Administrative Assistant

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Position Title: Administrative Assistant

Branch: Library Administration

Department: Volunteer Office, Training office, PIO, Center for the Book

Supervisor: Director of Volunteer Programs

Length of Commitment: 1 year

Time Involvement: 4 hours per week minimum

Position Summary:
Provides word processing [Word] support to various Library Administration offices. Performs clerical activities as needed. Answers phone. Enters data.

Major Responsibilities:
Types letters, reports, updates for various departments. Files. Photocopies. Assembles training/information packets, mailings, and notebooks. Enters data into EXCEL, ACCESS, and other databases. Substitutes as receptionist/switchboard operator when receptionist is at lunch.

High school degree or equivalent. Word processing skills. Alphanumeric filing skills. Ability to organize. Attentive to detail. Good interpersonal skills. Clear, distinct speech and pleasant manner over the telephone.

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