Department of Family Services - Older Adults

Fairfax County, Virginia

CONTACT INFORMATION: Monday - Friday 8 a.m. - 4:30 p.m.

TTY 711

12011 Government Center Parkway, Suite 708
Fairfax, VA 22035

Trina Mayhan-Webb,
Division Director

Fairfax Area Commission on Aging Meeting Minutes - October 2018


Wednesday, October 17, 2018
James Lee Community Center
2855 Annandale Road, Urbanites Room
Falls Church, VA 22042


Commissioners Present
Carolyn Sutterfield (Chair), Mike Perel (Vice Chair), Cathy Cole, Sharron Dreyer, Joe Heastie, Kathy Hoyt, Kay Larmer, Cathy Muha, Mike Perel, Diane Watson

Commissioners Absent

Staff Present
Jacquie Woodruff, Fatmata Mustapha

Others Present
Trudy Marotta, AARP; Safdar Enferadi, Resident; Pat Beck, Resident, Paul Wexler, ServiceSource, Inc.; Bonnie O'Leary, Northern Virginia Resource Center for Deaf and Hard of Hearing Persons; Michelle Seoane, Totally for Seniors; Alex McMillen, City of Falls Church; Mary Belanich, Goodwin House; Samuel Reddimalla, St. John's Centreville, Blanca Calvi, Virginia Hospital Center, Carol Erhard, Department of Housing and Community Development; Regina Coyle, Department of Planning and Zoning

Call to Order; Introductions; Additions to Agenda; Approval of the Agenda; Approval of the Minutes
Chair Carolyn Sutterfield called the meeting to order at 1:08 p.m. Carolyn invited the commissioners and members of the public to introduce themselves.

Mike requested that "accessible parking" be added to the agenda. Sharron motioned that the amended agenda be approved. Diane seconded.

Kay motioned that the amended minutes be approved. Sharron seconded.

Public Comment
No public comment.

Presentation:  Update on Accessory Dwelling Units – Regina Coyle, Department of Planning and Zoning
Regina Coyle provided an update on Accessory Dwelling Units, a neighborhood-based older adult housing option. Accessory Dwelling Units (ADUs) support one of the two 50+ Plan initiatives that the Department of Planning and Zoning (DPZ) has been championing. ADUs can provide housing options for older adults or people with disabilities who require caregiver assistance. Regina distributed graphs showing ADU distribution, characteristics, size, case disposition, and process timelines. Regina also distributed a map of Accessory Dwelling Unit Zoning Activity from January 2012–September 2018. DPZ staff has been meeting with successful ADU applicants and Zoning staff to discuss possible process improvements. Feedback has included observations that the current process is complex and time-consuming. Most neighbor outreach has been positive. Benchmarking shows that some jurisdictions use an administrative process for ADU approvals. Feedback shows that applications and staff would appreciate an administrative process.

The Board of Zoning Appeals considers land use impacts. Some Homeowner Associations (HOAs) may have different requirements. Covenant disputes are handled through the court system. DPZ recommends HOA engagement prior to public hearings.

Regina will provide an update to the COA if changes are proposed.

Presentation:  Fairfax County Homebuyer Program – Carol Erhard, Department of Housing and Community Development
Carol Erhard distributed information about affordable housing options offered through the Department of Housing and Community Development (HCD). Carol stated that Affordable Dwelling Units are also referred to as ADUs. The Fairfax County First-Time Homebuyers Program provides homeownership opportunities for moderate-income families ( Homes are offered at sale prices well below the sale price of other homes in the same development. ADUs are provided under provisions of Fairfax County's Zoning Ordinance.

The Crest of Alexandria is a planned 55+ active adult lifestyle community offering Affordable Dwelling Units from the mid-$100,000s to low $200,000s. There are one-, two-, and three-bedroom condo options that will be offered in January 2019.

The grand opening of The Fallstead at Lewinsville will be held on October 18. Carolyn and Kay plan to attend.

Old Business
Carolyn presented about the COA and the 50+ Plan to the Advisory Social Services Board on September 19. She developed a set of talking points for the presentation that may be useful to other commissioners.

Carolyn thanked the COA for attending the BOS 50+ Committee meeting on October 9. Supervisor Herrity again invited the COA to sit at the table with the Board. Meeting agenda topics included tax relief for older adults and people with disabilities, 50+ Transportation, and the Older Adults Survey. Carolyn also presented the COA's update on the 50+ Plan Annual Update and Initiative Status Changes.

