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Park Authority Mobile Food Vending


Fairfax County Park Authority is offering a new and exciting service for park visitors. Mobile food vendors now have an opportunity to provide food services to customers in selected parks.  Authorized mobile food vendors will contribute to the park environment by offering specialty food items, premium customer service, and affordable menu selections.

A mobile food vendor is defined as a "licensed, motorized mobile food unit which is temporarily located on a Fairfax County Park Authority designated vending pad where food items are sold to the general public."  Mobile food vendors are permitted on approved Fairfax County Park Authority property provided certain standards are met and appropriate permits are obtained. 

Who is Eligible?

Fairfax County Park Authority is interested in vendors that can provide quality representation of the county’s cultural diversity with unique and specialty food items. Interested vendors must have a self-contained truck with the ability to provide mobile food vending services.  Mobile food carts or any other vending alternatives are not permitted.  Vendors must provide all required documentation listed in the ‘How to Apply’ section prior to obtaining a permit from Fairfax County Park Authority.

When is Vending Permitted?

Permit Holders may set their own flexible working schedule for each individual park, but may not be in the park before park opening (dawn), or after closure.  Fairfax County Park Authority expects vendors to provide consistent and frequent service.  It is not required for a permit holder to be at the park every day or to stay for any designated amount of time.  Mobile vending trucks and all associated equipment must be removed from the park at the end of each day.  Equipment is not permitted in the park overnight at any time.

How to Apply/Selection Process

Mobile food vending application packages will be accepted from November 1 - December 1 for the 2014 calendar year.

Vendors will be selected based on: complete application package, visual appearance of the food truck, proposed operating plan, variety of menu items that appeal to park customers, and other criteria.  A higher priority will be assigned to applications that propose frequent and consistent services and hours of operation.

Applications received after the closing date will be reviewed on a first come, first served basis to fill any remaining vending pad locations. Please follow the simple steps below to get started with your application.

STEP 1: Gather all required documents

All mobile food vendors must obtain licensing from other agencies prior to applying for a Park Authority permit. Links to the appropriate documents are listed below:

STEP 2: Complete Mobile Food Vending Application

STEP 3: Submit all documents and payments*

A $150 application fee is due for each park requested.  Payment and application package can be submitted by fax: 703-631-2004 or by mail:
Park Services Division - Mobile Food Vending
12055 Government Center Parkway, Suite 927
Fairfax, VA 22035

*If selected, vendor is responsible for monthly payments to the Park Authority. The greater of $150 or 15% of the gross revenue for the prior month is due on the 15th of each month.  Monthly Submittal Form

STEP 4: If selected, provide vendor licenses within 2 weeks

If selected, you will have two weeks to obtain and provide copies of solicitor licenses from the Fairfax County Regulation and Licensing Branch. Selected vendors will be provided with information on how to obtain the licenses and documentation which must be provided when applying for a solicitor license.

STEP 5: If selected, provide insurance certificate within 2 weeks

A valid certificate of insurance for a one million dollar Commercial General Liability policy listing Fairfax County Board of Supervisors, and Fairfax County Park Authority, its officers, employees and volunteers, as additional insured.  Confirm that the wording on the insurance certificate matches the bolded statement exactly.

STEP 6: Properly display all permits

Selected vendors will be issued a visual permit by the Park Authority to be displayed on the mobile food truck at all times.  The visual permit will list contact information for the Park Authority, and the park name(s) and vendor pad location where the vendor is approved to operate.

 

 

Where are the Vending Locations?

There are currently 10 parks with designated mobile vending parking pads.  Only one vendor will be assigned per vending pad.  Vending pads vary by site and can be either designated parking spaces, or areas within the park that have been chosen for safety and convenience for customers and vendors.  Please see the map of mobile vending parks to view a picture of the vending pad(s) at each park.

At its discretion, the Park Authority can, at any time, add additional vending pads and permit vendors to any park locations, select additional parks to offer mobile food vending or terminate any vending location.

Location

Vending Pad
Locations

Availability

Arrowbrook Park
2351 Field Point Rd.
Herndon, VA 20170

Arrowbrook Park Vending Location

Pad #1-Current Vendor:
La Clicinita
Contract Expiration:  12/31/14

Baron Cameron Park
11300 Baron Cameron Ave.
Reston, VA 20190

Baron Cameron Park Vending Location

Pad #1-Current Vendor:
The Bratwurst King
Contract Expiration: 12/31/14

Pad #2-Current Vendor:
FrozenYo
Contract Expiration: 12/31/14

Braddock Park
13451 Braddock Rd.
Clifton, VA 20124

Braddock Park Vending Location

Pad #1-Current Vendor:
Tastee T's
Contract Expiration: 12/31/14

E. C. Lawrence Park
5040 Walney Rd.
Chantilly, VA 20151

E.C. Lawrence Park Vending Location

Pad #1-Current Vendor:
Mr. Taco
Contract Expiration:  12/31/14

Lake Fairfax Park
1400 Lake Fairfax Dr.
Reston, VA 20190

Lake Fairfax Park Vending Location

Pad #1-Current Vendors:
Chef on Wheels / Sloppy Mama's
Contract Expiration: 12/31/14

