Non-Merit Administrative Job Opportunities
The following non-merit administrative, office, marketing and communications job opportunities are now available. Please note that these positions generally do not have fringe benefits such as leave, health insurance or retirement, unless specified in the job announcement.
Fairfax County Government is an Equal Opportunity Employer that does not discriminate on basis of race, color, sex, creed, religion, national origin, age, disability, genetic information, veterans' status or disabled veterans' status. Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance; TTY 703-222-7314. Minorities and persons with disabilities are encouraged to apply. EEO/AA/TTY.
- Administrative Assistant II
- Emergency Planning Assistant
- Administrative Assistant
- Seasonal Staff Office Support
Agency: Fairfax County Police Department
Job # ELT-FCPD-15002
Salary: $16.25 to $21.67/hour; eligible for part-time benefits
Location: Massey Building, 4100 Chain Bridge Rd., 10th Floor, Fairfax, VA 22030
Schedule: Core working hours are 8:00 a.m. to 2:30 p.m. Monday through Friday; however, the weekly schedule may be flexible depending upon work requirements. Maximum 30 working hours per week.
Acts as a part-time Administrative Assistant II and Travel Coordinator’s assistant for the Financial Resources Division. Answers telephone calls and transfers calls to appropriate personnel or other county entity. Answers calls from main security desk and escort applicants for testing and/or interviews. Receives orders/packages from independent stationers and/or FedEx ensuring distribution to appropriate personnel. Assists with polygraph/physical ability testing scheduling. Separates personal history statements and creates file folders. Assists the travel coordinator to manage all aspects of the department’s travel program. Assists to complete travel arrangements, processes travel requests and travel expenses reimbursement requests. Assists to monitor and reconciles transactions to the financial system to ensure the travelers’ business requirements are fulfilled within required timeframes in a cost-effective manner and in compliance with county and departmental requirements.
Minimum Qualifications: Any combination of education, experience and training equivalent to graduation from high school or a G.E.D. issued by a state department of education; plus two years of experience providing administrative support.
Special Requirements: The appointee to this position will be required to complete a criminal background check, a credit history check, and drug tests as a condition of employment and periodically thereafter, as determined by department policy.
Preferred Qualifications: Proficient in the use of Microsoft Office Suite computer software, especially Word, Excel and Outlook. Experience providing customer service to the public. Ability to use a multi-line telephone system and to work independently. Experience in travel industry, financial management and/or SAP.
Selection Procedure: Panel interview.
To Apply: Submit your resume by email to Yin.Jia@fairfaxcounty.gov.
Agency: Fairfax County Health Department
Job # ELT-HD-15004
Salary: $23.54 - $28.75/hour
Location: Kelly Square, 10777 Main Street, Fairfax, VA, 22030
Schedule: 8 a.m. - 4:30 p.m.
The Fairfax County Health Department Office of Emergency Preparedness is seeking an Emergency Planning Assistant to support its emergency preparedness activities. This position provides administrative and programmatic support to a number of critical activities, including the development and revision of emergency plans and plan-related documents, preparedness-related training and exercise activities, and other related duties. The Emergency Planning Assistant supports emergency planners by assisting in the planning and facilitation of meetings and working groups, conducting research, and evaluating, revising and producing emergency response plans.
Minimum Qualifications: Any combination of education, experience and training equivalent to graduation from an accredited four-year college or university with a degree in business administration, public safety, emergency management or related fields.
Special Requirements: The appointee to this position will be required to complete a criminal background check, and a check of the Child Protective Services Registry to the satisfaction of the employer.
Preferred Qualifications: Experience in and understanding of public health emergency preparedness and emergency management. Knowledge of the National Incident Management System (NIMS), the Incident Command System (ICS), the Federal Emergency Management Agency's (FEMA) Comprehensive Preparedness Guide 101, the Centers for Disease Control's (CDC) Public Health Preparedness Capabilities, and other recognized standards in public health emergency preparedness and emergency management. Experience in the development, review, revision, and operationalization of emergency plans and supporting documents. Experience working with diverse, multi-disciplinary planning teams. Completion of IS-100, 200, 700 and 800 courses. Experience using Microsoft Office, especially Word, Excel and PowerPoint. Practical experience using ICS during exercises or real-world emergencies. Proven ability to manage multiple priorities and time-sensitive projects and deliverables, and the ability to work in a dynamic, emergency preparedness and response-focused environment.
