Fairfax County Archives and Records Management Branch


As approved by the Board of Supervisors, effective July 1, 2013, copying fees will increase from $.25 per page to $1.00 per page for the first two pages and $.50 for each page over two. There will be a postage & handling  charge of $1 per case added to requests sent by fax or mail (minimum $5). Further, as a result of changes to County Code sections 1-1-17 and 1-1-18, any check (paper or electronic) returned for insufficient funds or checks drawn on closed accounts will be charged a $50 fee.

The Archives and Records Management Branch provides professional assistance and advice to county agencies on the management, retention and storage of their records. We ensure that legally mandated retention schedules, preservation standards, security measures and levels of access are followed for both permanent and non-permanent records regardless of the physical format or location of such records.

Access to Public Records:

It is the responsibility of each individual agency to assure that they maintain compliance with the Virginia Freedom of Information Act (Va. Code § 2.2-3700, et. seq.) and provide appropriate and timely access to public records. Not all county records are maintained at the Records Center. Most current records are retained by the creating agency. Some others are either created electronically or converted to a digital format for retention by the agency. Therefore, any citizen desiring access to material that may be stored in the Records Center must contact the originating agency first in order to do so.

Historical and Genealogical Records:

While our jurisdiction includes public records initiated by the Board of Supervisors, committees, commissions, authorities and agencies from 1870 to the present, most such records are retained for only a short time. Persons engaged in historical or genealogical research should contact the Virginia Room, Fairfax City Regional Library for expert assistance.

General District Court Records:

The Records Center is the repository for many but not all misdemeanor case records from the Fairfax County General District Court. Cases are typically maintained at the Clerk’s Office for five years before being sent to the Records Center. Some case records are never sent to Archives and others may be recalled by the Court for various reasons. Since Archives does not have access to the full range of case indexes, we are often unable to make a positive determination as to the location of a given case.

In order to receive quick and accurate service customers must begin all case searches by contacting the Clerk of Court. If the case files are at Archives, they will provide you with the following information which is required to locate any records stored in our facility:

  • Case Number
  • Defendant’s Name
  • Accession Number
  • Box Number
  • Final Disposition Date
  • Charge

The Circuit Court and Juvenile & Domestic Relations Court both maintain their own records.

County Agency Inquiries:

County agencies with questions about record transfers, storage, disposition procedures, reformatting and other information should contact Archives directly.

Address:
     Archives & Records Center
     6800-A Industrial Road
     Springfield, VA 22151-4205
     Directions

Phone:
     VOICE:              703-658-3875
     FAX:                   703-642-2832
     TTY:                   703-324-8365

Hours of operation:

                8 a.m. to 4 p.m., Monday through Friday. 

Service requests presented after 3:30 p.m. may have to wait until the next business day.

Copy & retrieval fees - General District Court documents: 

Copies:
$.25 per page (single sided)                  
$.50 per page (double sided)

Certification: No Charge

A retrieval fee is charged for cases provided to the customer by fax, e-mail or U. S. Mail. The fee is $5 for the first 5 cases per order and $1 for each additional case.

Copy Fees - Other documents:

$0.10 per page for letter/legal size copies

$3.50 per page Oversize copies (11 x 17 & larger)

Copy Prices subject to change


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