Individual Archer Standards
Archer Standard Operating Procedures 2015-2016
Mission: The mission of the Fairfax County Deer Management Program is to reduce the deer population in selected Fairfax County and Regional Parks without confrontation or incidents with park patrons. Sustainability of deer harvests in developed areas will depend on mutual respect between landowners and hunters.
Method:To foster a high level of respect among park users and archers, Fairfax County sets high standards for archer skills and behavior. Archer groups participating in the Fairfax County Deer Management Program must demonstrate that they both enforce and maintain the following Standard Operating Procedures.
1. Archers must pass a criminal background check. Disqualifying
convictions include, but are not limited to, any type of child
exploitation violation, domestic violence, animal cruelty or any
2. Each member of a Group will harvest deer only in their assigned park(s) and will have on their person or inside their vehicle the following documents when in the park(s):
- Valid Virginia Hunting license
- Valid Virginia Big Game license
- Valid Virginia Archery License
- Archery Group ID & lanyardmust be worn on the outside of clothing by all archers while entering and exiting the park, during any scouting, set-up or take down activities and when tracking any wounded deer. It’s not necessary to wear the ID outside of clothing while in a stand.
- Archery Vehicle Parking Pass
- VDGIF Deer Population Reduction Program (DPOP) Tags
3. Archer’s unique ID number (first letter of last name followed by the last four numbers of the archer’s driver’s license) must be visible on all arrows, tree stands, and game/trail cameras.
4.Vehicle parking will be in designated parking areas. Parking passes will placed on the dashboard and clearly visible from the outside. It is suggested that the archer’s ID number be written on the parking pass.
5. Earn-A-Buck (EAB) is in effect per VDGIF Regulations. All deer taken in Fairfax County count for the EAB program. During a license year, it shall be unlawful to take a second antlered deer in Fairfax County prior to taking at least two antlerless deer in Fairfax County, and it shall be unlawful to take a third antlered deer in Fairfax County prior to taking at least three antlerless deer in Fairfax County.
6. After retrieving a deer:
- Archers must notch a deer tag (DPOP or Personal Tag) before moving the deer.
- Personal tags will be used for antlered bucks except distressed or diseased animals as approved for harvest by Sergeant Earit Powell. Antlered bucks can only be harvested from the first Saturday in October through the first Saturday in January.
- Deer must be moved from public view before field dressing. Gut piles are to be left in the woods away from the public and, preferably, covered with leaves.
- Archers must call “I Got Game” (1-866-GOT GAME or 1-866-468-4263) or go to the Internet (www.HuntFishVA.com) to check their deer and get a VDGIF confirmation number. Deer harvested in the parks are considered to be on private land. Archers must record the confirmation number on their tag. They may put more than one antlerless deer on a DPOP Tag when the deer are harvested on the same day.
- Archers must cover harvested deer completely while transporting.
7. Each archer will keep an accurate log of their participation to include:
- Cluster, Park and, as required by their group leader, sector
- Activity start and end times from vehicle departure until return to vehicle before leaving the park
- Number of deer observed from the start of your activity until the end
- Number of shots taken
- Number of arrows retrieved
- Number of deer shot
- Number of deer retrieved
- Sex & age (fawn, yearling, adult) of deer retrieved
- Disposition of each deer (archer, landowner, Hunters for the Hungry, private charity).
- A brief narrative describing any significant events or observations that influenced your behavior in the field or that might be interpreted as a violation of these rules.
- Enter log/harvest information within 24 hours of the end of each harvest attempt.
8. Archers will submit an Incident Report as soon as possible for:
- Non-retrieved deer
- Lost arrow
- Hunter injury
- Theft or damage of equipment
- Archer harassment or sabotage
9. Any change in, or update to, an Incident Report will be reported by email to the Group Leader who will forward the email to Sergeant Earit Powell or his designee.
10. Archers must report any question or violation of these Operating Procedures to their Group Leader.
11. Safety harnesses, attached by some means to the tree, are required and will be used from the time the archer leaves the ground until the archer returns to the ground. Screw in steps or similar devices that damage trees are not permitted. The use of “life ropes” is highly encouraged.
