Electronic Purchase Orders
The Department of Procurement and Material Management has the capability to transmit purchase orders by fax directly from our procurement software to participating vendors. For more information about the program, call 703-324-3104 TTY:711.
Visiting County Offices
Vendor sales efforts to a county agency are not prohibited and may be the best way to achieve small sales (i.e., sales less than $10,000). County agencies often request product and service information to keep current with the latest technologies, materials, sources of supply, etc. Furnishing sales literature or other product information is considered normal sales effort. However, such requests do not imply that you will receive an agency's order. Depending on a number of conditions, an agency's final requirement may result in a solicitation being issued by the Department of Procurement and Material Management.
Similar to sales visits, product demonstrations are considered normal sales efforts. Vendors often have a product or service that may be of interest to many agencies within Fairfax County government. In this case, the Department of Procurement and Material Management can make arrangements for "product demonstrations" where a number of similar vendor products or services may be demonstrated in one central location (similar to a "product expo"). You should contact the appropriate Contract Specialist or the Contracts Division Director for additional information.
The Department of Procurement and Material Management is a member of several professional associations that sponsor vendor presentations:
The National Institute of Governmental Purchasing (NIGP) - NIGP hosts an "Annual Forum and Products Exposition" where vendors may demonstrate their products/services to a large number of U.S. and Canadian governments. Additional information may be obtained by calling NIGP at 703-736-8900, TTY 711 or email to: firstname.lastname@example.org.
The Virginia Association of Governmental Purchasing (VAGP) - VAGP hosts two conferences a year that includes vendor product demonstrations. For more information about participating in these conferences, you may visit VAGP web site.