COVID-19 for Businesses, Organizations and Employees

The following information provides the latest resources or information specifically for businesses and their employees. 

Employer COVID-19 Case Reporting Form

Employers must use this form to report any COVID-19 positive employees in their workplace, in accordance with the Emergency Temporary Standard from the Virginia Occupational Safety and Health Program and the Virginia Department of Labor and Industry.

Phased Reopening Information

As Fairfax County moves through the phases of the governor's reopening plan, learn the details and find resources. 

 

 

Employee/Worker Resources

Employee/Worker Safety and Health

Key Information

Workers should follow basic actions that include: 

  • Follow social distancing guidelines, staying six feet apart from other people. 
  • Wear a cloth face covering in public when it’s difficult to stay six-feet apart from others. 
  • Wash your hands and cover you cough and sneezes, along with these other simple actions. 
  • Stay home if you’re sick.  
  • Drive alone to work sites or parking areas — don’t carpool. 

Employees can file COVID-19-related health safety complaints with the Virginia Occupational Safety and Health program

 

Limiting Workplace Violence Associated with COVID-19 Prevention Policies in Retail and Services Businesses (CDC)

Unemployment and Worker Resources

Unemployment Compensation

If you have lost employment and seek compensation you may apply online at the Virginia Employment Commission website or call the VEC Customer Contact Center by calling 1-866-832-2363, Monday through Friday, 8:30 a.m. – 5:00 p.m. You must continue to file for unemployment compensation each week you are unemployed.

Have Questions About Employment Law/Rules?

Virginia State Government has provided answers to frequently asked questions received from workers regarding employment impacted by COVID-19

Beginning with claims effective March 15, 2020, Governor Northam has directed the Virginia Employment Commission to change the requirements regarding the one week waiting period and the requirement to conduct a weekly job search both be suspended for those receiving unemployment insurance benefits.


Virginia Career Works Centers

Virginia Career Works Centers, a  comprehensive system of employment and training services and resources, are available to job seekers and employers in Northern Virginia.

Services listed below can be accessed via web-based and telephone options:

  • Tools, resources and assistance for job searches, interview preparation and career advancement.
  • Access to a bank of online employment resources and education and training options.
  • Workforce information and local labor market information.
  • Career coaching.
  • Live job-seeker webinars.

Contact the centers below Monday-Thursday, 8:30 a.m.-4:00 p.m. and Friday, 10:00 a.m.-4:30 p.m.:

 

For more information, visit our Department of Family Services webpage.


Are you waiting for your IRS payment? Check out the “IRS Get My Payment Tracker”: https://www.irs.gov/coronavirus/get-my-payment

Emergency Food & Assistance

For Human Services support, the Fairfax County Human Services Resource Guide (HSRG) provides information regarding emergency food and other assistance.

  • Additionally, call Fairfax County Coordinated Services Planning at 703-222-0880, TTY 711, for help, Mondays to Fridays from 8 a.m. to 4:30 p.m.

To apply for benefits like SNAP, TANF, or Medicaid, go to the Virginia Department of Social Services or call 855-635-4370; to renew your Medicaid by phone call 855-242-8282.

Teleworking, Sick Leave & Childcare

What Should I Know About Teleworking?

Virginia offers resources & recommendations regarding best practices for teleworking.


U.S. Department of Labor Sick Leave Guidance

The Families First Coronavirus Response Act (the second federal stimulus bill) requires certain employers to provide their employees with paid sick leave or expanded family and medical leave for COVID-19 related reasons. The Department of Labor has released guidance and FAQs to explain who is covered and for how long.


What is the Current Status of Child Care Facilities?

The State of Virginia Department of Social Services has detailed info on childcare, including policy updates and FAQs.

Local Small Business Resources

Policy & Tax Changes

What Is an Essential Business? 

Virginia Governor Northam's order, issued March 23rd, details what businesses are effected and the restrictions in place.


