications: Any combination of education and experience equivalent to graduation from high school or a G.E.D. issued by a state department of education, and two years of experience providing administrative support.

Special Requirements: The appointee to this position will be required to complete a criminal background check and a check of the Child Protective Services Registry to the satisfaction of the employer.

Preferred Qualifications: Knowledge of Fairfax County programs, services, and resources. Experience working with the public including older adults, managing and supervising volunteers; and managing a high-traffic central reception desk. Ability to communicate effectively, orally and in writing. Bilingual.

Selection Procedure: Panel interview.

To Apply: Submit your resume to Maria.Franco-Nativi@fairfaxcounty.gov.

Web/Graphic Designer III

Agency: Reston Community Center
Job # ELT-RCC-14001
Salary: $18.91 to $25.21/hour; benefits eligible*
Schedule: Core working hours are 8 a.m. to 4:30 p.m. Monday-Friday; however, the weekly schedule will be flexible depending upon work requirements

Under supervision, performs highly responsible and diversified art work in the creation, design, execution, and production of graphic arts material and camera-ready art for instructional, production and administrative purposes, or public presentation; and performs related work as required. Performs basic Internet/intranet support functions such as Web page design, content development, and site updating; maintains the website of Reston Community Center, ensuring current content, complete information and proactive response to meeting staff communication needs and agency’s communication goals. Responsible for executing all digital communications for the agency, to include social media and email marketing. Must be available to make immediate or urgent Web changes or Web-based communications via content management system and/or email marketing tools (e.g., Constant Contact) after normal business hours. Provides high-quality customer service. Successfully resolves problems in a team-based environment and balances multiple priorities and tasks. Collaborates with colleagues to define deliverables and deadlines, and executes projects to completion with a high degree of commitment. Duties are performed under the supervision of the Communications/Media Director. Occasional weekend, weeknights, and overtime hours may be required to work special events and/or meet deadlines.

Minimum Qualifications: Any combination of education, training and experience equivalent to completion of two years of training at an accredited college, university, or art institute with coursework in fine or graphic arts, Web design or a related field; plus three years of experience in the creation and development of a wide variety of visual materials. 

Special Requirements: The appointee to this position will be required to complete a criminal background check to the satisfaction of employer.

Preferred Qualifications: Any combination of education and experience equivalent to an undergraduate degree in web/graphic design plus one year of ongoing Internet/intranet development or support tasks. Fluency in both PC and MAC programs. Prefer candidates with artistic and imaginative flair, detail-oriented.  Strong interpersonal, writing, and time management skills, as well as ability to meet deadlines in a fast-paced environment. 

Note:  Occasional local travel may be required.

Selection Procedure: Panel interview. Panel comprised of the hiring manager and two senior staff members. Candidates will be asked to complete a Web update exercise.

Note: This position is scheduled to work 30+ hours per week (not to exceed 1,560 hours per calendar year).  Individuals in these positions are eligible for limited employee benefits, including medical, vision and dental insurance coverage, and participation in flexible spending programs, but are not eligible to earn leave or receive holiday pay. 

To Apply: Send your resume by email to bebe.nguyen@fairfaxcounty.gov.


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