Allocation Policy Changes and Adoption Process

On November 17, 2008 Fairfax County Board of Supervisors (BOS) adopted the revised Field and Gym Allocation Policies. The revised policies became effective with the Spring 2009 seasons.

On August 3 2009, the Board of Supervisors adopted a Turf Field MOU policy (Policy for Allocating Field Time to Partner Organizations on Synthetic Turf Fields). The final policy was revised to improve for clarity over the original proposal.  

Over the summer of 2008, the Fairfax County Athletic Council solicited public comment on the policies, as well as a recommendation to implement a $20 per person per reason fee for youth non-county residents. As a part of the Fiscal Year 2010 budget, the BOS adopted a $30 non-county fee for youth and adults. (For copies of the proposals as submitted for public comment, please contact Athletic Services at That feedback, which informed changes reflected in the final proposals, has also been sent to the BOS as addenda to the proposed policies. The comments are presented in unabridged and condensed formats:

Public Comments

  • Written Comments (full-text) – These comments are copied directly from the written feedback we received.
  • Written Comments (categorized) – The same comments included above are broken out and sorted by topic.
  • Written Comments (pdf documents) – Four pdf documents were received, which made it difficult to copy text into the formats presented above. They are presented in their entirety here. The content from these letters is not included in the categorized comments section.
  • Public Meeting Notes – Many of the public comment periods evolved into discussions among the participants. Therefore, the notes, while categorized, are presented separately from the written comments. Participants were asked to also submit written comments to ensure their feedback was adequately captured.

Field and Gym Allocation Policies

The current policies, which govern the process for assigning fields and gyms to community athletic groups, can be found on the CRS Athletic Services Division website. The new policies will be effective with the Spring 2009 seasons.

Turf Field MOU Policy

This policy would govern the conditions under which CRS could be a signatory to Memoranda of Understanding (MOUs; also sometimes called Memoranda of Agreement) regarding the scheduling and use of synthetic turf fields in CRS’s scheduling inventory that are developed at least in part by funding provided by one or more community athletic organizations.


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