Department of Family Services - Older Adults

Fairfax County, Virginia

CONTACT INFORMATION: Monday - Friday 8 a.m. - 4:30 p.m.

TTY 711

12011 Government Center Parkway, Suite 708
Fairfax, VA 22035

Trina Mayhan-Webb,
Division Director

Fairfax Area Commission on Aging Meeting Minutes - December 2018


Wednesday, December 19, 2018  1-3 p.m.
Franconia Governmental Center
Helen G. Wilson Community Room
6121 Franconia Road
Alexandria, VA 22310


Commissioners Present
Carolyn Sutterfield (Chair), Mike Perel (Vice Chair), Cathy Cole, Sharron Dreyer, Joe Heastie, Kathy Hoyt, Cathy Muha, Tom Bash, Gwendolyn Minton

Commissioners Absent
Kay Larmer (excused), Diane Watson (excused)

Staff Present
Trina Mayhan-Webb, Jacquie Woodruff

Others Present
Diane Boyd, Resident; Trudy Marotta, AARP Volunteer; Rick Daniels, Lifetime Learning Institute of Northern VA; Mary Belanich, Goodwin House at Home; Patricia Rohrer, Fairfax County Health Department; Kerry Massie, BrightStar Care of Fairfax; Ben Boxer, Fairfax County Department of Neighborhood and Community Services; Allyson Pearce, Fairfax County Health Department

Call to Order; Introductions; Additions to Agenda; Approval of the Agenda; Approval of the Minutes
Chair Carolyn Sutterfield called the meeting to order at 1 p.m. Carolyn asked the COA and members of the public to introduce themselves.

Mike requested that an update on the Erickson proposal in Braddock District be added to Old Business. Sharron motioned that the amended agenda be approved. Kathy Hoyt seconded.

Sharron motioned that the minutes be approved. Gwenn seconded.

Public Comment
No public comment.

Presentation: 50+ Community Survey Advance Communications Plan – Ben Boxer and Allyson Pearce, Communications Committee
Ben Boxer presented an overview of the communications plan to support the 50+ Community Survey. A team of communicators from Fairfax County and the cities of Fairfax and Falls Church established a communications plan to promote awareness, encourage participation for those selected respondents, and highlight opportunities for feedback for those who are not survey recipients. The communication team aims to utilize the full spectrum of communications channels with the primary focus of connecting with hard-to-reach populations as well as those for whom English is not the primary language. Advance communications will include videos in English, Spanish, Vietnamese, and Korean. Allyson Pearce reviewed primary talking points.

Project timeline:

  • January 2019 – Advance communications (notify the public this is coming)
  • February 2019 – Survey mailings/data collection (selected households will get a postcard, followed by two mailings of the actual survey)
  • May 2019 – Survey results (with breakouts for each magisterial district/city and benchmarks with other jurisdictions)

50+ Community Survey Update
Jacquie reviewed the project goal to assess the current and future needs of the 50+ community in Fairfax County and the cities of Fairfax and Falls Church. In accordance with Supervisor Herrity's May 2018 motion, a vendor was sought who would solicit input directly from older adults, use census data to develop a representative sample, have a robust database for national benchmarking, be developed by professionals with expertise in aging services and a broad spectrum of other disciplines, and, if possible, be endorsed by ICMA. The National Research Center, LLC (NRC) has been contracted to enable use of their Community Assessment Survey for Older Adults™ (CASOA™) to gather input on current and future needs of individuals aged 50 and older. The survey will be available in four languages: English, Spanish, Vietnamese, and Korean.

Information is available on the project website at Residents will also be able to call the Fairfax County Office of Strategy Management for Health and Human Services at 703-324-4444, TTY 711, or email for assistance or additional information.

Joe stated that the current 50+ Community Action Plan received national attention, in part because well-attended community forums resulted in the initiatives of the plan. If the 50+ Community Survey, combined with focus groups, will form a basis for the next plan iteration, community input will again help to develop government policymaking.