Federal Economic Impact Payments

The Treasury Department and the Internal Revenue Service announced April 1, 2020 that distribution of economic impact payments will begin in the next three weeks and will be distributed automatically, with no action required for most people.

  • Seniors who receive Social Security will automatically receive checks. However, those individuals that don’t receive Social Security and did not file a tax return last year will need to submit a simple tax return to receive the stimulus payment.

Tax Deadline Changes

Federal Tax Deadline Changes

The Internal Revenue Service (IRS) has established a special section focused on steps to help taxpayers, businesses and others affected by the coronavirus. It offers resources for tax return assistance and tips for the coronavirus.

Virginia Tax Deadlines Changes

Businesses impacted by COVID-19 can also request to defer the payment of state sales tax due tomorrow, March 20, 2020, for 30 days. When granted, businesses will be able to file no later than April 20, 2020 with a waiver of any penalties. The Governor has requested that the Department of Taxation to extend the due date of payment of Virginia individual and corporate income taxes.

While filing deadlines remain the same, the due date for individual and corporate income tax will now be June 1, 2020. Please note that interest will still accrue, so taxpayers who are able to pay by the original deadlines should do so.

Fairfax County Tax Deadlines Changes

The county is looking for ways to be flexible to accommodate residents and businesses. As this situation evolves, the county will continue to adjust, while maintaining public services. 

  • The filing deadline for personal property taxes for both individuals and businesses is extended to June 1.
  • The deadline to pay the first half of real estate taxes was extended to August 28.

Loan & Grant Assistance Programs

Fairfax County businesses can take advantage of several assistance programs through the U.S. Small Business Administration (SBA). The federal government has created a helpful summary and infographic highlighting key programs available to small businesses.

For questions about the loan programs or help with the application process, you may contact the Community Business Partnership (CBP) or the George Mason Small Business Development Center (SBDC).


Loan Programs

Note that in many cases you can apply and qualify for more than one loan program.

Economic Injury Disaster Loans (EIDL) Program

Provides low interest loans up to $15,000 to support small businesses and eligible nonprofits to pay payroll and operating expenses due to COVID-19 emergency. Loan application is made through the SBA website. Originally, the available loan amount was up to $2M, however, on April 9, 2020 SBA announced new changes to this program.

The SBA’s EIDL Program also provides for an emergency grant up to an additional $10,000 for small businesses and eligible nonprofits and is legislated to respond within three (3) days of applying for a disaster loan. To access the grant, businesses must first apply directly to the Small Business Administration for an EIDL and then request the advance. Businesses may receive this advance even if they are turned down by EIDL and does not need to be repaid. Available through December 17, 2020.

Apply for a SBA EIDL Loan

 

Paycheck Protection Program (PPP) Loans to Assist with Cash-flow

PPP is a short-term loan designed to provide an incentive for small businesses and eligible nonprofits to keep their workers on the payroll. These loans will help small businesses meet operating needs, including payroll, rent, mortgage interest, or utilities, for eight (8) weeks. The SBA is offering the potential to forgive loans if requirements are met. Application is made through an approved SBA lender (see below). Available through June 30,2020.


Apply for a PPP Loan Through an Approved SBA lender

The PPP program is open to small businesses, nonprofits with 501(3) and 501(c)19 veteran’s status, independent contractors, self-employed individuals and sole proprietorships.

Find a Lender

Most banks are preferred SBA lenders; businesses can reach out to their primary bank and ask for help with PPP 7(a) loans.


Virginia SWaM Business Microloan

The Virginia Small Business Financing Authority's SWaM Business Microloan can assist existing small businesses across the Commonwealth. Short-term loans are provided to help established businesses create new jobs and retain existing “at risk” jobs in Virginia. Loan requests are encouraged to be coupled with technical assistance provided by the Virginia Small Business Development Center network and additional funding can be requested for those who evidence having worked with Virginia’s SBDC’s.


