FAIRFAX COUNTY
PARK AUTHORITY

PARK NEWS

FIND A PARK

FIND AN ACTIVITY

ADMINISTRATION

Online Services

Our Government

News and Events

Maps, Facts & Stats

State & Federal

Frying Pan Farm Park, Visitor Center


  • Frying Pan Farm Park Visitor Center
  • Frying Pan Farm Park Visitor Center
  • Frying Pan Farm Park Visitor Center
  • Frying Pan Farm Park Visitor Center
  • Frying Pan Farm Park Visitor Center
  • Frying Pan Farm Park Visitor Center
  • Frying Pan Farm Park Visitor Center
  • Frying Pan Farm Park Visitor Center
  • Frying Pan Farm Park Visitor Center
  • Frying Pan Farm Park Visitor Center
  • Frying Pan Farm Park Visitor Center
  • Frying Pan Farm Park Visitor Center

Farm Entrance/Mailing Address: 2709 West Ox Road • Herndon, Virginia 20171
Visitor Center Address:
 2739 West Ox Road • Herndon, Virginia 20171 • 703-437-9101

Create the perfect setting for everything from your child’s birthday party to an intimate wedding, the Visitor Center at Frying Pan Farm Park blends rural charm with modern amenities all at an affordable price. With a preserved and modernized 19th century dairy barn at its heart, the facility offers two beautiful, unique spaces to choose from: a large auditorium and a midsized classroom.

Auditorium

The Visitor Center Auditorium At 1,800 square feet this spacious and open room has a wonderful ambiance with exposed barn beams, new floors, stage space and 26 foot high ceiling. This very flexible space can be set up to accommodate 110 people at tables and chairs, 150 people in auditorium style seating or up to 200 for a cocktail party style gathering. Amenities include a 12’x12’ retractable projection screen, full sound system, free Wi-Fi and acoustic panels. Tables and chairs included in the rental fee.

 


Classroom

The Visitor Center Classroom Bright and conveniently located, the 600 square foot classroom is perfect for smaller gatherings. A short walk from the animals at Kidwell Farm and wagon rides this is an ideal space for children’s parties, meetings or catering setup for auditorium rentals. This room accommodates up to 40 people at tables and chairs and up to 50 in auditorium style seating. Amenities include free Wi-Fi, a serving counter, refrigerator, private restroom and separate entrance for guests. Tables and chairs included in the rental fee.


ExpandPrice and How to Book

Auditorium Rental Fee

  Mon - Thu Fri or Sun Sat
First Four (4) Hours Rental $190 $380 $480
Each Additional Hour $50 $95 $120

Sound System $50, Digital Projector $50

A refundable $300 security deposit is required.

Classroom Rental Fee

  All Days
First Two (2) Hours Rental $110
Each Additional Hour $55

Digital Projector $50

A refundable $75 security deposit is required

Call 703-437-9101 for availability. Room holds may be placed for 5 business days without payment, after that, payment is due in full.

ExpandHours of Operation

Operating hours for facility rentals are Monday - Saturday from 9 a.m. to midnight, and Sunday from noon to midnight..

Requests for early admission require a minimum of 14 days prior notice.

Office and Exhibit hours are Monday - Saturday from 9:30 a.m. to 4:30 p.m.; and Sunday from 11:30 to 4:30 p.m.

ExpandCancellation Policy

In case of emergencies, snow, or other unusual circumstances, the FCPA may close the park if it is deemed necessary to protect the parkland, facilities or the public. Every effort will be made to give reasonable notice of any such cancellation and all fees will be refunded in full.

If the RENTER cancels the rental agreement more than 60 calendar days prior to the rental date, all fees will be refunded minus a $25 processing fee; less than 60 calendar days prior to the scheduled date, the security deposit(s) and a $25 processing fee will be forfeited. If the renter fails to appear for a scheduled day, all rental fees will be forfeited.

ExpandFrequently Asked Questions
ExpandRules and Regulations

The Renter agrees to comply fully with all rules, regulations and policy statements established by the FCPA, and ordinances or laws of Fairfax County and the Commonwealth of Virginia in the execution of the agreement. Please see Park Rules for a complete listing.

RESPONSIBILITY: Renter must be for 21 years of age or older and accept responsibility for supervision throughout the period covered by this contract. Renter is financially responsible for any damages incurred during the rental.

The RENTER is responsible for:

  1. Removing trash bags at the end of the rental and placing them outside of the back door, removing all decorations. Trash bags are provided.
  2. Returning tables and chairs to their designated places upon completion of the rental. Returning painters tape used to hang decorations to front desk.
  3. Informing park staff that the facility is ready for inspection at the completion of the rental. Both the renter and park staff will be present at the inspection.
  4. Providing adequate supervision to maintain order at all times to prevent facility misuse or damage.
  5. Ensuring adjoining residential properties are not disturbed.