Old Business
Mike presented his draft COA grip card. Adult and Aging Communications Manager Grace Lynch will provide input. Commissioners discussed possible approaches and formats for communicating the role and mandate of the COA.

Mike attended Supervisor Cook's meeting regarding the Erickson proposal for the former Northern Virginia Training Center site. The Comprehensive Plan Amendment passed, so the parcel can now be used for a continuing care retirement community. Erickson is proposing 1,050 independent living units and 175 assisted/skilled units. The property will include affordable age-restricted housing and public recreation. Some impact on Braddock Road traffic is likely. Community input was considered in the proposal.

Carolyn stated the categories Tom suggested for COA reporting align with the categories of the 50+ Plan.

Cathy Cole stated that the High School "Shark Tank" Tech Challenge competition has received proposals from a new school: Justice High School.

Carolyn distributed the COA Liaison list. Gwen will represent the COA at Building for All Committee (BFAC) meetings. Carolyn noted that an opportunity still exists for a commissioner to attend relevant CSB meetings. Commissioners should review meeting agendas and attend meetings relevant to the work of the COA.

Sharron and Tom continue to serve on the Affordable Housing Resources Panel, Communitywide Housing Strategic Plan, Phase II. Sharron stated that the Fairfax County Department for Housing and Community Development announced two development projects that will include senior housing: (1) North Hill will offer 60 affordable independent living units for seniors; and (2) Oakwood will offer 150 units for seniors.

Carolyn attended the Human Services Council. The draft three-year Health and Human Services Resource Plan was discussed.

Director's Report: Trina Mayhan-Webb
At the November meeting, Trina reported that our VICAP Program was recognized by the Administration for Community Living, the Center for Medicare, and the Virginia Department for Aging and Rehabilitative Services. As a follow-up, she shared the VICAP stats for the period of October 1–December 7, 2018:

  • 632 Intake calls
  • 837 Completed cases, estimated (#'s from STARS – this includes new contacts plus additional/return contacts)
  • $173,013.25 Cost savings for consumers
  • 20 Medicare events

New Business
The COA reviewed its bylaws. Carolyn noted that, according to federal law, the COA advises the AAA. The AAA does the work to develop and coordinate programs for older adults. The COA is mandated to advocate for older adults, including at public hearings and to the BOS. Tom expressed concern that NVAN legislative platform items don't always align with the BOS legislative package. NVAN includes the Commissions on Aging and Area Agencies on Aging of Alexandria, Arlington, Fairfax, Loudoun, and Prince William. However, individual commissioners may not support some or all items on legislative platforms. The BOS has voted to support Older Americans Act programs and items related to older adults in their annual human services issues paper included in their legislative package.

The bylaws state that when meeting attendance isn't possible, commissioners are to notify the Chair or staff prior to the meeting.

The bylaws state that the COA will follow FCPS postponements due to inclement weather. COA meetings will be canceled if schools are closed.

COA meetings are to be conducted in places that are accessible to people with disabilities, and all meetings shall be conducted in public buildings wherever practical. A portable microphone is now used at COA meetings.

Mike stated that he saw a full-page ad in the Beacon regarding Age-Friendly Montgomery. In order to understand what "age friendliness" means to people in Fairfax, Mike developed an online survey through Google. His survey information was included in a JCC news blast to 200 people. Mike will share the anonymous responses with the COA.

Mike stated that the Fairfax County Federation of Citizen Associations is the association for the County's Homeowner, Civic, and Community organizations. Mike has been asked to represent Braddock District on the Federation. He will be a voice for older adults and the COA at Federation meetings.

Caleb Lester, Communications Director for Supervisor McKay, extended holiday greetings and thanks from Supervisor McKay. Supervisor McKay appreciates the work of the COA. 

Sharron stated that Audrey Moore, former BOS Chair, passed away this week. A service will be held at Demaine Funeral Home on Saturday evening.

Joe motioned that the meeting be adjourned. Mike seconded. The meeting was adjourned at 2:51 p.m.

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