FAIRFAX RISE Offers Grants to Small Businesses and Nonprofits

Fairfax RISE (Relief Initiative to Support Employers) is a grant fund that will offer financial assistance to small businesses and nonprofits adversely affected by the Coronavirus shutdowns. The grant program will offer up to $20K to qualified small businesses and nonprofits with at least one full-time- equivalent (FTE) employee. Learn more about the grant and eligibility on the website. The grant is expected to open for applications in early June – sign up for our email list to receive notification it goes live.


Fairfax County Microloans for Small Business

** Application for entering the lottery for the microloan program has closed**

If you have questions about the process visit our FAQ page.

If you have questions about your status, contact Community Business Partnership at (703) 768-1440.

CONTINUE TO CHECK THIS PAGE FOR ANNOUNCEMENTS OF NEW UPCOMING PROGRAMS.

Fairfax County has established a $2.5 million fund to support small business recovery, which will be administered by the Community Business Partnership. Loans for small businesses of up to $20,000 with 0% interest and up to six year term will be available. Applications closed at midnight April 30th.


Additional Programs

Small Business Debt Relief Program 

This program will provide immediate relief to small businesses with non-disaster SBA loans, in particular 7(a), 504 and microloans. SBA will cover all loan payments on these SBA loans - including principal, interest and fees - for six months. This relief will also be available to new borrowers who take out loans within six months of President Trump signing the bill into law.

Employee Retention Payroll Tax Credit

This provision would provide a refundable payroll tax credit for 50 percent of wages paid by eligible employers to certain employees during the COVID-19 crisis. The credit is available to employers, including non-profits, whose operations have been fully or partially suspended as a result of a government order limiting commerce, travel or group meetings. The credit is also provided to employers who have experienced a greater than 50 percent reduction in quarterly receipts, measured on a year-over-year basis.

Delayed Payment of Employer Tax Credit

This provision would allow taxpayers to defer paying the employer portion of certain payroll taxes through the end of 2020, with all 2020 deferred amounts due in two equal installments, one at the end of 2021, the other at the end of 2022.


Small Business Owners' Guide to Federal CARES Act

A guide to the major programs and initiatives available from the SBA and also discusses some tax provisions outside of the scope of the SBA,  including the Paycheck Protection Program and the emergency cash grants as part of the Emergency Injury Disaster Loan Program (EIDL).

Small Business Owners' Guide to Federal CARES Act (PDF)


Artist Relief Fund

The Artist Relief Fund is a $10 million national emergency relief fund for artists and creative workers affected by COVID-19, offering $5,000 no-strings-attached grants for those earning income from creative or artistic practice. Learn More.


Virginia 30 Day Fund

The nonprofit Virginia 30 Day Fund provides forgivable loans for Virginia-based small businesses. The forgivable loan is intended to provide immediate financial assistance (within maximum three days) to meet payroll, preserve healthcare coverage for employees and save jobs while they await recently approved federal funding. Virginia-based businesses that having been operating for at least one year with 3 to 30 employees, and owned and operated are eligible to apply. Please visit the online application to apply. Learn More.


Main Street Lending Program

The Federal Reserve designed a program to help banks support small and medium sized businesses that were unable to access the PPP or that require additional financial support after receiving a PPP loan. Main Street loans are not forgivable. To obtain a loan under the Program, borrowers must contact their local bank.

 

Health, Labor & Safety Guidance

Prepare Your Workplace to Keep Your Employees Safe

Stop the Spread of Germs flyerBusinesses should do their part to stop the spread of germs and protect employee health.

This flyer provides 6 simply ways you can help prevent the spread of COVID-19.

Additional resources:


Employee/Employer Paid Leave, FMLA, and Other Wage Questions

U.S Department of Labor - Wage and Hour discusses common issues employers and employees face when responding to influenza, pandemics, or other public health emergencies, and their effects on wages and hours worked under the Fair Labor Standards Act and job-protected leave under the Family and Medical Leave Act.
 

Counseling & Mentoring

For direct small business counseling opportunities, please contact the Community Business Partnership. The Community Business Partnership (CBP) is a non-profit organization working in collaboration with a number of local, regional and national organizations, educational and support services to small businesses in Fairfax County.

