Department of Family Services – Older Adults

Fairfax County, Virginia

CONTACT INFORMATION: Monday–Friday 8 a.m.–4:30 p.m.

TTY 711

12011 Government Center Parkway, Suite 708
Fairfax, VA 22035

Trina Mayhan-Webb,
Division Director

Fairfax Area Commission on Aging Meeting Minutes - March 2019


Wednesday, March 20, 2019 — 1-3 p.m.
Franconia Governmental Center
Helen G. Wilson Community Room
6121 Franconia Road
Alexandria, VA 22310


Commissioners Present
Carolyn Sutterfield (Chair), Mike Perel (Vice Chair), Tom Bash, Cathy Cole, Sharron Dreyer, Kathy Hoyt, Kay Larmer (on phone), Cathy Muha, Phyllis Palombi, Diane Watson

Commissioners Absent
Joe Heastie (excused)

Staff Present
Trina Mayhan-Webb, Jacquie Woodruff

Others Present
Virginia Dize, National Association of Area Agencies on Aging; Mary McCutchen, Wilton Woods Citizen Association; Sharada Gilkey, Brookland-Bush Hill Association; Trudy Marotta, AARP; Patricia Rohrer, Fairfax County Health Department; A. Van Veen, Resident; Beth Ann Margetta, Fairfax Area Agency on Aging; Rhonda Mayfield, Resident; Hannah Huaytalla, WHDC; Kayleigh Walker, WHDC; Gina Lynch, Humane Society of Fairfax; Sheila Dunheimer, Hunter Valley Association; Mary Jane Dye, Department of Family Services/Adult and Aging Division; Linda Hernandez-Giblin, Fairfax Area Agency on Aging; Nana Boateng, Fairfax Area Agency on Aging

Call to Order; Introductions; Additions to Agenda; Approval of the Agenda; Approval of the Minutes
Chair Carolyn Sutterfield called the meeting to order at 1 p.m. Carolyn asked the COA and members of the public to introduce themselves.

Carolyn welcomed Supervisor McKay and thanked him for hosting the meeting in Lee District.

Supervisor McKay welcomed the COA and public to Lee District. He thanked the COA for their service and commended them for their work on the Board's 50+ Community Action Plan. He is working with a millennial committee and hopes to use the 50+ Plan as a model approach for their work. Supervisor McKay thanked the COA for being one of the only boards to circulate meetings across magisterial districts. He wants to encourage more boards to use this approach to allow for more equitable access to meetings. Supervisor McKay is personally aware of the needs of sandwich generation adults, and he invited the COA to contact him at any time.

Mike asked to add one item to the announcements. Sharron motioned that the agenda be approved. Phyllis seconded. Kathy Hoyt motioned that the January draft minutes be approved. Sharron seconded.

Carolyn welcomed Phyllis Palombi, the new Hunter Mill Commissioner. Phyllis provided a brief overview of her background as an individual and family therapist.

Public Comment
Trudy Marotta announced the AARP/Silver Shield Fairfax Scam Jam to be held on April 27, 9 a.m.-1 p.m. at the Fairfax County Government Center. A shred truck will be on site.

Mr. A. Van Veen suggested that the Fairfax Area Agency on Aging submit an article for each edition of the Beacon.

Old Business
Tom stated that the General Assembly passed a law to allow financial institution staff to refuse transactions if financial exploitation is suspected.

Tom will meet with the Office of Emergency Management Director to discuss the functional needs registry.

Kay announced that GrandInvolve submitted a grant application and should know the result in a few weeks.

Sharron reported on the recommendations of the Affordable Housing Resources Pane (AHRP). Sharron and Tom served on this Board-appointed panel to help guide the development of Phase 2 of the Communitywide Housing Strategic Plan. Sharron distributed the eight-page overview.

Recommendations include the following:

  • AHRP recommends a goal of producing a minimum of 5,000 new homes affordable to households earning up to 60% of the Area Median Income (AMI) over the next 15 years.
  • AHRP recommends that the Board of Supervisors commit to the equivalent of an additional penny on the real estate tax rate to support this production, starting in FY 2021.

Cathy Cole attended the LTCCC meeting where a panel of representatives from Fairfax County's legislative team, NVAN, and the Arc of Northern Virginia presented legislative priorities and results.

Carolyn joined Trina and Jacquie at the Human Services Council's budget meeting. No significant cuts affecting older adults have been included in the advertised budget.

