Athletic Services Application Fee Policy

I. Purpose

To establish policies and procedures which govern the implementation of the Athletic Services Application Fee. This policy is developed in conjunction with the existing Field Allocation Policy and Gym Allocation Policy.

II. Use Types, Charges, and Occurrences

The application fee will be assessed to applicants for facility space according to the type of application. The five types of application for facility space are:

Use Type	Charge	Occurrence	Payment Due
A. Athletic League / Organization – Participant Registration	$5.50 per participant per team	Per league season	At time of roster submission; no later than two weeks after league games begin
B. Athletic League / Organization – Team Registration	Per team fee – determined by the Allocation Calculation Factor	Per league season	At time of roster submission; no later than two weeks after league games begin
C. Group of Individuals	$5.50 per participant	Per CRS scheduling season	At time of notification of facility availability; with submission of rosters
D. Tournament	$15 per team	Per tournament	Two days prior to tournament date; with submission of tournament schedule
E. One-time use	$50 per assigned facility	Per application	At time of notification of facility availability

A. Athletic League/Organization – Participant Registration

1. Definition: A local youth or adult athletic group that maintains an organizational structure governing the management of the group. The group registers participants, schedules games, and has sufficient membership to schedule competitive play.
2. Charge: $5.50 per participant per team; billed to the athletic league/organization. A 50% discount will be given for athletic leagues/organizations or divisions within an athletic league/organization in which at least 75% of the participants are age 60 or older.
   
3. Occurrence: This fee is assessed for each participant utilizing Fairfax County facilities each league season. An athletic league must conclude its operations within 16 weeks of league beginning (including practices, games, and tournaments/playoffs). Additional time beyond 16 weeks will be assessed an additional charge of $5.50 per participant.
4. Payment Due: At time of roster submission; no later than 2 weeks after league games begin.

B. Athletic League/Organization – Team Registration

1. Definition: A local youth or adult athletic group that maintains an organizational structure governing the management of the group. The group registers teams, schedules games, and has sufficient membership to schedule competitive play.
2. Charge: Team fee billed to the athletic league/organization. The team fee is calculated at $5.50 times the Allocation Calculation Factor as defined in the Field Allocation Policy and Gym Allocation Policy. A 50% discount will be given for athletic leagues/organizations or divisions within an athletic league/organization in which at least 75% of the participants are age 60 or older.
3. Occurrence: This fee is assessed for each team utilizing Fairfax County facilities each league season. An athletic league must conclude its operations within 16 weeks of league beginning (including practices, games, and tournaments/playoffs). Additional time beyond 16 weeks will be assessed an additional charge per team.
4. Payment Due: At time of roster submission; no later than 2 weeks after league games begin.

C. Group of Individuals

1. Definition: Individuals who informally have joined together to play or participate in a sport or activity, who are not associated with an organization, and who do not meet the requirements of an athletic league/organization. This use type occurs two or more times during a CRS scheduling season.
2. Charge: $5.50 per participant; billed to the applicant. A 50% discount will be given for groups of individuals in which at least 75% of the participants are age 60 or older.
3. Occurrence: This fee is assessed for each participant utilizing Fairfax County facilities per CRS scheduling season. This type of use is limited by scheduling seasons as outlined in the gym and field allocation policies. Additional time in subsequent scheduling seasons will be assessed an additional charge of $5.50 per participant.
   
4. Payment Due: At time of notification of facility availability; prior to issuance of facility use permit.

D. Tournament

1. Definition: Competitive play that requires additional facility space beyond an organization’s allocation and/or is not part of the regular playing season.
2. Charge: $15 per team; billed to the applicant. A 50% discount will be given for tournaments in which at least 75% of the participants are age 60 or older.
3. Occurrence: This fee is assessed for each team utilizing Fairfax County facilities registered in the tournament.
4. Payment Due: Two days prior to tournament date; with submission of tournament schedule. Previously submitted tournament deposit may be applied towards this payment.

E. One-time use

1. Definition: Individuals who informally have joined together to play or participate in a sport or activity. This use type occurs only once during a CRS scheduling season.
2. Charge: $50 per facility assigned; billed to the applicant. A 50% discount will be given for groups in which at least 75% of the participants are age 60 or older.
3. Occurrence: This fee is assessed for each application received.
4. Payment Due: At time of notification of facility availability; prior to issuance of facility use permit.

III. Non-Compliance

Failure to comply with the Athletic Services Application Fee Policy as stated above will result in the denial or termination of facility space as outlined in the Field Allocation Policy and the Gym Allocation Policy.