12. Harvest attempts will be accomplished from elevated tree stands. Hang on, climbers, tripods, and ladder stands are permitted. The desired minimum tree stand height over level terrain is 10 feet. Tree stands must not be located closer than 100 feet from a visible property line or closer than 50 feet from a park trail. While adjacent to off-limit County property, archers may place their stands up to the edge of the park boundary as long as they face the approved park. No shots are to be taken where the arrow or bolt will impact outside of the Park property line. Ground blinds may not be used in any park within the Fairfax County Archery Program.
13. While archers are on the ground, arrows and bolts will be quivered (not knocked on the bow string or in crossbows) for safety, all arrows or bolts taken into the harvest area must be accounted for before leaving the area.
14. Deer are the only animals to be harvested. Shots of twenty-yards, or less, are encouraged to increase the probability of quick kills. Archers must identify targets with 100% certainty. They may not take shots at moving deer. Shots must be limited to broadside and quartering away shots only – no head, neck, or rump shots. If a deer is wounded and not recovered, it will be reported immediately to the Group Leader and in the Incident Report option of the Activity Log.
15. Game/trail cameras are permitted. Filming/taping of harvesting activities is not permitted.
16. Every effort will be made to recover wounded deer. If a deer leaves the authorized park area and goes on private property, landowner permission to recover the deer will be obtained before recovering the deer. If a landowner refuses permission to recover a deer, the archer will call the FCPD Animal Control Officer or Conservation Police Officer and inform the Group Leader. Recovery permission is already granted for wounded deer that travel off of the park and onto other County property.
17. If an archer must remain in their assigned park after sunset to recover a deer, they must call the police non-emergency number 703-691-2131 and notify the dispatcher. The archer should also notify their Group Leader.
18. Establishing good public relations with park patrons is critical. Archers are not required to make contact with the public and are encouraged to remain unseen. In case of confrontation archers may provide park patron with their archer ID number and Sgt. Powell’s office number (703) 324-0280. They should then disengage, notify their Group Leader and report the incident in the Activity Log. If the archer feels their personal safety is threatened, they should call the Fairfax County Police at the non-emergency number 703-691-2131 or, if it is serious enough, 911. All media inquiries should be referred to Dr. Katherine Edwards 703-324-0224 or Sergeant Earit Powell. Archers should make sure that parking areas are clean of trash.
19. Individuals Violating the Law:
- If poachers are observed, archers should immediately call the police at 911. Signs of poaching should be reported by archers in the Incident Report section of the Activity Log.
- Attempted sabotage or interference of harvest activities should be reported through the police non-emergency number.
- A detailed description of everything observed to include GPS coordinates, compass bearings and license plate numbers should be recorded as quickly as possible to help police identify the individuals and vehicles involved. Archer should not confront any of these individuals. Cell phone videos of these instances are permitted and have proven to be invaluable.
20. Distressed or Diseased Animals – In the event a distressed or diseased animal needs to be put down, Sergeant Earit Powell or Animal Control must be called for permission to harvest the animal. Any antlers should be removed and provided to Sergeant Earit Powell. Deer harvested under these conditions should be reported on a DPOP tag.
21. Disciplinary Actions: Violations of program rules, regulations or guidelines, unsportsmanlike behavior and/or incidents that could discredit the Fairfax County Deer Management Program will be immediately reported to the Group Leader and Sergeant Earit Powell. Group Leaders will deal with each incident and determine what actions/restriction(s), if any, will be taken/imposed with regard to the individual(s) involved. These can range from temporary suspensions to termination from the Group. All decisions by the Group Leader and approved by Sergeant Earit Powell are final and may not be appealed. Actions taken by the Group Leader in the name of the Group may or may not be independent from actions taken by Fairfax County or the Virginia Department of Game and Inland Fisheries.
22. Acceptance: An archer’s acceptance of DPOP tags constitutes agreement to abide by all laws, regulations, procedures, and teachings set forth by the Commonwealth of Virginia, the County of Fairfax, and the Group Leader.