The Renter agrees to comply fully with all rules, regulations and
policy statements established by the FCPA, and ordinances or laws
of Fairfax County and the Commonwealth of Virginia in the execution
of the agreement. Please see Park
Rules for a complete listing.
RESPONSIBILITY: Renter must be for 21 years of age or older
and accept responsibility for supervision throughout the period
covered by this contract. Renter is financially responsible for any
damages incurred during the rental.
The RENTER is responsible for:
Removing trash bags at the end of the rental and placing them
outside of the back door, removing all decorations. Trash bags
Returning tables and chairs to their designated places upon
completion of the rental. Returning painters tape used to hang
decorations to front desk.
Informing park staff that the facility is ready for inspection at
the completion of the rental. Both the renter and park staff will
be present at the inspection.
Providing adequate supervision to maintain order at all times to
prevent facility misuse or damage.
Ensuring adjoining residential properties are not disturbed.
TIME LIMITS: Use of the facility is only for the times and
dates listed on this contract. The facility will be opened exactly
at the contracted time. All decorating, caterer delivery, setup
breakdown and cleanup must occur within the RENTER'S contracted
time. The bar must close and the band/DJ cease playing, at
least one hour prior to the end of the contracted rental period. If
the RENTER or his/her agents arrive prior to or do not vacate the
premises within the contracted rental period, the RENTER will be
penalized one-half the security deposit plus extra hour rate
charges, for the first hour and fraction thereof he/she uses the
facility and/or grounds beyond his/her contracted time. For
violations over one hour, the entire security deposit will be
ADDITIONAL HOURS AND/OR CHANGES IN SCHEDULE: Absolutely no
changes in hours or use will be accepted without ten
(10) days written notice, from the renter, accompanied by
payment, if applicable. One-half the security deposit plus
extra hour rates will be withheld if time limits on the contract
are exceeded (See TIME LIMITS). The FCPA reserves the right
to schedule more than one event on any given date and to designate
the areas in which each Renter may conduct activities.
ALCOHOLIC BEVERAGES - ALCOHOLIC BEVERAGES ARE PROHIBITED ON
HOWEVER, the renter may apply for Alcohol Beverage Use for their
Visitor Center rental when access is limited to the renting party
only, and not to under-age attendees. All alcoholic beverages must
remain inside the facility at all times. In addition to the Alcohol
Beverage Use Application and fee of $150, a Banquet License from
Virginia ABC must be acquired if any of the following conditions
apply: this is a public event, alcohol will be sold, there is a
charge or admission fee during the event, or you purchase the
alcohol from a distributor. Information on Banquet Licenses can be
found at https://www.abc.virginia.gov/licenses/get-a-license/banquet.
Serving alcohol without an ABC License (if needed) and an approved
Alcohol Beverage Use Application, taking it outside or serving to
minors will result in the loss of the security deposit. See FCPA
Alcohol Beverage Use Application for additional details.
BUSINESS ACTIVITY LICENSE - Rentals conducting sales or
collecting fees of any kind require a business activity license.
For more information visit Park Use Permits or
SMOKING/OPEN FLAMES - No smoking is allowed in the Visitor
Center. Smoking is prohibited within 50 feet of the front entrance.
No candles or open flames are permitted inside of the facility.
Sterno and flame sources of this type are permitted as long as they
are used with the appropriate equipment (i.e. chaffing dishes,
etc). Barbeque grills are permitted outside of the facility and
must be a minimum of 15 feet away from the building. Fireworks are
not permitted in the park.
INDEMNIFICATION: The renter hereby agrees to indemnify and
hold harmless The Fairfax County Park Authority Board, the Board of
Supervisors, Fairfax County, and their officers, agents, and all
employees and volunteers, from any and all claims for bodily
injury, and personal injury and/or property damage, including cost
of investigation, all expenses of litigation, including reasonable
attorney fees, and the cost of appeals arising out of any claims or
suits which result from errors, omissions or negligent acts of the
renter, his subcontractors and their agents and employees. Further,
the renter agrees to assume liability for the any damages to the
Park Authority property due to, or while in, the renter's care,
custody and control.
INSURANCE: The renter agrees to the following insurance
conditions as stipulated by Fairfax County: The renter hereby
agrees to the terms and conditions set forth in this contract and
further agrees that liability insurance is the renter's sole
responsibility and the Fairfax County Park Authority shall not be
responsible for any foregoing or any claims of losses that may
result directly from services to be provided under this contract.
PARKING - All cars must be parked in designated parking
areas only. Due to the popularity of Frying Pan Farm Park, parking
is not guaranteed. Additional parking is located in the farm and
equestrian parking lots until 5:00pm.
PROHIBITED ITEMS - Self-adhesive party runners, tape of any
kind, 3-M hooks, thumb tacks fog machines, smoke machines,
fireworks, sparklers, glitter, chewing gum, Silly Putty, Play-Doh,
Silly String, food coloring/gel beads with perfume or color used in
floral arrangements, non-water soluble art supplies or similar
items inside or around the Visitor Center grounds. Blue tape will
be provided upon request for hanging decorations. Using any of the
prohibited items may result in partial/full loss of security