Mason District Park
6621 Columbia Pike
Annandale, VA 22003

Mason District Park Vending Location

Pad #1-Current Vendors:
La Cochabanbina/Blue Sky
Contract Expiration:  12/31/14

Nottoway Park
9610 Courthouse Rd.
Vienna, VA 22181

Nottoway Park Vending Location

Pad #1-Current Vendor:
Sabrosita
Contract Expiration:  12/31/14

Oak Marr Park
3200 Jermantown Rd.
Oakton, VA 22124

Oak Marr Park Vending Location

Pad #1-Current Vendor:
Ada’s Kitchen on Wheels
Contract Expiration:  12/31/14

Pine Ridge Park
3401 Woodburn Rd.
Annandale, VA 22003

Pine Ridge Park Vending Location

Pad #1-Current Vendors:
Tacos El Torito / La Fortaleza
Contract Expiration:  12/31/14

Wakefield Park
8100 Braddock Rd.
Annandale, VA 22003

Wakefield Park Vending Location

Pad #1-Current Vendor:
La Cochalita
Contract Expiration:  12/31/14

Frequently Asked Questions

All mobile vending permits expire on December 31st of the year issued.

Each park requires a separate application and $150 non-refundable minimum deposit fee.  Once approved, the vendor is then responsible for providing the Park Authority with a monthly statement of gross revenue from park sales and paying $150 or 15% of the monthly revenue, whichever is greater.  The monthly submittal form can be found on the website along with a SAMPLE for reference.

A copy of a current insurance certificate is required by the FCPA within two weeks of notice of application approval.  This certificate should identify Commercial General Liability insurance coverage to protect the participants. The Fairfax Board of Supervisors, Fairfax County Park Authority and its officers, employees and volunteers shall be named as “additional insured” on the policy, and it shall be stated on the insurance certificate.

Each approved vendor will be issued a visual permit by the Park Authority to be displayed on the mobile food truck at all times.  The visual permit will list contact information for the Park Authority and the park name and vendor pad location where the vendor is approved.

Requests for amplified sound should be submitted with the application package.  Requests will be considered on a case-by-case basis and the Park Authority reserves the right to terminate amplified sound at any time.

Vendors will not have access to any utilities such as water or electricity.  A self-contained mobile food truck must be able to operate as a stand-alone vending operation.

Advertising signage for mobile food sales is not permitted in the parks other than the signage that is attached to the mobile vending unit.  Signage on the unit must be printed and legible, and must include the company’s name.

Vendors must provide trash and recycling receptacles and pick-up all trash within 30 feet of the vending pad.  All trash and any other waste including grease and grey water must be removed from the park before leaving each day.  Vendors may use dumpsters in the park to dispose of trash if available. 

Vendors may not sell or advertise alcohol, tobacco products, lottery products, gum, sunflower seeds, or individually wrapped candies.  Alcohol is NOT permitted on park property at any time.

If someone is parked on an assigned vendors parking pad, the vendor may politely inform the unauthorized party that the space is reserved.  If the vendor does not feel comfortable approaching the unauthorized party, the vendor should contact the police non-emergency phone number listed on the permit.

If other vendors appear on site, begin selling items and do not have a Fairfax County Park Authority permit, please call the police non-emergency phone number that is listed on your permit.

Vendors cannot assume exclusive use of any park for mobile vending services.  The Park Authority may, at any time, add additional vending pads to parks in order to meet the demand of park users.  In addition, the Park Authority manages events at various parks throughout the year and may schedule multiple vendors to sell food and/or merchandise.  Private groups reserving areas of the park may contract with their own mobile vending service or caterers for their event and are under no obligation to give permitted vendors within that park notification.  Permitted mobile food vendors are not allowed to approach groups participating in reserved events.

Fairfax County Park Authority expects vendors to provide consistent and frequent service and all payments to be made on time.  Vendor’s staff shall maintain the highest level of customer service and cleanliness relating to a family-oriented atmosphere for the public.  The Fairfax County Park Authority reserves the right to cancel a permit for non-payment, if the vendor’s use conflicts with other park users or activities, if the vendor exceeds the scope for which the permit was issued, if the vendor does not comply with all Park Authority rules, policies and regulations, or for any other due cause.

Vendors can cancel their permit at any time.  In order to remain in good standing, the Fairfax County Park Authority requires a minimum of 30-days’ notice of cancelation.  Refunds will not be issued for any reason.  The vendor remains responsible for all payments prior to the cancelation notification.  Along with the notice of cancelation, vendors are required to return their permit to the Park Authority.

Vendors may not be in the park before park opening (dawn), or after closure.  All facilities without athletic field lights close at dusk.  Closing schedules for lighted athletic field facilities’ vary seasonally.  During the winter season December 1 – February 28, lights are turned off at 9 p.m.  All other times, the lights are turned off between 10 p.m.-11 p.m.  Dunn Loring Park is the only vendor location that does not have any lighted facilities and closes at dusk each day.


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