Department of Family Services - Older Adults

Fairfax County, Virginia

CONTACT INFORMATION: Monday - Friday 8 a.m. - 4:30 p.m.

TTY 711

12011 Government Center Parkway, Suite 708
Fairfax, VA 22035

Trina Mayhan-Webb,
Division Director

Fairfax Area Commission on Aging Meeting Minutes - July 2019


Wednesday, July 17, 2019 — 1-3 p.m.
McLean Governmental Center
1437 Balls Hill Road
Fairfax, VA 22003


Commissioners Present
Carolyn Sutterfield (Chair), Mike Perel (Vice Chair), Tom Bash, Cathy Cole, Kathleen Hoyt, Kay Larmer, Cathy Muha, Phyllis Palombi, Diane Watson

Commissioners Absent
Sharron Dreyer (excused), Joseph Heastie (excused)

Staff Present
Trina Mayhan-Webb, Jacquie Woodruff

Others Present
Supervisor John Foust, Dranesville District; Jenny Phipps, Supervisor Foust's Office; Paul Nasto, My Home Companion; Beth Rodriguez, T.R.A.C. and City of Fairfax Resident; Patricia Rohrer, Fairfax County Health Department; Martha Cooper, City of Falls Church Resident; Evan Braff, Fairfax County Department of Neighborhood and Community Services; Linda Levine, Resident; Barry Levine, Resident; Kay Bransford, MemoryBanc; Kristin Roman, ServiceSource, Inc.; Robin Edwards, Care Patrol; Stefanie Sanborn, The Woodlands Retirement Community; Karen Carter, Hunters Woods at Trails Edge

Call to Order
COA Chair Carolyn Sutterfield called the meeting to order at 1 p.m.

Welcome by Supervisor Foust
Supervisor Foust welcomed the COA and thanked them for their work. He stated that there is a lot going on in the Dranesville District helping to make Fairfax County a good place to grow old. The Fallstead at Lewinsville Center is now open. The Fallstead has created a whole new way for older adults to live affordably. The project is a public‑private partnership with Fairfax County and Wesley Housing. The open floor plans incorporate universal design.

The newly reopened Lewinsville Senior Center is part of an intergenerational facility including the senior center, adult day health care and two childcare centers.

Herndon Harbor House, offering housing for seniors with moderate incomes, is also in the Dranesville District.

The Board of Supervisors (BOS) has also approved monies to develop affordable housing units.

Although the County doesn't have the resources to do everything, Dranesville District residents are very active. The McLean Village Association helps older adults to stay in their homes and also provides a resource center for the community. The Herndon Village Network assists with providing transportation for older adults. The Great Falls community offers a social focus for those who are more isolated.

Supervisor Foust stated that the percentage of older adults keeps growing, and the BOS recognizes the need to focus on that population. He appreciates the work of the COA and asked the commissioners to contact him if he can assist in any way.

Introductions; Additions to Agenda; Approval of the Agenda; Approval of the Minutes
Carolyn asked that the 50+ Community Survey discussion be moved to "New Business" and the officer election be moved to "Old Business." Kay motioned that the amended agenda be approved. Mike seconded. Kathy Hoyt motioned that the minutes be approved. Mike seconded.

Carolyn welcomed the members of the public. She asked that the COA and the public introduce themselves.

Public Comment
No public comment.

Volunteer Management System BAC Pilot – Karen Fuentes, Department of Human Resources
Business Analyst Karen Fuentes presented about the Volunteer Management System (VMS) pilot to track hours worked by Boards, Authorities and Commissions (BACs). The BOS directed staff to quantify volunteer hours and the monetary value of these hours. The VMS is currently used by 30 county agencies to recruit and manage volunteers as well as to track and report volunteer hours on a monthly basis.

Volunteers registered in the VMS recorded more than 1.6 million hours of service in FY 2018 to support Fairfax County. The Independent Sector average hourly rate for Virginia is $26.75, making the monetary value of the Fairfax County FY 2018 volunteer hours about $44.3 million.

On March 6, 2018, Supervisor Storck requested that a VMS pilot project with the BACs be conducted to post recruitment opportunities and to provide a process where BAC hours can be recorded and tracked. Three BACs have been selected for the pilot: Environmental Quality Advisory Council (EQAC), Commission on Aging and Small Business Commission. Karen will send a link to commissioners. The pilot will last through December.

