Meeting Room Information

Rules

• The library's limited meeting room space is available whenever possible for the use of non-profit organizations and individuals for educational, cultural, and informational community meetings and programs. Library-sponsored programs receive first priority. The fact that a group is permitted to meet at the public library does not in any way constitute an endorsement of the group's policies or beliefs.
• The Library Board of Trustees is the final authority in granting or refusing permission for the use of the room.
• All meetings must be open to the public.
• No admission may be charged.
• No programs involving sales may be conducted unless sponsored by the library, the Library Board of Trustees, the Fairfax Library Foundation or a Friends group.
• Publicity promoting meetings and events must clearly identify the sponsoring group, time and place.
• Furniture may be rearranged, but should be returned to the original configuration. Tables and chairs are limited at some libraries.
• Library staff is not required to move meeting room equipment, furniture or personal property for groups.
• Light refreshments may be served. Groups are responsible for supplies and prompt cleanup.
• According to Fairfax County Procedural Memorandum No. 136 (Revised), the use of alcoholic beverages in county facilities is strictly prohibited except when and where specifically authorized by the County Executive.
• The library does not provide media equipment or computers for use in meeting rooms.
• Groups using the meeting rooms are responsible for maintaining order, for compensating the library for damages to the premises, equipment or furnishings that occur during their use, and for the safekeeping of any private property brought into the library.
• If a meeting is postponed or cancelled, groups must notify the library immediately.

Failure to comply with these rules may result in refusal of your meeting room use at the Fairfax County Public Library.