Sully District Community Room

* The Richard "Dick" Frank Room offers seating for 40, 3 long rectangular tables, 4 short rectangular tables, and 1 circular table.

*Each room contains one podium, a projection screen, a white board, and a television equipped with cable, an internet connection, a DVD player and a VCR. An overhead projector is available upon request.

* Groups will be limited to one regular date per month. Additional occasional needs may be met on a space available basis.

* Beginning January 1, 2008 groups reserving the community room on weekends (Saturday's and Sunday's) are limited to 5 hour time blocks.  

*If there is a question about room occupancy outside of normal business hours, the police front desk is able to check the room schedule.

* The group/booking individual must ensure that all rules are relayed to all participants, including directions to the building . The front of the building and the Sully community rooms are open 24 hours a day.

*Children MUST be supervised by an adult at ALL times both inside and outside the building. Failure to do so may result in a group's loss of community room use.

*Special Note: Please be aware that the fountain in front of the building is a memorial to the fallen officers from the Sully Station. We understand it can be an attraction for young children, but we ask that you please show appropriate respect and not disturb any of it's contents.

*It is the organization's responsibility in the case of inclement weather, to make sure participants are contacted as to whether the event will be held or not, and to give participants a person in the organization to contact in this scenario.

* Use of the community room for private parties is NOT permitted. (Definition includes but is not limited to: birthday, anniversary, graduation, baby/wedding showers, private dinners, and wedding receptions. Short civil marriage ceremonies are a permitted use.)

* There is a small kitchenette accessible from both of sides of the Community Room, equipped with a microwave and refrigerator, two 12 cup coffee pots, sink and garbage disposal. There is a key available at the front police desk that operates the remote screens in both rooms; as well as a crank which unlocks the partition that divides the two rooms. These should be returned to the police desk when the event is over.

All non-profit organizations wishing to reserve the Community Room must have an application on file with the Sully District Supervisor's office, for the current year. Groups that meet once a month must file for the next calendar year no later than September 1st. The Community Room is scheduled on a first-come, first-served basis. Reservation of the room is free.

While unlikely, it is possible that official governmental use of the Community Room may supercede a reservation made by an organization. We apologize for any inconvenience. Every effort will be made to give as much notice as possible if this occurs.

Phones in the Sully District Supervisor's office and the police office space are for EMERGENCY use only . The Supervisor's staff and the police front desk will not take phone messages for individuals or groups in the community room.

No signs, decorations, or other materials may be affixed to any building surface or furniture, other than with Scotch Tape. Only small directional signs are permitted outside the community rooms on the walls or in the front of the building . They should be removed when the event is ended.

* Private property brought into the Community Room is the sole responsibility of the owner. There is a 'Lost and Found' box in the vending area outside of the rooms.

* Groups must ensure that the Community Room is left clean, neat and orderly. All trash must be deposited in proper containers and left in the kitchen. In the case of a large amount of trash, there are large bags located beneath the sink. Tables and chairs must be put back in original storage areas-CHAIRS WITHOUT ARMS ARE TO BE PUT BACK ON THE MCDONNELL SIDE; CHAIRS WITH ARMS ARE TO BE PUT ON THE RICHARD FRANK SIDE. Kitchenette surfaces must be wiped clean, including the microwave and refrigerator as well as table surfaces if necessary. No drinks or food are to be left in the refrigerator. It is the responsibility of the organization/booking individual that no trash is strewn in the parking lot - this includes cigarette butts, bottle corks, streamers, balloons, etc.

* Any damage to the Community Room must be reported to the Supervisor's office asap. The group may be held responsible if deemed necessary. Damage includes but is not limited to carpet stains, broken chairs, tables or equipment, and marks on the walls. It would appreciated, when small children are in attendance, that drinks be limited to either enclosed juice containers or light colored liquids. ALCOHOLIC BEVERAGES ARE NOT PERMITTED IN THE COMMUNITY ROOM.

* Groups must be mindful of the effects of noise on other surrounding offices, or another group sharing half of the community room. Cassette recorders, acoustic guitars, or a small electric organ is acceptable. Live band equipment is not (i.e., horns, drums, electric guitars and the like).

* Groups must bring any supplies needed for use (this includes white board supplies, extension cords for audiovisual presentations, etc). No additional tables or chairs are available, and neither the Supervisor's office nor the Police Department can provide use of computers, fax, or copying services.

* Open flame is NOT permitted in the community room. (i.e. candles, incense, etc.) . Cans of Sterno for heating food are permitted, but MUST be monitored at all times.

* The hallway and lobby outside the community room may not be used for breakout sessions, waiting areas, greeting tables, or other types of meetings. It must be kept clear at all times.

**Violation of these rules jeopardizes future scheduling by the organization/individual.

 

Community Room Reservation Form

 

Directions to the Sully Governmental Center