Medical Needs Registry

Medical Needs Logo Medical Needs Registry

The Medical Needs Registry contains the names and addresses of individuals with medical needs. The medical needs registry is an emergency preparedness tool and will be used by Fairfax County officials for communicating with people with medical needs, pre-event emergency planning, and for evacuating and sheltering during actual emergencies. There is no guarantee that services will be provided, nor does registration guarantee that services will be received on a preferential basis.

The registry may be used for any emergency requiring evacuation, such as flooding, hurricanes or hazardous material spills, and gas leaks. This information will be available to emergency planners and will facilitate the County's planning, response and recovery efforts. Even though you are on this registry, you should call 9-1-1 in the event of a life-threatening situation.

During a major crisis or emergency, Fairfax County uses the award winning Community Emergency Alert Network (CEAN) to deliver important emergency alerts, notifications and updates. Fairfax County Government offers the Medical Needs Registry and the CEAN as a public service. The Registry and CEAN will be used in conjunction with other public notification methods, such as cable Channel 16, the Fairfax County Government Web site, the Fairfax County Government Emergency Information Line (703-817-7771, TTY 711) and area media.

Registration is voluntary and all information collected will be kept private and confidential and securely stored.


Only individuals with medical needs and their caregivers will be admitted to medical shelters. Residents of assisted living facilities or nursing homes do not qualify. If you are not sure whether or not you meet these requirements you are encouraged to register. Do not wait until an evacuation begins to request being added to the registry.


To register with Fairfax County, please proceed to the Medical Needs Registry Form. Complete all sections of this application. If more than one person in your household needs assistance during evacuations, each person must complete a separate application. By submitting your information, you authorize Fairfax County and its agencies to use this information in accordance with the Medical Needs Registry Privacy Policy.

You will be contacted by or on behalf of the Special Needs Coordinator in the Office of Emergency Management after you complete the application. You will be contacted on an annual basis to re-certify your need for this program. You do not need to complete an application every year. Also, you are encouraged to update your information if it changes.

Printable version of the registry form along with the instructions, FAQs and help information are available to download in PDF format, if you are unable to fill the form online or would prefer to print the form and mail it in. If you have questions, need further information or would like to update existing information, please call (703)324-9000, TTY (703)324-9001.

Medical Shelter Information

Shelters should only be considered as a last resort. If you need to evacuate, you should first seek shelter with relatives, friends or community organizations. Medical shelters do not offer the same level of care or equipment available at health care facilities. Only basic care and assistance will be available. Medical staff, cots, and food are expected to be provided but may be limited due to the type and extent of the emergency.

A caregiver should accompany you and remain with you during your stay in the shelter. The person, who assists in meeting the individual’s needs at home, should be prepared to meet the same needs in the medical shelter.

You should bring a disaster kit that includes bedding, medications and personal supplies, special dietary food, water, and medical equipment.

Plan ahead to be able to bring:

  1. Medications and medical supplies, enough for 3 days.
  2. Special dietary foods, enough for 3 days
  3. Medical equipment such as wheelchairs, canes, walkers.
  4. One caregiver. The caregiver is the only person who will be permitted to stay at the shelter with you.
  5. An adequate supply of items you use every day.
  6. Food, bowls, cat litter and pan, plastic bags, can opener and toys for household pets/service animals. Service animals can stay with you in the medical shelter. Pets will be provided shelter elsewhere.

Planning before an emergency and before going to a medical shelter is necessary:

  • Make arrangements, if you are oxygen dependent, with your durable medical equipment company to assure extra canisters or refills as needed.
  • Make arrangements with your home health agency to continue your services while you are in the shelter.

You are responsible for costs or charges associated with hospitals or other medical facility care or medical transportation. Assistance will only be provided for the duration of the emergency and you are responsible to make alternate arrangements if you are unable to return home following the emergency.

Please proceed to the Medical Needs Registry Form.

Contact Fairfax County: Phone, Email or Twitter | Main Address: 12000 Government Center Parkway, Fairfax, VA 22035
Technical Questions: Web Administrator

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