Carolyn, Diane, and Linda Hernandez-Giblin attended the Partnership for a Healthier Fairfax CHIP behavioral health meeting. They will continue to assist with the development of an implementation plan.

Carolyn, Tom, and Jacquie attended a Dementia Friendly America Symposium at Insight Memory Care Center.

Mike attended the NVAN meeting. Jeannette Chapman, Deputy Director and Senior Research Associate at The Stephen S. Fuller Institute, Schar School of Policy and Government, George Mason University presented "Demographics of the Aging Trends in Northern Virginia."

Diane hosted the 50+ Community Ambassadors meeting at the 55+ Spring Hill Community in Lorton. Senior center leaders and ambassadors engaged in discussion about senior centers and other options to address social isolation.

Cathy Muha and Maria Loh attended the WFCM open house and met the new executive director. Cathy and Maria hope to work with WFCM and their Seeds of Hope grant in a pilot at Forest Glen. Nutrition classes and earth boxes could help address food insecurity. Carolyn stated that gardeners with county garden plots might also be willing to donate.

Mike demonstrated how to spin the Fairfax Area Agency on Aging quick wheel and shared information about services. The COA can assist with resource table shifts at the free Northern Virginia Positive Aging and Wellness Fair at the Fairfax County Government Center on Monday, April 8.

Mike reported that respondents in his small age-friendly survey stated that the least age friendly aspects of Fairfax County are transportation and housing.

Kathy Hoyt attended the budget town hall.

Director's Report
Trina reported that the Older Americans Month Proclamation will be held on May 7. The Administration for Community Living 2019 theme is "Connect, Create, Contribute." The Helping Hands project will offer assistance to many during the month of May.

Trina and Jacquie attended the listening session regarding the Virginia State Plan for Aging. The Fairfax Area Agency on Aging has provided input on new services standards being developed by DARS.

Beth Ann Margetta, Nutrition Unit Supervisor, provided an overview of the Fairfax Area Agency on Aging Meals on Wheels Program:

  • The Nutrition Unit in Fairfax County's Area Agency on Aging administers the Home-Delivered Meals program and provides case management and nutritional support services for eligible adults over age 60 or adults over age 18 with disabilities. These support services assist clients to safely age in place and primarily include Meals on Wheels (MOW).
  • Services are targeted to eligible adults aged 60 years and older and/or adults with disabilities at risk for institutional placement with the greatest economic and social need.
  • MOW provides home-delivered meals to older adults who are considered "homebound," meaning they are unable to shop and prepare meals for themselves and have no one available to prepare meals for them at home.
  • There are 47 MOW routes (40 routes delivered 3 days per week, 4 routes delivered daily (3 VMOW routes) and 3 are directly delivered on a weekly basis). There were roughly 511 MOW clients served in January 2019.
  • MOW clients are surveyed annually on overall satisfaction and feedback is shared with our meals vendors to improve service delivery.
  • There are over 1100 registered MOW volunteers who assist in delivering meals to clients across Fairfax County. These volunteers provide regular social contact with our MOW clients and help communicate concerns to our case managers to better meet the ongoing needs of our clients.
  • MOW clients are given the opportunity to contribute toward the cost of the meals. A sliding fee scale is used to determine a suggested contribution. Anyone interested in the program can call 703-324-5409 to find out more information and to begin the application process.

New Business
Carolyn led the COA in discussion of the COA budget testimony. No cuts were proposed adversely affecting older adults. The advertised budget doesn't include the 15 financial exploitation detective positions requested by the Police Department. Carolyn and Jacquie will draft testimony to share with the COA.

Presentation: National Aging and Disability Transportation Center, National Association of Area Agencies on Aging – Virginia Dize, Program Director
Virginia Dize provided an overview of trends and innovations in accessible transportation. The mission of the National Aging and Disability Transportation Center is to promote the availability of accessible transportation options that serve the needs of older adults, people with disabilities, caregivers, and communities. In addition to an array of transportation options, trends in accessible transportation include shared rides and automated vehicles.

Tom asked which US communities are providing model transportation options. Ms. Dize stated that Portland and Seattle both have innovative programs.

Mike added an announcement that March is National Nutrition Month. Fairfax Area Agency on Aging Dietitian Maria Loh and the Virginia Cooperative Extension are partnering to make nutrition presentations in senior centers. Mike is a master food volunteer and will assist with the presentations.

Mike motioned that the meeting be adjourned. Kathy Hoyt seconded. The meeting was adjourned at 3:12 p.m.

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