NVSWCD Board Meeting Minutes June 23, 2009


letterhead

BOARD OF DIRECTORS MEETING

Fairfax County Community Development Center (Herrity Building), Room 941
12055 Government Center Parkway, Fairfax, Virginia 22035
June 23, 2009

MINUTES

(As approved by the Board of Directors on July 28, 2009)

Mrs. Packard called the meeting to order at 9:45 a.m.   Those present were:

  • Jean Packard, Chairman, NVSWCD
  • John Peterson, Vice Chairman, NVSWCD
  • Johna Gagnon, Secretary, NVSWCD
  • George Lamb, Treasurer, NVSWCD
  • Adria Bordas, Director, NVSWCD
  • Bob Kohnke, Associate Director, NVSWCD; representative to the ESRC (10:40)
  • Jerry Peters, Associate Director, NVSWCD
  • Bob Jordan, Associate Director, NVSWCD
  • Jack Weyant, Director, Environment and Facilities Inspection Division, DPWES
  • Debbie Cross, Conservation District Coordinator, VA Department of Conservation and Recreation
  • Asad Rouhi, Urban Conservation Engineer, NVSWCD
  • Christin Jolicoeur, Watershed Specialist, NVSWCD
  • Nick Kokales, Administrative and Technical Assistant, NVSWCD
  • Diane Hoffman, District Administrator, NVSWCD

NRCS Cultural Resources Training.   An NRCS Cultural Resources training video, filmed at the Royal Lake rehabilitation site, was shown.  It demonstrated the methodology for various phases of cultural resource investigation.  Phase I, II and III investigations were conducted at Royal Lake and a Phase III data recovery will take place.  Chairman Sharon Bulova, NRCS State Conservationist John Brickner, and NVSWCD Director John Peterson were some of those who participated in the video. 

Approval of Minutes.  Mrs. Gagnon recommended approval of the minutes.  A motion (Peterson-Bordas) passed (5-0) to approve the minutes of the May 26, 2009 board meeting.   

Treasurer’s Report.  Mr. Lamb said he had reviewed the Treasurer’s Report and found everything in order.  A motion (Lamb-Peterson) passed (5-0) to accept and file for audit the Treasurer’s Report for May 2009.   

DCR 2010 District Operations Grant and 2010 Cost-Share Grant.  A motion (Peterson-Lamb) passed (5-0) to approve the DCR FY 2010 grant for District Operations and the DCR FY 2010 grant for the Cost-Share Program.

Supplemental Agreement to the Pohick Creek Watershed Work Plan.  A motion (Peterson-Gagnon) passed (5-0) to approve the Supplemental Watershed Plan Agreement (Supplement No. 5) to the original watershed plan for the rehabilitation of Pohick Creek Dam No. 2 (Lake Barton).   The agreement is between the sponsors – Fairfax County and NVSWCD – and NRCS.  On June 17, the District submitted comments on the Draft Supplemental Watershed Plan-Environmental Assessment, which included a general comment on the exceptionally well-done assessment and two specific comments suggesting minor additions for clarification.  The Fairfax County Board of Supervisors will approve the Agreement on July 13.  A signing ceremony is scheduled for August 3 at 9:00 a.m. in the Board of Supervisors Conference Room.  Mrs. Packard will sign for NVSWCD.  Arrival and refreshments begin at 8:30 a.m.

Kingstowne II Project - Escrow Agreement.  The board received a copy of a draft Escrow Agreement, which was prepared by the attorney for the Kingstowne Residential Owners Corporation (KROC).  The Agreement is between the District and KROC, agreeing that the District hold the Deed of Restrictive Covenants in escrow until all permits for the stream restoration project are issued and construction is scheduled to begin within thirty days.  Then the District will release the documents to The Nature Conservancy (TNC) for recording.  Unfortunately, the draft document has the roles of NVSWCD and TNC reversed.  When this error is fixed, the Agreement will be ready for approval.  A motion (Peterson-Lamb) passed (5-0) to approve the Escrow Agreement between KROC and NVSWCD, with the understanding that the correct roles will be assigned to NVSWCD and TNC in the final document and no other substantive changes will be made.  Authority to give final approval was delegated to the Chair.  If there are any significant changes, the document will be brought back to the board for approval.

Tree Commission.  Mrs. Hoffman reported that Tree Commission Chair Harry Glasgow presented the Tree Commission’s Annual Report to the Fairfax County Board of Supervisors Environment Committee on June 15.  It was well done and well received.

Engineering Standards Review Committee (ESRC).  Mr. Kohnke reported that at the June ESRC meeting, the Committee further reviewed VDOT’s secondary street acceptance requirements.  He also reported that the County sent a Letter to Industry to clarify the definition of expansive soil.  Fairfax County worked with Prince William County so that the same definition will be used by both counties. At the July 2 meeting, the ESRC will continue work on soils matters.  He noted that Mr. Schwartz actively participates and assists with the incorporation of the new soil survey into the County’s regulations and processes. 

