Policy Regarding Suggestions for Purchase of Materials not in the Collection


  1. When staff are asked for items that are not in the Library's collection, it is important that they communicate the information to Collection Services.
    1. Requests for types of materials, subject coverage, or items that represent trends of information needs should be monitored and sent to Collection Management on the bimonthly collection priority forms. These forms are tracked carefully, and selections are made in response to this information on a regular basis.
    2. Needs that are not met immediately are entered into a database that is used for ongoing redevelopment of titles and subjects.
  2. Requests for specific titles not in the collection, and not on order, about which a user wants specific information, can be handled in several ways, at the discretion of branch staff.
    1. If the title is a recent one, and likely to be available for purchase, and within the scope of the collection:

      Staff should fill out the Please Consider form with as much information about the title as possible, and send it to Collection Management. If the user requests notification of the decision made about the title, the reverse side of the postcard form should be filled in with the user's name and address. Unless this is done, the user will receive no reply. The form is considered a Request for Purchase, and the title will be reviewed for purchase.

    2. If the title is not a recent one, or is not in the scope of the Library's collection:

      The user should be encouraged to fill out an Interlibrary Loan Request form. The user interested in specialized materials may also be referred to one of the many special libraries in the Washington metropolitan area, found in directories in the reference collections of most branches.

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