Charter for the Successful Children and Youth Policy Team


Adopted May 8, 2013

Vision

A community where all children and youth have the full and equitable opportunity to develop into happy, healthy, contributing adults.

Mandate

To ensure the needs and priorities of our community by guiding the planning and delivery of services for the children, youth, and families of Fairfax County.

In order to become confident individuals, effective contributors, successful learners and responsible citizens, all of Fairfax County’s children need to be:

  • safe
  • nurtured
  • healthy
  • achieving
  • active
  • included
  • respected
  • responsible

This can only be realized if the county, schools, community and families pull together to plan and deliver top-quality services, which overcome traditional boundaries. All segments of our community have a vital role to play in achieving all elements of this vision.

Structure

The team is comprised of a Core Team and individual Management and Implementation Teams (MITs) based on priority areas identified. The number of MITs can be reduced or expanded based on need; existing teams, committees or workgroups may serve as MITs (and should whenever appropriate). Sub-committees may be formed to work on specific tasks for the Core Team or MITs as necessary.

The MITs are accountable to the Core Team. The Core Team oversees and endorses the work of the MITs, all working collaboratively to identify and prioritize programs, strategies and services for children, youth and their families.

 

Core Team

Membership

The Core Team is comprised of representatives from Fairfax County agencies, Fairfax County Public Schools, community-based providers and stakeholders, and youth and family representatives.

FCPS Members:

  • Two Members of the FCPS School Board
  • Deputy Superintendent
  • Assistant Superintendents, Cluster
  • Assistant Superintendent, Facilities and Transportation Services
  • Assistant Superintendent, Instructional Services       
  • Assistant Superintendent, Special Services
  • Director, Intervention and Prevention Services

Fairfax County Government Members:

  • Two Members of the Board of Supervisors
  • Deputy County Executive (Human Services)
  • Executive Director, Fairfax-Falls Church Community Services Board
  • Director, Department of Family Services
  • Director, Department of Health
  • Director, Court Services, Juvenile and Domestic Relations District Court
  • Director, Department of Neighborhood and Community Services

Community Members:

  • Member, Human Services Council
  • Member, FCPS Minority Student Achievement Oversight Committee
  • Representative, Early Childhood Sector
  • Representative, Faith-Based Sector
  • Representative, Families
  • Representative, Health Care Sector
  • Representative, Non-Profit Sector
  • Representative, Philanthropy Sector

Community representation should span interest areas including, but not limited to, child welfare, mental health, prenatal through pre-kindergarten, juvenile justice, education and special needs. Members will not be expected to unreasonably dedicate resources for SCYPT functions (e.g., meeting participation, data gathering), although current resource limitations should not hinder or bind SCYPT recommendations.

Members representing agencies or organizations must be an Executive Director (or equivalent) or a senior level staff that is empowered to make decisions. No agency may have more than one member on the Core Team.

Community members must be willing to serve a three year term. Potential community members may be identified by the co-chairs, a nominating committee, or by other means as agreed upon by the team. Individuals or organizations may be nominated, or representative associations or membership organizations may be asked to identify members (e.g., Nonprofit Nova may be asked to identify a non-profit sector representative).

Responsibilities

Social, emotional, behavioral, physical, and academic development are all interrelated. To ensure successful children and youth, strong family-school-community-government partnerships are necessary. Areas for joint action can be readily identified by cross-referencing each sector’s goals for children and youth. The following are Core Team responsibilities:

  • Develop specific priorities and goals/targets for successful children and youth.
  • Develop a common vision, values and set of goals for the design and delivery of services for children, youth and families.
  • Charter Management and Implementation Teams to develop, implement, evaluate, and report on specific strategies in response to identified goals.
  • Oversee and endorse the work of the MITs to ensure work plans are moving towards achieving the common vision, to avoid duplication of service and be a common link for all plans.
  • Promote and enact policy and systems change to further progress towards identified goals.
  • Identify where County, FCPS, and community-developed goals for successful children and youth intersect.
  • Review available data to identify areas of need and to monitor progress toward goals.
  • Ensure all goals and measures, while targeted to the broadest population, are cognizant of disparate outcomes for subpopulations, and that strategies look to improve outcomes for all while concurrently diminishing disparities.
  • Share and disseminate information regarding service needs and priorities in our local communities.
  • Consult, plan and work in collaboration with our funding and community partners.
  • Make recommendations in a timely manner to the School Board, Board of Supervisors, and other appropriate funding and policy bodies regarding funding and policy based on information and priorities identified by the MITs.

Meetings

Meetings will be held four times per year, based on the school year calendar. Members are expected to attend each meeting. Substitutions or delegates should be used conservatively and given decision-making authority when used.

Co-Chairs

Three co-chairs, one from each of the three membership categories (schools, government, and community) will be identified, to serve one-year terms. The co-chairs’ responsibilities include:

  • Work with support staff to review agenda items and the agenda for each meeting;
  • Facilitate team meetings;
  • Identify specific decision points for the team and recommend SCYPT action;
  • Work with support staff to develop policy recommendations, reports, and other SCYPT materials; and
  • Recommend formation of committees and nominate or appoint members.

 

Management and Implementation Teams

Membership

Members of MITs must include representatives from Fairfax County agencies, Fairfax County Public Schools and community-based providers and stakeholders. Members shall represent organizations that provide services or are otherwise engaged with services related to the team goal.

Members shall include senior managers and program managers who have a role in determining resource allocation (e.g., could direct some funding, staff time, or other resources to efforts if necessary) and can engage in systemic planning efforts (i.e., are in a position, and have the ability, to recognize how their program area connects and interacts with others). Members should also include line staff and client/participant/advocate representatives. 

New members are welcome and should contact the MIT Chair for specific information.

Responsibilities

  • Develop a work plan with a common mission and set goals that are focused on the priority area of their MIT and help achieve the vision of the SCYPT. Strategies within the work plan are expected to fall within three categories:
    • Major policy or systems change: The team is expected to propose such solutions to the Core Team for further action.
    • Systems or program initiative requiring significant resources to implement: The team is expected to propose such solutions to the Core Team for consideration of resource allocation.
    • Policy, procedure, systems, or program initiative not requiring significant resources to implement: The team is expected to develop an action plan and implement the initiative, reporting back to the Core Team on performance.
  • Identify and address strengths, barriers and gaps related to the provision of services to children, youth, and families.
  • Enhance service integration and coordination amongst its members.
  • Be aware of and communicate work plans to other community committees.
  • Communicate with the Core Team regarding their work plans to avoid duplication.
  • Make recommendations and/or proposals for major policy, systems, funding changes, and/or resource allocations to the Core Team.
  • Carry out the work related to their MIT’s work plan.
  • Develop and track measures of process and outcome performance.

Meetings

To be determined by team leadership.

 

Decision Making Protocol

  • All individual MITs report back to the Core Team.
  • Sub-committees will report back to the MIT they are linked to.
  • Decisions will be made by consensus, where possible. If consensual agreement cannot be reached a member can request a vote; in which case the majority decision will be recorded.
  • A member who does not agree with the decision may ask that this be noted in the Minutes and the member organization is not required to participate in related decisions, activities, or advocacy.
  • Votes will be recorded in minutes of the meetings to ensure a written record or in case of a disagreement.
  • Plans and initiatives developed by the MITs must be submitted to the Core Team for endorsement.
  • Attendance by at least two-thirds of members of the Core Team plus one (1) constitutes a quorum. As MIT membership may fluctuate, each MIT is responsible for setting its quorum rules and reassessing them as membership changes.
  • The Core Team is the final decision making body.

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