Equivalencies for Education and Experience


When considering an applicant's qualifications and whether they meet those specified in a job announcement, the following education and experience equivalencies will apply (unless otherwise specified in the job announcement).

Substituting experience for education

One year of relevant work experience may be substituted for one year of required education."Relevant experience" means if the position requires a bachelor's degree in finance, the work experience must be finance-related, such as research and analysis of financial data, performing financial projections, etc.One year of additional relevant experience may be substituted for a graduate (master's) degree. Most positions require some years of work experience in addition to the required education.

Examples of acceptable substitutions:

Minimum Qualifications: Bachelor's degree in accounting
Substitution: Four years of work experience in accounting

Minimum Qualifications: Master's degree in social work
Substitution: Five years of work experience in social work

Minimum Qualifications: Bachelor's degree in information technology plus two years of experience
Substitution: Six years of work experience in information technology

Minimum Qualifications: Master's degree in planning plus four years of experience
Substitution: Nine years of work experience in planning

Note: The work experience must be in the field specified in order to be considered for substitution.

Substituting education for experience

Conversely, unless otherwise specified in the job announcement, one year of relevant education at the undergraduate level may be substituted for one year of required work experience.In general, when equating education and experience, 2.5 credit hours will be considered to be equivalent to one month of experience (one quarter hour equals 0.75 credit hours).

Level of experience

Only related professional-level experience will be credited for professional positions.  Non-professional level experience may not be substituted for the required professional level experience. In certain instances, non-professional experience may be substituted for educational requirements.

Substituting specialized training

Relevant specialized training completed in non-credit programs may be considered, provided that the total classroom hours for each course can be documented. Equivalency is on an hour-for-hour basis for relevant training. One full work year is considered to be equivalent to 2,080 hours.

Volunteer experience

Credit for pertinent volunteer experience with civic, welfare or service organizations, with or without compensation, may be granted. Your resume must clearly describe the actual amount of time spent in such work; for example, indicate the average hours volunteered per week or per month. Provide complete work history information, including dates and duties, just as you would for a paid position.

  • One "full-time" year of experience at 40 hours per week is considered to be 2,080 hours.
  • One "part-time" year would be considered to be 1,040 hours.  

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