Kay and Joe will attend another medical transportation meeting with Inova this week. Cynthia Alarico, the new mobility manager, will apply for a federal grant to support a project.

Most of the COA joined over 220 people and more than 30 legislators at the NVAN Legislative Breakfast on September 24. Dr. Jennifer Lee, director of the Virginia Department of Medical Assistance Services, spoke about "Virginia Medicaid:  A Program in Evolution." Peggy Fox from Channel 9 News moderated, and Marcia DuBois from the Virginia Department for Aging and Rehabilitative Services offered remarks from Richmond. After the breakfast, all Senators and 24 Delegates from the Northern Virginia Delegation signed letters to the Governor requesting that NVAN budget priorities be included in the Governor's budget.

An annual COA Calendar and a list of COA Liaisons and Partnership Representations are being developed. Both will be shared at the November COA meeting. Commissioner liaisons can consider meeting agendas from other relevant groups and determine which meetings to attend.

Carolyn encouraged all commissioners to participate in 50+ Community Ambassador meetings. Mike requested that the COA be added to the 50+ Ambassador distribution list.

Cathy reported that approximately 50 people attended the Northern Virginia Falls Prevention Alliance Open House and Grant Celebration at Marymount University on September 17. Twelve related community events were held during Falls Prevention Week. ElderLink is partnering with Marymount on the Alliance. Diane attended an Inova session.

Mike provided an update on his accessible parking pilot project. The pilot demonstrated a reduction in illegal parking in accessible parking spaces where empathetic parking signs were posted. Mike spoke on a podcast on the topic in September ( Over 270 people have listened to the podcast.

Director's Report
Trina is at the Virginia Association of Area Agencies on Aging meeting.

The VICAP and Caregiver Specialist positions have been approved to be filled.

New Business
Sharron, Carolyn, and Jacquie attended a Health Care Advisory Board (HCAB) subcommittee meeting to discuss the proposed continuing care HCAB meeting. Kay provided input before and after the meeting.

The proposed zoning ordinance amendment was based, in part, on the 50+ Community Action Plan. Carolyn offered to draft a letter of support on behalf of the COA.

Kay motioned that the COA submit to the Planning Commission a letter supporting approval of the proposed continuing care zoning ordinance amendment before the October 25 Planning Commission hearing. Sharron seconded. The COA unanimously approved.

Cathy Muha has been working with Fairfax Area Agency on Aging Dietitian and Congregate Meals Program Manager Maria Loh on addressing food insecurity among older adults. As part of the Partnership for a Healthier Fairfax Community Health Improvement Plan, Cathy and Maria hope to partner with Western Fairfax Christian Ministries to administer a screening tool to identify and serve older adults at risk for food insecurity. Cathy and Maria are also exploring nutrition education and intergenerational gardening options.

The Alexandria COA will host a Commonwealth Council on Aging/DARS Listening Session in the City Hall Council Chambers on October 22. Commissioners are encouraged to attend.

Sharron and Tom have been appointed to serve on the Affordable Housing Resources Panel, Communitywide Housing Strategic Plan, Phase II.

Sharron stated that yesterday's Washington Post Health Section included an article about orphan older adults.


  • Thursday, Oct. 18, 2 p.m. – The Fallstead at Lewinsville Center Grand Opening, 1609 Great Falls Street, McLean
  • Monday, Oct. 22, 10 a.m.-12 noon. – Commonwealth Council on Aging State Listening Session, City Hall Council Chambers, 301 King Street, Alexandria
  • Wednesday, Oct. 24, 2-4 p.m. – Partnership for a Healthier Fairfax Community Health Improvement Plan Review, Stacy C. Sherwood Community Center, 3740 Old Lee Highway, Fairfax
  • *Note Date/Time Change:  COA Meeting, November 28, 10 a.m.-12 noon.

Cathy announced that the November 12 Northern Virginia Dementia Caregivers Conference is fully booked for both participants and exhibitors. There is a waiting list for the event. The keynote speaker will be Kim Campbell, widow of singer, Glenn Campbell.

Carolyn reminded the COA that, due to the Thanksgiving holiday, the November COA meeting has been changed to November 28, 10 a.m.-12 noon.

Cathy Cole motioned that the meeting be adjourned. Joe seconded. The meeting was adjourned at 2:55 p.m.

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