Fairfax County Job Openings - Detailed Description for Job #13-0158

Fairfax County Application Center, 12000 Government Center Pkwy., #270, Fairfax, VA 22035

(Administrative Assistant IV)

Health Department

Job # 13-0158

$39,334 to $52,446  (Grade S17)

Serves as Executive Assistant to the Director of the Health Department. Supports Deputy Director of medical services and clinicians (physicians). Manages administrative services for the Director's office. Functions as liaison between Director and staff, elected officials, other state and local officials and community leaders. Manages the Director's calendar; coordinates meetings and conferences; and makes scheduling arrangements for Director to include negotiating time and place, arranging for and notifying attendees and making necessary travel and lodging arrangements. Independently composes correspondence for Director's review and signature. Develops and maintains both electronic and paper filing systems for easy retrieval of information. Disseminates information and materials to appropriate staff/divisions. Manages the coordination of data collection and provides information to appropriate individuals to include division directors and management staff. Receives, reviews, routes, responds to, and maintains tracking system of all subpoena and medical record requests; collects records from respective sites; facilitates review of records in accord with HIPAA and state privacy law; and delivers records in a timely manner to requesting authority and sends billing statement for copies of records made.



Any combination of education, experience and training equivalent to graduation from high school or a G.E.D. issued by a state department of education; plus three years of experience providing administrative support.



The appointee to this position will be required to complete a criminal background check to the satisfaction of the employer.



Previous executive-level support experience with a large organization. Excellent interpersonal skills, including both oral and written communication. Demonstrated ability to work independently, multi-task and meet deadlines. Excellent computer skills in the use of various office computer software such as Microsoft Outlook, Word, Excel, and PowerPoint.


To Apply:

Submit your resume on-line through the AIMS system.

If this is the first time you have used AIMS, you will need to create an account.

Fairfax County is an Equal Opportunity Employer that does not discriminate on the basis of race, color, sex, creed, religion, national origin, age, disability, genetic information, veterans' status or disabled veterans' status. Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance; TTY 703-222-7314. Minorities and people with disabilities are encouraged to apply. EEO/AA/TTY.


Closing Date:



Date Posted:




Most positions advertised here are merit system positions funded for full benefits such as health insurance, retirement, life insurance and paid leave. Follow the link for details on Fairfax County's comprehensive benefits program for merit system employees. If a position is not funded for benefits that information will generally be included in the job announcement.


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