***THE COMMUNITY ROOM WILL BE UNAVAILABLE FROM SEPTEMBER 26 -
NOVEMBER 4, 2014 AS IT WILL BE USED BY THE OFFICE OF ELECTIONS FOR
IN-PERSON ABSENTEE VOTING.***
The West Springfield Government Center offers residents and not-for-profit community groups in Fairfax County the opportunity to reserve (for free) meeting space in the Community Room. This room can hold up to 60 people and contains one podium, a projection screen, a white board, and a television equipped with cable and a VCR. Authorized uses of this room include meetings, conferences, seminars, lectures, civil ceremonies, and debates (it is not available for parties, showers, etc.).
All organizations wishing to reserve the Community Room must complete an
application, available at the link below, and e-mail or fax it
to Supervisor Herrity's Office. It is recommended that you first
call the office to determine if your desired date/time is available.
Once you have sent in your completed form, please call and confirm your
reservation at 703-451-8873 or e-mail the office at
Please note the following:
The room is scheduled on a first come first served basis.
Residents and groups may reserve the Community Room no sooner than
the first day of the month prior to their event; it cannot be used
on a regular basis.
Groups will be limited to one (1) regular use per month. Additional
occasional needs may be met on a space-available basis.
- Official governmental use of the Community Room may supercede a reservation made by an organization. We apologize for any inconvenience. Every effort will be made to give as much notice as possible if this occurs.
If you have any further questions or concerns about reserving the Community Room, please contact Supervisor Herrity's office at 703-451-8873.
Rules for use of Community Room
Alcoholic beverages are strictly prohibited.
No food or drink is permitted except for bottled water.
Candles are strictly prohibited.
Phones in Supervisor Herrity's office and the Police office space
are for emergency use only. The Supervisor's staff and the police front
desk will not take and relay phone messages for individuals or groups
in the community room.
No signs, decorations, or other materials may be affixed to any
building surface or furniture, other than with Scotch Tape.
Groups must ensure that the Community Room is left clean, neat and
orderly. All trash must be deposited in proper containers. Tables and
chairs must be put back in original storage areas.
Any damage to the Community Room will be reported to the Supervisor's
office, and the group may be held responsible. Damage includes but is
not limited to carpet stains, broken chairs, tables or equipment, and
marks on the walls.
Groups must be mindful of the effects of noise on other surrounding
Groups must bring any supplies needed for use. No additional tables or
chairs are available, and neither the Supervisor's office nor the
Police Department can provide equipment or copying services.
Private property brought into the Community Room is the sole
responsibility of the owner.
The hallway and lobby outside the community room may not be used for
breakout sessions, waiting areas, greeting tables, or other types of
meetings. It must be kept clear at all times.
- The group must ensure that all rules are relayed to all participants, including directions to the building.
Violation of these rules jeopardizes future scheduling by the organization.
Please fax/e-mail your completed form to:
Office of Supervisor Pat Herrity