Department of Family Services - Older Adults

Fairfax County, Virginia

CONTACT INFORMATION: Monday - Friday 8 a.m. - 4:30 p.m.

TTY 711

12011 Government Center Parkway, Suite 708
Fairfax, VA 22035

Trina Mayhan-Webb,
Division Director

Fairfax Area Commission on Aging Meeting Minutes - January 2020


Wednesday, January 15, 2020, 1-3 p.m.
Sully District Governmental Center
4900 Stonecroft Boulevard, McDonnell Room
Chantilly, VA 20151


Commissioners Present
Carolyn Sutterfield (Chair), Mike Perel (Vice Chair), Tom Bash, Martha Cooper, Sharron Dreyer, Joseph Heastie, Kay Larmer, Phyllis Palombi, Diane Watson

Commissioners Absent
Cathy Cole (excused), Kathy Hoyt (excused), Cathy Muha (excused)

Staff Present
Trina Mayhan-Webb, Jacquie Woodruff, Hilda Naranjo

Others Present
Grace Lynch, Fairfax County Department of Family Services; Kristin Roman, ServiceSource, Inc.; Audrey Morton, Citizen; Karen Kelly, Fairfax County Department of Family Services; Mary Jane Dye, Fairfax County Department of Family Services; Giuliana Valencia, Fairfax County Department of Family Services; Linda Wheeler, eXp Realty; Ginney Heflin, The Fairfax/Sunrise Senior Living Community; Kayleigh Walker, Wesley Housing Development Corporation

Call to Order; Introductions; Additions to Agenda; Approval of the Agenda; Approval of the Minutes
COA Chair Carolyn Sutterfield called the meeting to order at 1 p.m. Carolyn asked the COA and members of the public to introduce themselves.

Sharron motioned that the agenda be accepted. Diane seconded. Kay motioned that the minutes be accepted. Mike seconded.

Public Comment
Realtor Linda Wheeler stated that she is concerned regarding cases of equity being stolen. Tom, who serves on Fairfax County's Silver Shield Committee, will follow up.

Welcome from Supervisor Smith
Carolyn welcomed Supervisor Smith and thanked her for hosting the meeting in Sully District. Supervisor Smith welcomed the COA and public to Sully District. She thanked the COA for their work representing older adults. Supervisor Smith looks forward to working with the COA and the rest of the Board of Supervisors on the SHAPE the Future of Aging Plan.

Presentation: Adult and Aging Communications – Grace Lynch, Adult and Aging Communications and Community Outreach Manager
Grace Lynch presented an overview of the Adult and Aging Communications offerings. The network of aging services is vast and complex. Issues associated with aging are complicated, especially when they involve a status change. The most important message is that residents can call the Aging, Disability and Caregiver Resources (ADCR) line at 703‑324-7948, TTY 711, Monday–Friday, 8 a.m.–4:30 p.m. The ADCR line is staffed by experienced social workers. Translators are available upon request. Information can also be found at

Adult and Aging communication channels include the Golden Gazette, Aging Well! Guide, community outreach, webpages, social media, e-newsletters, 50+ podcast series, and Channel 16 Mature Living.

Grace distributed the "2019 Sampling of Communications Metrics for Adult & Aging – Older Adult Audience."

Kay asked if there is an answering service on weekend. Adult Protective Services can be called 24 hours/day. Messages can be left for other services.

Martha recommended outreach efforts through English Speakers of Other Languages (ESOL) programs.

Grace discussed the proposed COA grip card. The new Department of Family Services Director is rebranding communications for the department. Grace will develop a grip card for the COA.

Mike and Phyllis led discussion with Grace about a possible COA-sponsored film festival. Giuliana Valencia is organizing a similar offering for caregivers.

Old Business
Grace took a photo of the COA for the website.

Mike announced that the speaker at the February meeting will be Executive Director of the Consumer Technology Association Foundation Stephen Ewell. This topic will provide good information to help with planning the Forum on Advancing Technology to Assist Older Adults.

Carolyn reported that Trina and Jacquie presented about SHAPE the Future of Aging at the Long Term Care Coordinating Council meeting. The meeting also included a presentation about the census and Faith in Action.

Diane reported that she is part of Bridgebuilders, a group focused on social isolation.

Mike reported that the Aging, Disability, and Caregiver Resources (ADCR) line will poll 300 callers about how they found the ADCR number.

Kay reported that the Adult Day Health Care work group issued a Request for Information to explore privatization possibilities. The group will meet again in February. Information will be presented again to the Board of Supervisors.

Phyllis reported that she was invited to join geriatricians to discuss geriatric orphans.

Mike reported that he and Jacquie teleconferenced with the Human Services Council (HSC) Innovation Grant Committee Chairs. The HSC may invite the COA to present at an HSC meeting.

Mike reported that he and Jacquie teleconferenced with George Mason University Social Work Professors regarding intergenerational home sharing. The University of Toronto's School of Social Work provides support for their intergenerational home sharing program.

Director's Report
Trina announced that the Area Plan was received from the Virginia Department for Aging and Rehabilitative Services. It is under review with the County Attorney's office for final approval. Ultimately, the Area Agency on Aging will add a Chore section to serve more clients who may need support in their homes in the areas around repairs, hoarding, and light housekeeping.

After 34 years, Adult and Aging Division Director Barbara Antley will retire on January 31.

Caregiver Support Specialist Giuliana Valencia presented an overview of caregiver support programs offered by the Area Agency on Aging. Caregiver webinars are offered live, and past recordings are made available on the Older Adults Services webpage. Caregivers can sign up to receive the Caregiver's Corner Online e-newsletter. The Fenwick Foundation Partnership supports family caregivers by providing free outside events and activity opportunities. Giuliana initiated Fairfax Alerts for Caregivers, a program that allows caregivers to sign up to receive email and text messages about information and events relevant to family caregivers. Giuliana also provides community outreach and partnership development. She is organizing a series of three films followed by panel discussions. AARP and various faith communities are partnering on the film series. Information will be shared with the COA.

New Business
Jacquie provided an overview of the Fairfax County, VA 2020 Human Services Issues Paper, a supplement to the Fairfax County 2020 Legislative Program, adopted on December 3, 2019.

Jacquie and Trina are reviewing General Assembly bills related to older adults.

Joe distributed his overview "Pre-guardianship Panel Process in Fairfax County." Barbara Antley originally asked Joe to serve on the County's Pre-Guardianship Panel. He and Sharron currently serve on the panel.

Carolyn reminded the COA that the February meeting will start at 1:30 p.m.

Mike motioned that the meeting be adjourned. Martha seconded. The meeting was adjourned at 3 p.m.

Fairfax Virtual Assistant