Department of Family Services - Older Adults

Fairfax County, Virginia

CONTACT INFORMATION: Monday - Friday 8 a.m. - 4:30 p.m.

TTY 711

12011 Government Center Parkway, Suite 708
Fairfax, VA 22035

Trina Mayhan-Webb,
Division Director

Fairfax Area Commission on Aging Meeting Minutes - February 2018


Wednesday, February 21, 2018
Mount Vernon Governmental Center
2511 Parkers Lane, Rooms 2 & 3, Mount Vernon, VA 22306


Commissioners Present
Carolyn Sutterfield (Vice Chair), Tom Bash, Cathy Cole, Sharron Dreyer, Cathy Muha, Mike Perel, Patrick Sprouse

Commissioners Absent
Kay Larmer (Chair) (on phone), Steve Gurney, Joe Heastie, Kathy Hoyt

Staff Present
Trina Mayhan-Webb, Jacquie Woodruff, Fatmata Mustapha

Others Present
Regina Coyle, Fairfax County Department of Planning & Zoning; Susan Kral, Ignation Volunteer Corps; Claudia Vila, Fairfax County Disability Services Planning and Development; Rick Daniels, Lifelong Learning Institute; Jamari Salleh, Resident; Danielle Johnson, Comfort Keepers; Kelly Keyes, Comfort Keepers; Bob Eiffert, Alexandria Commission on Aging; Roberto Quinones, Commonwealth Council on Aging; Mary Belanich, Goodwin House at Home; Patricia Rohrer, Fairfax County Health Department; Gwendolyn Beck, Virginia Hospital Center; Yvonne Darensbourg, Resident; Linda Cornish Blank, Resident; Mai Nguyen, Resident

Call to Order; Additions to Agenda; Approval of the Agenda; Approval of the Minutes
Vice Chair Carolyn Sutterfield called the meeting to order at 1:02 p.m. Carolyn welcomed the members of the public and invited attendees to introduce themselves.

Mike asked that the opioid crisis be added to "Old Business." Sharron motioned that the amended agenda be approved. Mike seconded. Sharron motioned that the minutes be approved. Mike seconded.

Public Comment
Roberto Quinones, who has served under three Governors on the Commonwealth Council on Aging, commented that multistory parking decks should be utilized for senior housing.

Presentation: Update on Older Adult Housing Zoning Initiatives – Regina Coyle, Department of Planning and Zoning
Regina Coyle, 50+ Champion from the Department of Planning and Zoning, provided an update on older adult housing zoning initiatives. The Fairfax County 40-year old Zoning Ordinance is in the process of being updated through zMOD, the Zoning Ordinance Modernization Project. A Zoning Ordinance amendment is also being developed to address various types of older adult housing. The amendment development process has included examination of definitions, density, location, uses, walkability, affordability, and universal design. The 50+ Community Action Plan housing-related initiatives, along with input from providers, are being considered as the proposal is being developed. This potential continuing care community ordinance will aim for flexibility. The BOS Development Committee will discuss this issue at their April committee meeting. Regina will provide the COA with updates during the process.

The COA discussed licensed and unlicensed small group homes. Licensing is handled by the state, not the locality.

Regina will continue to track the aggregate number of new older adult housing units and will report to Supervisor Herrity and the BOS 50+ Committee.

Presentation: Pocket Neighborhoods – An Alternative Method for Older Adult Housing in Urban and Suburban Communities – Patrick Sprouse, City of Falls Church Commissioner
Patrick Sprouse presented a PowerPoint that included a quick history of cottage housing and an overview of the City of Falls Church Zoning Ordinance allowing for railroad cottages. Cottage Housing or Pocket Neighborhoods are clustered groups of neighboring houses or apartments gathered around some sort of shared open space. Pocket neighborhoods can be traced back to 15th century urban design and are an example of "place making," the development and planning concept of utilizing human scale, natural elements and designs centered around engagement.

The City of Falls Church "Cottage Housing" Zoning Ordinance, adopted on February 13, 2017, includes the following elements:

  • Cluster of small single family homes sharing common amenities on a tract of land under single or unified control
  • Must be LEED Silver at minimum
  • Must conform with neighborhood aesthetic
  • Must be an age-restricted community (55+)
  • Site design requirements include encouraging social interaction, minimum impervious surfacing and low impact development
  • Minimum lot size of 45,000 square feet
  • 2 homes per 10,000 square feet to a maximum of 18 dwellings in a development
  • Detached with some exception for semi-detached
  • Must have a porch
  • 1500 square feet maximum floor area (1,000 max on 1st floor)
  • 1-1/2 stories, 25' height restriction; no basement and limited crawlspace; must have fire sprinkler system or be fire suppressed; maximum lot coverages of 25 percent; parking at 1.25 spaces per dwelling in one location.

