Special Procurement Programs
The Department of Procurement and Material Management has implemented several "electronic" commerce initiatives and other special programs to enhance the way we conduct business. The following is a brief summary of the current programs that we have implemented.
FAXed Purchase Orders
The Department of Procurement and Material Management has the capability
to transmit purchase orders by fax directly from our mainframe computer
to participating vendors. To participate, vendors are required to sign a
Trading Partner Agreement that describes the program and spells out the
Terms and Conditions that are printed on the back of our printed purchase
orders. For more information about the program, call 703-324-3246.
Download a Trading Partner Agreement
Electronic "Notice of Solicitations (NOS)"
Department of Procurement and Material Management uses eVA, the Commonwealth of Virginia's electronic procurement portal to electronically notify registered vendors of upcoming procurement opportunities. Once the solicitation package (RFP or IFB) has been approved by the buyer, it is posted to the eVA website and eVA sends a NOS to registered vendors via e-mail or fax with all of the applicable information.
E-Procurement: eVA - Quick Quote, E-mall, Online Catalogs & Ordering
The Department of Procurement and Material Management utilizes eVA as its primary electronic procurement portal. eVA links buyers and sellers via a small purchase electronic quote system called Quick Quote and through a virtual shopping mall that provides for Internet ordering via electronic catalogs. We encourage all companies wishing to do business with Fairfax County to register with and conduct business through eVA.
Procurement Card Program
Fairfax County agencies may use a "Procurement Card" for placing orders less than $2,500. The Procurement Card is similar to a commercial credit card and is currently under contract with JPMorgan Chase/Master Card. Vendors are encouraged to accept this method of receiving orders and are expected to honor contract prices for procurement card orders. Questions regarding new accounts with Master Card should be addressed to: MC/Master Card Merchant Services at 1-800-762-6663, TTY 711