Absentee Voting


Fairfax County registered voters who will be away from Fairfax County on Election Day, or, who are unable to go to the polls because of illness or disability, may vote by absentee ballot. See Am I Eligible to Vote Absentee? Eligible voters may vote in-person prior to Election Day or apply to have an absentee ballot mailed to them. The absentee voting schedule, including dates, times, locations and deadlines will be made available prior to each election.

Absentee Voting Information - January 6, 2015 Special Election

January 6, 2015 Special Election Absentee Ballot Deadlines

  • Date of First Mail-Out: TBA
  • In-Person Absentee Voting TBA
  • Deadline to Register to Vote: December 30th, at 5:00 p.m.
  • Deadline to Register online to vote: December 30th at 11:59 p.m.
  • Last Date to Apply for an Absentee Ballot by Mail, Fax or Email: December 30th, at 5:00 p.m.
  • Last Day to Vote Absentee In-Person: Saturday, January 3rd at 5:00 p.m.
  • Deadline for Emergency Absentee Voting: January 5th at 2:00 p.m.
  • For Inclusion in the Election, Absentee Ballots Must be Returned to Our Office by 7:00 p.m. on Election Day, January 6th  (Return to Top of Page) 

How Do I Apply for a Ballot by Mail?

Whichever method you use to submit an absentee ballot application, be sure to complete all information on the form, including the reason you need to vote absentee, the address where you want the ballot mailed, your full name, home address, and the last four digits of your social security number. You must sign and date the application. (Return to Top of Page)

Am I Eligible to Vote Absentee?

Fairfax County registered voters who will be absent from Fairfax County on Election Day, or who are unable to go to the polls because of disability or illness, may apply to have an absentee ballot mailed to them or vote by absentee ballot in person. Virginia law requires a reason to vote absentee. Valid reasons for voting absentee are: 

  • Students at institutions of higher learning outside Fairfax County, and their spouses
  • Absent for business purposes (includes persons who are employed outside of Fairfax County)
  • Absent for personal business or vacation
  • At work and commuting 11 hours between 6:00 a.m. and 7:00 p.m. on Election Day
  • Firefighters and first responder personnel
  • Unable to get to the polls because of disability, illness, or pregnancy
  • Personal caretakers of disabled/ill family members confined at home
  • Awaiting trial and under confinement
  • Serving time for misdemeanor convictions
  • Registrars, electoral board members, or officers of election scheduled to work on Election Day
  • Religious obligations
  • Active duty Armed Forces or Merchant Marine personnel and dependents residing with them
  • Employed outside the U.S. and dependents residing with them
  • Living abroad indefinitely (may be eligible to vote only for federal offices)
  • Political party or candidate representative volunteers scheduled to work inside the polls on Election Day
  • [Presidential Elections only] Have moved out of state 30 days or less prior to election day and are unable to register in your new state (ballot for President/Vice President only)

ATTENTION OVERSEAS CIVILIAN VOTERS
Virginia Election Law requires that a civilian who has voted by absentee ballot as a "Temporary Overseas Voter" must re-register when they return to Fairfax County. Civilians who fail to re-register, when they return from overseas to live in Fairfax County, will not be eligible to vote in the next election. Returning civilians must complete and mail in a Virginia Voter Registration Application before the registration books close for the next election.  (Return to Top of Page) 

When Can I Apply for an Absentee Ballot?

You can apply using the Virginia Absentee Ballot Application Form as soon as you know you will not be able to go the the polls on Election Day, but no earlier than 12 months before the election date. If you want your ballot mailed, we must receive your application no later than 5:00 p.m. on the Tuesday before the election.

In-person absentee voting is available beginning 45 days prior to the election and ends at 5:00 p.m. on the Saturday before the election. See Absentee Deadlines for specific dates and times.

Under Virginia law, all absentee ballots must either be voted in person at our office or satellite location, or sent directly to the voter by mail. Ballots cannot be sent "in care of" another individual. We use first-class U.S. mail to send ballots within the U.S. and a special pre-paid U.S. postage permit to mail ballots overseas.

Certain individuals who are physically disabled or ill may submit one annual absentee ballot application that will be used for all elections in the year. The first application you submit must include a statement about your disability or illness from your physician or religious practitioner. Thereafter we will mail you a new application each December for you to use for the following year. (Return to Top of Page)

Military and Overseas Citizens

If you are

  • a member of the U.S. Military on active duty, or an eligible spouse or dependent
  • a U.S. citizen temporarily residing outside the U.S.
  • a U.S. citizen overseas by virtue of employment or accompanying spouse or dependents
  • other U.S. citizen residing outside the U.S.

For complete information about absentee voting for military and overseas citizens, please visit the Virginia Department of Elections website

All U.S. Citizens are entitled to vote in federal elections (the offices of President and Vice President, U.S. Senate, and U.S. House of Representatives). If you are an active duty member of the uniformed services with a domicile and place of abode at an address in Fairfax County, you are eligible to receive a full ballot, including all state and local offices and issues. All military and overseas citizens should complete the Federal Post Card Application, or FPCA to request the ballot.This application must be received in our office no later than 5:00 p.m. on the Tuesday before the election. Please mail, fax or email the application using the information listed above (see How Do I Apply for a Ballot by Mail).