The current Railroad Cottages Project in Falls Church includes 10 homes with one shared "Common House," accessible design, and main level living.

Cottage housing ordinances can provide solutions for low impact development and older adult housing.

Old Business
Carolyn encouraged commissioners to review best practices in the AARP "Where We Live" books in consideration of additional potential approaches for the 50+ Plan.

Cathy Cole reported that the 50+ Shark Tank Committee reviewed the student Shark Tank submissions and selected eight projects to compete in the Shark Tank Technology Challenge on April 16.

Cathy also reported that the 50+ Neighbor to Neighbor Initiative is launching outreach pilots in the Springfield and Dranesville Districts.

Carolyn reported that she, Cathy Muha, Trina, and Jacquie joined the 50+ Community Ambassadors' tour of Insight Memory Care Center (, 703-204-4664, TTY 711). The event was arranged by Linda Hernandez-Giblin, coordinator for the 50+ Community Ambassadors. Established in 1984 as the Alzheimer's Family Day Center, IMCC is the only adult day health care program in the DC metro area that offers dementia-specific support for individuals with Alzheimer's disease and other memory impairments, as well as for their caregivers and families and the community at large

Carolyn represented the COA at the Human Services Council's Community Meeting on February 3. The invitation list for this 3-hour Saturday morning meeting, hosted by the HSC at the Health Department, included 53 local nonprofit organizations and 18 official Fairfax County boards, authorities, and commissions (BACs). The focus was the introduction of a new "adaptive planning tool," the Health and Human Services Resource Plan, developed by county HHS staff, HSC members, and the Department of Management and Budget. It joins the Needs Assessment (last completed in 2016), the Action Plan, and the Report Card as one of four tools that support the HHS system. The full document is available online at (select "HHS Resource Plan").

The initial version of the Resource Plan, presented by Deputy County Executive Tisha Deeghan, covers three years, 2019-2021. Ultimately the idea is to cover five years and incorporate Capital Improvement Program (CIP) and facility costs that support service delivery. Items not funded in a given year's annual budget will remain on the Plan and be integrated into future years.

The Resource Plan includes only a few entries relevant to the older adult population. There is a request for funding to continue the grant-funded position of Mobility Manager and for money to address the opioid use epidemic. The Plan projects a need for 8 new positions to handle increased caseloads related to the older adult population. It asks for a larger Local Cash Match for congregate meals and Meals on Wheels and additional funding for programs at the new Lewinsville Center.

Mike provided an update on the General Assembly Session. NVAN legislative priorities of fall prevention awareness and medical marijuana have advanced.

Tom asked Patricia Rohrer to provide an update on the LTCCC. The topic of the March meeting will be visual and hearing disabilities.

Tom met with Communications Manager Grace Lynch last week. Grace is working internally through DFS and OPA to restore key words to the older adults webpage. Carolyn suggested an FAQ approach.

Mike provided a brief update on his research on accessible hand-carried watercraft launch ramps in Fairfax County parks with lakes. Parks staff support the concept, but have stated that funding may not be available. The 50+ Community Action Plan encourages park options for older adults of all abilities. Mike will send the COA information about the issue for discussion at the March meeting. Kay (on the phone) suggested approaching Eagle Scouts for help with the project.

Mike presented the National Safety Council's Opioid Warn-Me Labels that can be affixed to insurance cards. The "WARN ME ABOUT OPIOIDS" individual self-stick label is sized to fit on insurance and prescription cards without covering up important information. Many people don't know that commonly prescribed drugs such as Vicodin and Percocet are opioids. The label lets medical professionals know that patients want to discuss the risks of prescribed opioids and whether there are safer, effective alternatives. The card lists questions to ask doctors, dentists and pharmacists.

Director's Report
Trina reported that she attended the V4A meeting in January. The AAA won't be audited before 2021 and will receive a one-year notice before the audit. Kathy Hayfield is the new V4A Commissioner for the Department for Aging and Rehabilitative Services.

N4A provided an overview of the President's FY19 budget. AAAs were spared cuts, with an increase for the 3C nutrition budget.

Meals on Wheels will expand the three delivery days per week model to Falls Church in April.

In partnership with AARP and several other organizations, Volunteer Solutions will offer mental health trainings for volunteers.

New Business
Jacquie provided an overview of the FY 2019 Advertised Budget. No cuts to older adult services have been proposed. Increases have been proposed for AAA grants that support congregate meals and home‑delivered meals and for contracts crucial for sustaining quality services for AAA vendors.

A Commission on Aging calendar will be developed to note annual events and deadlines.

Sharron reported a personal example of a friend living in a shared housing arrangement in Denver that allows the potential renter to move in for a five-day trial period.

Carolyn reported that AARP has launched a new series: Roadmap to Livability.

Mike motioned that the meeting be adjourned. Sharron seconded. The meeting was adjourned at 3:01 p.m.

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