Protecting Headwater Streams.  Mr. Lamb reported on the initiative by the Environmental Quality Advisory Council (EQAC) and the Planning Commission to explore a regulatory approach to protecting headwater streams.  This included working with staff to explore the issues involved with requiring buffers around headwater streams.  The study revealed significant difficulties would be encountered when trying to implement a regulatory approach.  He said that EQAC issued a statement saying it considers headwaters above existing Resource Protection Areas of exceptional importance, but recognizes the challenges to a regulatory approach.  EQAC does not want to abandon the idea and still supports efforts to protect headwater streams through buffer restoration, education and voluntary efforts. 

Director and Associate Director Orientation.  Mr. Lamb thanked Mrs. Cross for the excellent training she provided on June 2 for Mr. Jordan, Mr. Peters, Mrs.Gagnon and himself. 

Mrs. Rash.  Mr. Peterson said he planned to attend the funeral of Mrs. Rash, mother of former VASWCD President Ricky Rash.  He will extend the District’s condolences to the Rash family.

Watershed Friendly Garden Tour.   Several directors and commented on the excellent Watershed Friendly Garden Tour on June 14.  It featured fifteen sites in Fairfax County, which demonstrated a variety of ecologically-friendly sustainable management techniques.  Mr. Lamb commented that the landowners were very excited about their projects and pleased to provide tours.  The Board commended Mrs. Jolicoeur for a well-planned and excellent event.  The sites were conveniently grouped in several areas in the County.  Mrs. Gagnon said that in addition to the opportunity for many to learn by visiting the featured gardens, the sites also provide on-going good examples for the neighborhoods in which they are located.  Mr. Jordan said he visited the LID retrofit project at the Providence District office where members of the Fairfax Chapter of Master Naturalist led tours.

Bank Account Signatures.  Mrs. Gagnon asked if the signature cards for the District’s bank accounts needed to be updated.  Mrs. Hoffman said that it is done periodically and the required bank resolutions will be brought to the board for approval at a future meeting.

4-H  Fair.  Ms. Bordas announced the annual 4-H Fair will be held at Frying Pan Park August 1-2.  The hours on Saturday will be expanded to include entertainment in the evening.

Leadership Fairfax.  The board congratulated Mrs. Hoffman on her graduation in the Leadership Fairfax class of ’09.  She said the year-long study included a broad array of issues in Fairfax County, including economic, social, environmental, governmental, transportation, and legislative.  She said that Fairfax County government should be very proud of its excellent support and partnership with the non-profit community in the County. 

DPWES – Environment and Facilities Inspection Division (EFID).  Mr. Weyant, Director of EFID, announced that he has received his certification in Erosion and Sediment Control from DCR and has been designated as the County’s Erosion and Sediment Control Administrator. 

Department of Conservation and Recreation.  Mrs. Cross said that the longer, 30-minute version of the NRCS Cultural Resources Training Video for Southeastern Archeology is available upon request.  It was shown at the July 9 training in Montpelier.  Mrs. Cross will not be able to attend the NVSWCD July Board meeting and will ask DCR Stormwater Compliance Specialist Gary Switzer to attend.  Mr. Switzer also conducts the periodic reviews of Fairfax County’s Erosion and Sediment Control program, participates on the District’s judging team for the County’s Land Conservation Awards program, and is familiar with the HOT Lanes Project.     

Potomac Watershed Roundtable – July 10.  Mrs. Hoffman said the quarterly meeting of the Potomac Watershed Roundtable will be held at Stratford Hall on the Northern Neck.  The program will include an overview of agriculture on the Northern Neck and innovative LID practices planned for the Northern Neck Farm Museum, organic farming and sustainable agriculture at Stratford Hall, and Longwood University’s conservation initiatives at Hull Springs Farm that include a created wetland, a living shoreline, and plans to establish a wetland mitigation bank.  Also on the agenda is a discussion the issues and implementation challenges with Shellfish TMDLs and the Northern Neck Land Conservancy’s new decision-making tool, which uses GIS and indices to identify and prioritize lands for conservation.  She encouraged everyone to attend.

Green Breakfast.  Mrs. Packard will moderate the July 11 Green Breakfast, which will be held at Brion’s Grill in Fairfax.  Paul Gilbert, Executive Director of the Northern Virginia Regional Park Authority, will make a presentation on Reducing Your Carbon Footprint

USDA Natural Resources Conservation Service (NRCS).  Mr. Wilkinson said he and Jay Frankenfield, the Conservation Technician/Assistant at the Loudoun SWCD, will be at the District office next week to help Mr. Woode become familiar with the software, accessing NRCS GIS, reporting and other components of the recently installed computer system. 

Emerald Ash Borer.  Mr. Peters said Emerald Ash Borer infestations have been found recently in New York and Kentucky.  He said the USDA has a parasite it plans to release next year to start to combat the infestation.

Mrs. Packard adjourned the meeting at 10:55 a.m.  

Respectfully submitted, Diane Hoffman's signature
Diane Hoffman


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