Field/Gym Use

The Department of Neighborhood and Community Services is responsible for allocating Fairfax County Public School (FCPS) gymnasiums and fields and Fairfax County Park Authority (FCPA) designated athletic fields for community athletic use. To apply for a facility use permit, download, complete, and submit the appropriate application below. If you have any questions, please contact the Athletic Services Division at 703-324-5533 or 703-324-5522, TTY 711, Monday through Friday, from 8 a.m. to 4:30 p.m., or e-mail us at

Frequently Asked Questions about reserving and using fields and gyms.

Gym/Field Use Applications

Apply Online: You can now apply for field or gym space online through the Athletic Facilities Application Requests (AFAR) online process. Through your AFAR account, you can access your permits, pay fees, submit rosters and schedules, and manage your organizational and contact information.

Apply Via Mail or Fax: We will continue to accept the paper-based forms, as well. (Please do not submit both a paper and online application.)

    1. Field/Gymnasium Application pdf icon Versión en Español pdf icon
    2. Tournament Application pdf icon
    3. Roster Summary Sheet pdf icon  Versión en Español pdf icon

Mail completed applications to:
Department of Neighborhood and Community Services
Attention: Athletic Services
12011 Government Center Parkway, Tenth Floor
Fairfax, VA 22035

Fax completed applications to: 703-324-5546

Season Dates & Application Deadlines

Season Dates and Deadlines:

  Athletic Fields* Gymnasiums**
Season Dates: March 1 - June 15
Application Deadline: December 1
Season Dates: March 16 - June 15
Application Deadline: December 1
Summer Season Dates: June 16 - July 31
Application Deadline: March 1
Season Dates: June 16 - 2nd Saturday in August
Application Deadline: March 1
Fall Season Dates: August 1 - November 30
Application Deadline: June 1
Season Dates: Monday after Labor Day - November 15
Application Deadline: June 1
Winter Season Dates: December 1 - February 28
Application Deadline: September 1
Season Dates: November 16 - March 15
Application Deadline: September 1
Tournament Applications are due by October 1 of the
calendar year prior to your tournament

*Please note the following restrictions regarding field season dates:

    • Fairfax County Park Authority Level 1 fields (lighted and irrigated grass fields) are available only from the second Friday in April to the end of the first full weekend in November. All other Park Authority grass fields are available only from the last Friday in March to the third full weekend in November.
    • There is limited synthetic turf field availability during the winter.

**High School gymnasiums are only available in the summer through July 31.


Application Fees (Application Fee Policy):

  • Organization or Individual Use: $5.50 per participant per team per league season
  • Tournament Use: $15 per team per tournament
  • One-time Use: $50 per assigned facility per use

Non-County Fees (Non-County Fee Policy):

  • $30 per non-Fairfax County resident (league/organizations and groups of individuals only)
  • Rosters listing participants’ names, addresses, phone numbers, and ages (if under 19) are required to be submitted with application and non-county fees for organization or individual use. Information on privacy regarding rosters.

Building Director Fees (gym use only):

Custodial Fee (Saturday and Sunday gym use only):

  • $32 per hour of use plus 90 minutes for gym opening and closing costs.
  • Tournament-related custodial fees
    • Tournaments will require the presence of a second custodian (at a cost of $32 per hour) for one-half of the hours used each day at each facility
    • Tournaments will require additional clean-up costs at $32 per hour: 4 hours per main high school gym, 2 hours per auxiliary high school or main middle school gym, 1 hour per auxiliary middle school gym.

Tournament Security Deposit (field tournament use only):

  • $200.00 for the first facility reserved and $50.00 for each additional facility. The deposit will be refunded if one of the following occurs: (a) the tournament is cancelled, via written notification to NCS, at least 15 days before scheduled to begin; (b) the tournament is cancelled due to inclement weather; or (c) the tournament goes on as scheduled, but no damage is done to the facilities (in which case the deposit will be applied to damage fees).

Damage Fees:

  • User groups are responsible for damages to facilities that occur during their usage.


Contact Fairfax County: Phone, Email or Twitter | Main Address: 12000 Government Center Parkway, Fairfax, VA 22035
Technical Questions: Web Administrator

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