CBP staff are now pivoting to provide full time and virtual in-person counseling. Sign up for information and counseling sessions.


The Fairfax County Economic Development Authority (FCEDA) is partnering with the Northern Virginia Pro Bono Law Center and Start Small Think Big on the COVID-19 Pro Bono Collaborative, an initiative to provide free legal assistance to small businesses in Northern Virginia during the COVID-19 pandemic, including help with federal assistance, grant and loan programs, leases and employment issues.


The George Mason University Small Business Development Center (Mason SBDC) is available to assist businesses with questions and information regarding preparing and understanding what is needed for the Economic Injury Disaster Loans now that Virginia is approved by the SBA.


SCORE, a non-profit resource funded by the U.S. Small Business Association, offers free confidential business counseling via phone, email and a variety of video and chat services. They also offer free, live and recorded webinars as well as interactive courses on demand.

Business Continuity Webinars (Video)

Many organizations are hosting webinars focusing on business continuity. Here are a few upcoming opportunities:

Northern Virginia Chamber of Commerce and Fairfax County EDA
Beyond COVID-19: NOVA Business Resiliency Webinars - Funding and Financing In-Depth
Thursday, April 30, 2:00 pm
https://us02web.zoom.us/webinar/register/WN_KeI1THCySpqF35OLj562cA


Reston Chamber of Commerce
Moving Beyond COVID-19 - EEOC/DOL/IRS Guidance and Getting Back to Business
Friday, May 1, 1:00 PM - 2:00 PM
https://www.restonchamber.org/events/details/webinar-moving-beyond-covid-19-9374

 

On-demand webinars:

Food Establishments

ABC Licensing

Already providing food pick-up/delivery options? With an on- and off-premise retail license from the Virginia Alcoholic Beverage Control Authority, you can add beer or beer and wine to you pick-up/delivery menu. click here for details: https://www.abc.virginia.gov/licenses/get-a-license/retail-licenses/on-and-off-premise

For the latest food establishment owner/operator information and tips, visit https://www.fairfaxcounty.gov/health/novel-coronavirus.

Childcare

The Fairfax County Office for Children has a host of resources for Child Care providers and programs.

Visit: https://www.fairfaxcounty.gov/office-for-children/ofc-covid-19-updates
 

LOCAL efforts to support LOCAL business

Are you in the Richmond Highway Corridor? Add your information to the Southeast Fairfax Development Corporation’s COVID business directory: https://sfdc.org/

Are you in Herndon? Add your info to the Restaurant & Grocery Store Directory: https://www.herndon-va.gov/departments/communications-economic-development/restaurants-open-for-business

Fairfax First provides a continually updated collection of interesting events and resources for residents to engage with local businesses and keep themselves entertained, like the FXVA Take Out Trail, which provides coupons and updates on local restaurants, breweries and wineries.

Fairfax First - Support Local Businesses

Fairfax First provides a continually updated collection of interesting events and resources for residents to engage with local businesses and keep themselves entertained, like the FXVA Take Out Trail, which provides coupons and updates on local restaurants, breweries and wineries.

Support local businesses and explore Fairfax County from home.

Avoid Coronavirus Scams

Scammers have been setting up websites, fake emails, texts and social media posts to raise money for phony charity projects and to sell fake safety measures and unproven treatments. Here's what you can do.

You may also review additional scam resources for consumers and for business owners.

Connect with Other Businesses 

The Fairfax County Business Emergency Operations Council (BEOC) serves as a vehicle of information sharing between the Fairfax County Office of Emergency Management and the businesses of Fairfax County regarding matters of emergency management.

The BEOC has created a dashboard to share information among the business community. To access the dashboard, please sign-up as a member and a link and passcode will be forwarded to you. If you do not wish to register but would like access to the dashboard, please send an email to covid19@ffxbeoc.org and provide a short justification.

Fairfax Virtual Assistant