TIME LIMITS: Use of the facility is only for the times and dates listed on this contract. The facility will be opened exactly at the contracted time. All decorating, caterer delivery, setup breakdown and cleanup must occur within the RENTER'S contracted time. The bar must close and the band/DJ cease playing, at least one hour prior to the end of the contracted rental period. If the RENTER or his/her agents arrive prior to or do not vacate the premises within the contracted rental period, the RENTER will be penalized one-half the security deposit plus extra hour rate charges, for the first hour and fraction thereof he/she uses the facility and/or grounds beyond his/her contracted time. For violations over one hour, the entire security deposit will be forfeited.

ADDITIONAL HOURS AND/OR CHANGES IN SCHEDULE: Absolutely no changes in hours or use will be accepted without ten (10) days written notice, from the renter, accompanied by payment, if applicable. One-half the security deposit plus extra hour rates will be withheld if time limits on the contract are exceeded (See TIME LIMITS). The FCPA reserves the right to schedule more than one event on any given date and to designate the areas in which each Renter may conduct activities.

ALCOHOLIC BEVERAGES - ALCOHOLIC BEVERAGES ARE PROHIBITED ON PARK GROUNDS
HOWEVER, the renter may apply for Alcohol Beverage Use for their Visitor Center rental when access is limited to the renting party only, and not to under-age attendees. All alcoholic beverages must remain inside the facility at all times. In addition to the Alcohol Beverage Use Application and fee of $150, a Banquet License from Virginia ABC must be acquired if any of the following conditions apply: this is a public event, alcohol will be sold, there is a charge or admission fee during the event, or you purchase the alcohol from a distributor. Information on Banquet Licenses can be found at https://www.abc.virginia.gov/licenses/get-a-license/banquet. Serving alcohol without an ABC License (if needed) and an approved Alcohol Beverage Use Application, taking it outside or serving to minors will result in the loss of the security deposit. See FCPA Alcohol Beverage Use Application for additional details.

BUSINESS ACTIVITY LICENSE - Rentals conducting sales or collecting fees of any kind require a business activity license. For more information visit Park Use Permits or call 703-324-8516

SMOKING/OPEN FLAMES - No smoking is allowed in the Visitor Center. Smoking is prohibited within 50 feet of the front entrance. No candles or open flames are permitted inside of the facility. Sterno and flame sources of this type are permitted as long as they are used with the appropriate equipment (i.e. chaffing dishes, etc). Barbeque grills are permitted outside of the facility and must be a minimum of 15 feet away from the building. Fireworks are not permitted in the park.

INDEMNIFICATION: The renter hereby agrees to indemnify and hold harmless The Fairfax County Park Authority Board, the Board of Supervisors, Fairfax County, and their officers, agents, and all employees and volunteers, from any and all claims for bodily injury, and personal injury and/or property damage, including cost of investigation, all expenses of litigation, including reasonable attorney fees, and the cost of appeals arising out of any claims or suits which result from errors, omissions or negligent acts of the renter, his subcontractors and their agents and employees. Further, the renter agrees to assume liability for the any damages to the Park Authority property due to, or while in, the renter's care, custody and control.

INSURANCE: The renter agrees to the following insurance conditions as stipulated by Fairfax County: The renter hereby agrees to the terms and conditions set forth in this contract and further agrees that liability insurance is the renter's sole responsibility and the Fairfax County Park Authority shall not be responsible for any foregoing or any claims of losses that may result directly from services to be provided under this contract.

PARKING - All cars must be parked in designated parking areas only. Due to the popularity of Frying Pan Farm Park, parking is not guaranteed. Additional parking is located in the farm and equestrian parking lots until 5:00pm.

PROHIBITED ITEMS - Self-adhesive party runners, tape of any kind, 3-M hooks, thumb tacks fog machines, smoke machines, fireworks, sparklers, glitter, chewing gum, Silly Putty, Play-Doh, Silly String, food coloring/gel beads with perfume or color used in floral arrangements, non-water soluble art supplies or similar items inside or around the Visitor Center grounds. Blue tape will be provided upon request for hanging decorations. Using any of the prohibited items may result in partial/full loss of security deposit.

ExpandSite Map

Contact Fairfax County: Phone, Email or Twitter | Main Address: 12000 Government Center Parkway, Fairfax, VA 22035
Technical Questions: Web Administrator

ADA Accessibility | Website Accessibility
Awards | FOIA | Mobile | Using this Site | Web Disclaimer & Privacy Policy | Get Adobe Reader
Official site of the County of Fairfax, Virginia, © Copyright 2016

Website Feedback Website Feedback    Globe with various flags representing Web site language translations   Language Translations

Return to Graphic Version