To Apply: Send your resume by email to Jesse Habourn – Jesse.Habourn@fairfaxcounty.gov.
Agency: McLean Community Center
Job # ELT-MCC-15010
Salary: $15-$21 per hour DOE; eligible for part-time benefits
Location: Old Firehouse Teen Center, 1440 Chain Bridge Rd. McLean, VA 22101
This announcement will be used to fill two positions: 9 a.m. – 2 p.m. and 1:30 p.m. - 6:30 p.m.
Under the direct guidance of the management team of the Old Firehouse Teen Center, is responsible for creating and enhancing customer service experiences by exhibiting exemplary service to both internal and external customers every day. This administrative assistant understands and believes that they are in a position to elevate or diminish the reputation of the entire department through their interactions with customers and through the quality of their work. They support the internal operations of the Old Firehouse Teen Center by anticipating needs of management and the center, and delivering on tasks on or before the deadline.
- Act as a major component of the Old Firehouse team, providing customer service to every customer, both internally and externally.
- Uses technology tools to perform most of the required tasks, and should be familiar with Website content management, registration software, and marketing software such as Constant Contact.
- Exceptional oral communication, writing, and editing skills are essential.
- Extensive knowledge and skills in Microsoft office suite, including Outlook and Excel, in addition to Word are essential.
- Assists the Teen Center Manager with scheduling the use of the facility.
- Creates and distributes monthly newsletters.
- Is responsible for coverage of the Old Firehouse Teen Center desk, assisting customers by determining their information or service needs, locating information electronically or by contacting agencies by telephone.
- Maintains paper and electronic filing systems for records and messages.
- Routes and distributes incoming mail and email; answers routine letters and e-mails.
- Operates fax machines, phone systems, and other office equipment.
- Performs filling and data entry with minimal errors.
- Completes forms in accordance with agency procedures.
- Makes appropriate referrals for information and/or services to other government or community resources.
- Supports administrative processes to include purchasing and supply management and data collection.
- Participates on special projects and events and effectively communicates, coordinates, and collaborates with partner organizations.
This position may require weekend or evening hours.
Minimum Qualifications: Any combination of education, experience and training equivalent to high school graduation and two years of experience providing administrative support in the assigned functional area(s).
Special Requirements: The appointee to this position will be required to complete a criminal background check and a check of the Child Protective Services Registry to the satisfaction of the employer.
Preferred Qualifications: Knowledge of Fairfax County programs, services, and resources. Experience managing a high-traffic central reception desk and producing quality work in a distracting environment.
To Apply: Submit your resume by email to OldFirehouse@mcleancenter.org.
Agency: Office of Elections
Job # ELT-OOE-15001
Salary: $13.54/hour (Grade S9); no benefits
Schedule: Varies, depending on office need. Expected to work a minimum of 16 hours a week, with increased hours leading up to each election, and available to work on Election Day.
Assists with various Election department activities, including providing phone support; providing election information to the public; helping at community outreach events; staffing in-person absentee voting locations; and performing general clerical duties.
Minimum Qualifications: Any combination of education and experience equivalent to high school graduation or G.E.D. to include previous experience with customer service with the public. Experience using basic Microsoft Office computer software; attention to detail and ability to follow directions; good written and verbal skills; ability to manage time effectively; computer skills, including Microsoft Word. Must be 18years old or older on or by November 3rd, 2015 and a registered voter in the state of Virginia.
Preferred Qualifications: Experience with databases; knowledge of the state’s voting system (VERIS), and experience as a precinct election official. Bilingual fluency in a second language is highly desired, especially Spanish, Vietnamese, Korean, Mandarin Chinese, Arabic and Urdu.
Note: *This position is may not exceed 900 hours per calendar year. Individuals in these positions are not eligible to earn leave or receive holiday pay.
To Apply: Submit your resume via email to ElectionsHR@fairfaxcounty.gov.