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Fairfax County Park Authority - Trips and Tours Policies and Procedures


Day Trips & Tours
For departure and return schedules, weather related information and/or schedule changes, call the Tours Hotline at 703-324-8687 (324-TOUR) for recorded information. Email tours@fairfaxcounty.gov and automatically receive a list of upcoming tours. If you would like to receive the Day Trips and Tours supplemental brochure please contact the Tours Program Coordinator at 703-324-5611 and leave your name and address.

Transportation: Transportation for tours is by chartered motor coach equipped with reclining seats and restroom, motor coach with reclining seats or large van, depending on the type of tour. Please arrive at your departure location 15 minutes before the scheduled departure time a location and do not wait for the bus inside businesses or nearby establishments. Call 703-222-4664 for tour reservations.

Bus Seating: We do not have reserved seating on trips. Participants may select seats on a first-come first-served basis. Usually on a motor coach the two seats adjacent to the driver are reserved for the trip escort and a tour guide (if needed). Generally a few bus seats are left available for interpreters when needed, in the rare case of a defective seat or for persons who may experience motion sickness. The trip escort will try to accommodate requests for special seating when possible.

Age Parameters: All minors must be accompanied by an adult 18 years of age or older. Only children five and older may travel by motor coach.

Alcohol: No kegs, opened cans or glass containers are allowed on the bus. No large coolers are allowed unless the cooler can be positioned on the back seat so that it does not take away a seat from any passenger. Damage or spillage from a cooler can stain coach seat upholstery and comprise the cleanliness and appearance of the bus.

Registration: Use the registration form at the back of Parktakes. Tour reservations may be made by Internet, mail, fax, in person or by telephone with a MasterCard or Visa, and are accepted on a first-come, first-served basis until the trip is filled.

Discounts: Early registration discounts apply only to tours first advertised in this issue of Parktakes. The senior discount fees do not apply to tours. The class scholarship policies also do not apply to tours.

Persons with Disabilities: Persons with disabilities requiring ADA accommodations must call 703-324-8563 at least 10 business days in advance of the scheduled activity. TTY 703-803-3354.

Cancelations: The FCPA reserves the right to cancel a trip due to low enrollment and/or other circumstances. If a trip is canceled, all registrants will be notified, and all fees will be refunded to your Parknet member account. Trips will not be canceled due to inclement weather unless you are notified by phone. Call 703-324-TOUR (8687) for emergency weather instructions.

Refund Policy: For day trips, refunds, credits or transfer will be allowed up to 14 days prior to the trip date. Cancelation/refund requests received 13 or fewer days prior to the trip date will not be granted because of deadlines from the bus company and destination vendors. For trips requiring deposits, the deposit is nonrefundable. You can, however, substitute another person in your place.

The FCPA retains the right to decline, accept or retain any person as a member of a trip when such action is deemed to be in the best interest of the health, safety or general welfare of the tour group or the individual concerned.

Schedule times are approximate. Reasonable substitutions for some items included in the printed trip description may be necessary in certain cases. Refunds are not given for delays or changes in the itinerary due to weather, traffic, security delays, crowds, mechanical breakdown, or other factors beyond the FCPA’s control. FCPA is not liable for cost of tickets, meals or expenses due to schedule changes.

Confirmation and Itinerary: The week before a trip, you will receive an itinerary in the mail for most trips.


Contact Fairfax County: Phone, Email or Twitter | Main Address: 12000 Government Center Parkway, Fairfax, VA 22035
Technical Questions: Web Administrator

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