Area Plan Update
Jacquie Woodruff presented an overview of the Program Year 2020 Area Plan. The Area Plan is a contract with DARS (Virginia Department for Aging and Rehabilitative Services) and the AAA (Area Agency on Aging) for planned services for the Fairfax jurisdiction. A comprehensive Area Plan is to be developed by the AAA and approved by DARS every four years (with annual updated also requiring approval). PY 2020 is year 1 of a 4-year plan. Funding is generally flat each year.

Therefore, projected persons served and projected units to be provided are similar year-over-year, with modest changes based on client utilization. Service categories are usually unchanged unless new funding is received. This program year, only one new service will be added as required by DARS: Nutrition Counseling. Nutrition Counseling will be offered to Home Delivered Meals and Congregate Meals clients based on identified nutritional risk. Nutrition Counseling is a new state mandated service to begin PY 2020. A slight increase in funding in PY 2020 will support the newly required program.

Carolyn stated that the Area Agency on Aging always does a good job of identifying needs and projections.

Old Business
Carolyn read the draft letter stating COA support for the Dementia Friendly Fairfax (DFF) Initiative. DFF will be led by Ruth Reagan and Lindsey LeClair from Goodwin House Bailey's Crossroads and Christi Clark from Insight Memory Care. DFF has received two of the three required letters of support needed for approval by Dementia Friendly Virginia and n4a (National Association of Area Agencies on Aging). Cathy Cole motioned that the COA approve the letter to be submitted for support of Dementia Friendly Fairfax. Phyllis seconded. The COA voted unanimously to support the letter and the initiative.

The next meeting of the Dementia Friendly Fairfax Action Team will be Tuesday, August 27 at 1:30 p.m. at Insight Memory Care Center.

Phyllis attended a meeting with Supervisor Hudgins regarding an application for an assisted living facility in the Hunter Mill District.

Diane stated that she and Carolyn serve on the CHIP Behavioral Health Committee focusing on social isolation. The NVAN legislative platform also includes an item on social isolation and loneliness.

Kay motioned that a vote be taken on the election slate re-electing Carolyn Sutterfield as COA Chair and Mike Perel and COA Vice Chair. Kathy Hoyt seconded. The COA unanimously re-elected Carolyn as Chair and Mike as Vice Chair.

New Business
Carolyn reported that she, Mike, Trina, and Jacquie met with Supervisor Herrity to review the initial 50+ Community Survey findings from the Office for Strategy Management (OSM). Supervisor Herrity has scheduled a BOS 50+ Committee meeting on Tuesday, September 10.

At that meeting, the COA will present a report on the 50+ Community Action Plan, OSM will provide an overview of the 50+ Community Survey, and Supervisor Herrity will ask the BOS to approve the process for developing the next 50+ Plan. To supplement the survey data, Supervisor Herrity would like Fairfax County to host four community forums and focus groups to provide input to assist in the development of the next 50+ Plan. The new 50+ Plan will be developed in 2020 and then approved by the newly elected Board of Supervisors.

The COA discussed experts that might be considered for input, including geriatricians, business and technology groups, and financial planners.

The COA discussed the 50+ Community Survey results. Mike will chair a data dive committee to review survey data. Committee members include Cathy Cole, Kay, and Phyllis.

The COA continued the June discussion regarding the COA's #1 priority for the 50+ Action Plan. Diane's priority is social isolation. Tom's priority is Pre-Notification 911. Carolyn would like a focus on National Health Care Decision Day.

The COA will hold a special meeting on Wednesday, August 21, 1–3 p.m. After a room reservation has been confirmed, the meeting information will be posted on the website.

AARP Virginia and the McLean Community Village Association meet once a month for lunch at Mylo's Grill. The meeting is between 11:30 a.m.-2 p.m. and includes a 15% discount. The next lunch will be held on August 19.

Burke Center Library will host "Protect Yourself from Fraud and Identify Theft" at 2 p.m. on July 23.

Kay announced that the McLean Village is going to sponsor a financial planning seminar in the fall.

Cathy Muha motioned that the meeting be adjourned. Kathy Hoyt seconded. The meeting was adjourned at 3 p.m.

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