Getting to Approval: Signature Set

ePlans

Previously, for a nominal fee, applicants could insert corrected sheets into their site-related plans to get an approval without undergoing another full review cycle. Now, to ensure a consistent process with paper and electronic plans, if a site-related plan is very close to being approvable in accordance with the guidelines (see below), an applicant may submit the “signature set” with no associated fees. The following steps would be taken:

  • Site Development and Inspection Division reviewers will disapprove the plan.
  • Any outstanding comments will be addressed.
  • Applicants will immediately resubmit the final plan set (called signature set).
  • Signature set will be processed to receive technical approval of the plan.

This new way of handling corrected sheets means that inserts and insert fees go away for all site-related plans – paper AND electronic.

Please see the interactive diagram below of the major site plan approval process with ePlans:
 

Site Plan Review Process with Signature Set

The process shown in this diagram is for ALL major site plans, paper or electronic. (The ESI review is only for the Designated Plan Examiner (DPE) program for major site plans.)

ePlans

View the full-size image of the process overview or drill down to the details below. Click within the diagram to get more information about each step.

First Cycle

Click on different areas of the timeline to get more information.

First Cycle

Second Cycle

Click on different areas of the timeline to get more information.

Second Cycle

Getting to Approval

Click on different areas of the timeline to get more information.

Third Cycle

* Non-Designated Plan Examiner (DPE) plans from non-ESI-member firms will not be forwarded to ESI, but will follow the same process subject to different timelines. Non-DPE plans from ESI-member firms will be submitted to ESI for Minimum Submission Review (MSR) but will follow the same process subject to different timelines.

Guidelines for Getting Your Plan to Signature Set Status

A Signature Set will only be allowed if the following conditions are met, subject to Land Development Services’ Site Development and Inspections Division determination:

  1. All major design issues have been resolved with all review agencies prior to the second review cycle and all agencies other than Land Development Services have approved the plan.
  2. The minor corrections that are required do not include any changes to bondable items.
  3. The number of sheets needing corrections does not exceed the replacement rates below. Refer to the insert rate chart for general guidance on sheet replacement rates.

Your plan is eligible to become a Signature Set if:

  • Your plan has fewer than 40 sheets, and you need to replace 25% or fewer sheets.
  • Your plan has 40-99 sheets, and you need to replace 10 or fewer sheets.
  • Your plan is 100+ sheets, and you need to replace 10% or fewer sheets.

Steps After Your Plan Has Been Deemed Ready for Signature Set

If the plan has been approved to be a Signature Set, the minor changes must be completed by the applicant within four days, or as allowed by the Branch Chief. Here is the step-by-step process:

  1. The SDID site reviewer and/or Branch Chief lets the applicant know that a Signature Set will be acceptable (explain that you will be notified via letter in an email that will identify whether additional fees are due. If no fees are required, a signature set is permitted) and provides the specific items and comments to be addressed (in changemark report in Project Dox) on the affected sheets. The site reviewer determines the sheet number(s) and total count of sheets that may be replaced.
  2. Once the applicant receives notification that Signature Set is permissible, the Signature Set must be uploaded within four (4) calendar days. The extension of the submission date is at the discretion of the SDID Branch Chief.
  3. The applicant prepares the check sheets (red lined pdfs of plan sheets showing changes) and emails one red-lined check set and a summary of the responses to comments directly to the site reviewer.
  4. Within three (3) business days of receipt of check sheets, the site reviewer confirms that all items and comments have been addressed, or indicates to the applicant any incomplete items or comments that still need to be addressed. The site reviewer has no obligation to review multiple submissions of PDF files.
  5. The applicant makes the proposed changes to the check sheets, if necessary, and uploads the plan sheets for the Signature Set log in.
  6. The site reviewer confirms that all comments have been adequately addressed on the Signature Set sheets. If so, then the plan will be sent to Bonds and Agreements (if applicable).
  7. If all comments are not adequately addressed, the plan may be disapproved and require a subsequent submission with associated fee. Plans disapproved at this stage are no longer eligible for the DPE process, as applicable.
  8. Once all conditions have been met and the land disturbance is issued (as applicable), SDID will digitally stamp the sheets in Project Dox to document their approval. The applicant will be notified that final plans can be downloaded from Project Dox and paper copies printed, as needed.
Fairfax Virtual Assistant