NOTE: All military and overseas applicants should review the Virginia instructions of the Federal Voting Assistance Program's Voting Assistance Guide before completing the FPCA.

For specific information, including the on-line version of the FPCA, visit the Federal Voting Assistance Program (www.fvap.gov) website. Or, call us at 703-222-0776. (Return to Top of Page)

Disability and Illness

Virginia Election Law §24.2-703.1 provides that any voter who is eligible for an absentee ballot because of a disability or illness and who is likely to remain so disabled or ill for the remainder of the calendar year shall be eligible to file a special annual application to receive ballots for all elections in which he is eligible to vote for that calendar year.

If you wish to receive an absentee ballot by mail for all elections in which you are eligible to vote, complete Parts A, B, C, and D of the Annual Application for an Absentee Ballot due to Physical Disability or Illness.

Have your physician complete Part E of the Annual Application. Mail the completed application to the Office of Elections, 12000 Government Center Parkway, Suite 323, Fairfax, VA 22035-0081 or fax it to us at (703) 324-3725.

You will then be sent absentee ballots for all elections in which you are eligible to vote. In December of every year you will be sent another Annual Application to be completed in order to request ballots for the following calendar year. This second and/or subsequent Annual Applications do not need the physician's statement since we would already have a physician's statement on your first annual application.

You will need the Adobe Acrobat Reader program installed on your computer to print the Annual Application for an Absentee Ballot due to Physical Disability or Illness. If you do not have the Adobe Acrobat Reader installed on your computer, click on the image at the bottom of the page to go to the Adobe Systems download site. Download and install the program according to the instructions. Adobe Acrobat Reader is free and is distributed by Adobe Systems.

Print the Annual Application for an Absentee Ballot due to Physical Disability or Illness.   Imprima una Solicitud Anual de Voto Por Correo Votante Discapacitado o Enfermo  (pdf, 57K)

You may also call 703-222-0776 to have an application mailed to you. (Return to Top of Page)

What If I am Hospitalized or Called out of Town after the Absentee Deadline?

Virginia law has two special emergency absentee voting provisions.

The first is for medical emergencies for persons who become hospitalized, ill or bereaved immediately prior to an election. Here a designated representative facilitates the application and ballot process by in-person pick-up and delivery of materials for the voter to mark. As with all other absentee votes, the ballot must be hand-returned by 7:00 p.m. on Election Day to be counted.

The second is for out of town business or family emergencies (illness or death of a family member) that occurs after 12 noon on the Saturday before the election. Such voters must apply in-person for an emergency absentee ballot on the Monday before the election prior to 2:00 p.m.

Please call our office at 703-222-0776 for more information about emergency absentee ballots. (Return to Top of Page)

What Do I Do If I Mark My Ballot Incorrectly or If It Doesn't Arrive in the Mail? 

Please call our office immediately at 703-222-0776 if you destroy or spoil your original ballot.

If there is time before the election, we can send you a replacement, but you must first return the spoiled ballot to us, with an accompanying statement requesting that the ballot be re-issued. If you destroy or have never received your ballot, we need you to complete a statement to that effect. If you are in Fairfax County and able to come to our office with your spoiled ballot, we can issue your replacement ballot to you in person, up until the polls close at 7:00 p.m. on Election Day.* If you are out of town, we can only issue a replacement if there is adequate time to recieve your spoiled ballot or replacement ballot statement and send you a new ballot in time for you to return it to us voted by 7:00 p.m. on Election Day.

* If you lose or do not recieve your ballot, you can also go to your polling place, or the Central Absentee Precinct at the Government Center, on Election Day,  if you are able to do so, where you can vote a Provisional Ballot. The Provisional Ballot will not be counted on Election Day, but once we verify we did not recieve your voted absentee ballot, we will process your Provisional Ballot.

If you bring a spoiled or unused ballot to your polling place, you will be able to vote there on Election Day after turning your ballot over to the Election Officers.

Certain ill or disabled voters who have not received or have spoiled their ballots by the Saturday before the election, and are unable to come to our office in person for a replacement, may designate an individual to pick up and return a replacement ballot on their behalf. Please call our office at 703-222-0776 for details. (Return to Top of Page)

How Is My Mailed Ballot Counted?

Mailed absentee ballots are counted on Election Day in the Central Absentee Precinct (CAP). Fairfax County uses optical scan equipment to count electronically scanned ballots. Please follow the marking instructions on your ballot and return it in the envelopes provided. Be sure to fill in ALL the information on Envelope B, including your full name, legal address, your signature, your witness's signature and a date. Anyone, including your spouse, family member or neighbor, may serve as your witness.
(Return to Top of Page)

 

 If you do not have the Adobe Acrobat Reader installed on your computer, click on the image below to go to the Adobe Systems download site. Download and install the program according to the instructions. Adobe Acrobat Reader is free and is distributed by Adobe Systems.

  Download Acrobat Reader from Adobe's site

 

 


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