Community Room


Community Room at West Springfield Government CenterThe West Springfield Government Center offers residents and not-for-profit community groups in Fairfax County the opportunity to reserve (for free) meeting space in the Community Room. This room can hold up to 60 people and contains one podium, a projection screen, a white board, and a television equipped with cable and a VCR. Authorized uses of this room include meetings, conferences, seminars, lectures, civil ceremonies, and debates (it is not available for parties, showers, etc.).

All organizations wishing to reserve the Community Room must complete an application, available at the link below, and e-mail, fax, or send via U.S. Mail to Supervisor Herrity's Office. It is recommended that you first call the office to determine if your desired date/time is available. Once you have sent in your completed form, please call and confirm your reservation at 703-451-8873 or e-mail the office at Springfield@fairfaxcounty.gov.

Please note the following:

  • The room is scheduled on a first come first served basis.

  • The Community Room can  only be booked one month prior to a meeting and cannot be used on a regular basis.

  • Groups will be limited to one (1) regular use per month. Additional occasional needs may be met on a space-available basis.

  • Official governmental use of the Community Room may supercede a reservation made by an organization. We apologize for any inconvenience. Every effort will be made to give as much notice as possible if this occurs.

If you have any further questions or concerns about reserving the Community Room, please contact Supervisor Herrity's office at 703-451-8873. 


Rules for use of Community Room

  • Alcoholic beverages are strictly prohibited.

  • No food or drink is permitted except for bottled water.

  • Candles are strictly prohibited.

  • Phones in Supervisor Herrity's office and the Police office space are for emergency use only. The Supervisor's staff and the police front desk will not take and relay phone messages for individuals or groups in the community room.

  • No signs, decorations, or other materials may be affixed to any building surface or furniture, other than with Scotch Tape.

  • Groups must ensure that the Community Room is left clean, neat and orderly. All trash must be deposited in proper containers. Tables and chairs must be put back in original storage areas.

  • Any damage to the Community Room will be reported to the Supervisor's office, and the group may be held responsible. Damage includes but is not limited to carpet stains, broken chairs, tables or equipment, and marks on the walls.

  • Groups must be mindful of the effects of noise on other surrounding offices.

  • Groups must bring any supplies needed for use. No additional tables or chairs are available, and neither the Supervisor's office nor the Police Department can provide equipment or copying services.

  • Private property brought into the Community Room is the sole responsibility of the owner.

  • The hallway and lobby outside the community room may not be used for breakout sessions, waiting areas, greeting tables, or other types of meetings. It must be kept clear at all times.

  • The group must ensure that all rules are relayed to all participants, including directions to the building.

Violation of these rules jeopardizes future scheduling by the organization.

Community Room Reservation Form (pdf)

Please mail/fax/e-mail your completed form to:

Community Room Use Coordinator
Office of Supervisor Pat Herrity
West Springfield Government Center
6140 Rolling Road
Springfield, VA 22152
Fax: 703-451-3047
Springfield@fairfaxcounty.gov


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