NVSWCD Board Meeting Minutes March 1, 2011


letterhead

BOARD OF DIRECTORS MEETING

Fairfax County Community Development Center (Herrity Building), Room 941
12055 Government Center Parkway, Fairfax, Virginia 22035
March 1, 2011

MINUTES

(As corrected and approved by the Board of Directors on March 22, 2011)

Mrs. Packard called the meeting to order at 4:00 p.m.   Those present were:

  • Jean Packard, Chairman, NVSWCD
  • John Peterson, Vice Chairman, NVSWCD
  • Johna Gagnon, Secretary, NVSWCD
  • Bob Kohnke, Associate Director, NVSWCD
  • Diane Hoffman, Administrator, NVSWCD
  • Asad Rouhi, Urban Conservation Engineer, NVSWCD
  • Nick Kokales, Administrative and Technical Assistant, NVSWCD
  • Willie Woode, Senior Conservation Specialist, NVSWCD
  • Taylor Beach, Executive Director, Fairfax ReLeaf; Environmental Educator, NVSWCD 

(Prior to the meeting, there was a brief celebration of Jean Packard and Bob Kohnke’s birthdays.)

Fairfax ReLeaf.  Taylor Beach, Executive Director of Fairfax ReLeaf, thanked the District for nominating Fairfax ReLeaf for the 2010 VASWCD Urban Forestry Award, which was presented to Fairfax ReLeaf at the VASWCD Annual Meeting in December. 

Rain Barrel Program.  Ms. Beach, NVSWCD Environmental Educator and coordinator of the Northern Virginia Partners Rain Barrel Program, gave an update on the 2011 program.  Currently, five events are open for registration – four build-your-own workshops and one distribution event for pre-made barrels.  The Artistic Rain Barrel program has 25 artists applying original art to the barrels.  They will be on display throughout northern Virginia during April and May and then auctioned on June 11 at Green Springs Park.   

Approval of Minutes. A motion (Gagnon-Peterson) passed (3-0) to approve the Minutes of the January 25, 2011 Board Meeting, as presented.   

Treasurer’s Report.  A motion (Peterson-Gagnon) passed (3-0) to accept and file for audit the Treasurer’s Report for January 2011.   

Mid-Year Financial Review.   Mrs. Hoffman presented a financial status of the personnel and operating budget for the first half of FY 2011 – July through December 2009.  She noted that approximately 50% of the personnel budget has been expended.  More than 50% of the operating budget remains, due mainly to when invoices are received and the timing of payments.  She also provided an update on special grants and other non-recurring managed funds, including the funds being held for the rain barrel program and several other outreach programs, the Kingstowne II Stream Restoration Project, the Soil Survey, the Agricultural Cost-Share Program, and the Unemployment Insurance fund.  Interest and other income earned throughout the year are placed in a managed fund and used to help fund the District’s portion of the following year’s budget.  Mrs. Hoffman noted that the District’s request for FY2012 is included in the County Executive’s proposed budget.  It is the same amount received in FY2011 with a small increase for health benefits.  In the past, if the County granted salary increases to its staff, funding has been provided for salary increases for District staff.  The District may receive a small increase in funding from the state in FY 2012, which will help to close the current funding gap.  (FY2011 Mid-Year Review)

Lake Barcroft Watershed Improvement District (LBWID) FY 2012 Budget.   The proposed FY 2012 Budget was presented by the LBWID Trustees and discussed at the January board meeting.  A motion (Gagnon-Peterson) passed (3-0) to approve the LBWID FY 2012 Budget as presented.  The approved budget will be forward to the Virginia Soil and Water Conservation Board for its approval.   

Memorandum of Understanding between NVSWCD and Fairfax County Park Authority (FCPA).   A motion (Peterson-Gagnon) passed (3-0) to approve the MOU with the FCPA, as presented, which will make it possible for the Park Authority to provide funding to the District to stabilize a stream in Wakefield Park. 

Polick Creek Watershed PL-566 Project – Lake Barton.  Mr. Kohnke, NVSWCD liaison for the Pohick Creek PL-566 Watershed Project, showed several pictures of the rehabilitation work currently taking place at Lake Barton.  It includes two walls (10 feet and 69 feet) buried in the auxiliary spillway. The lower wall is composed of approximately 70 three-foot concrete pilings. 

Engineering Standards Review Committee (ESRC).  Mr. Kohnke, NSVWCD representative on the ESRC, said the ESRC did not meet in February but will meet in March.  Mrs. Packard noted that Mr. Kohnke’s three-year term on the ESRC ends in March and that he has agreed to be re-nominated for another term.  A motion (Peterson-Gagnon) passed (3-0) to nominate Bob Kohnke as the NVSWCD representative on the ESRC.  The nomination will be forwarded to the Fairfax County Board of Supervisors, which appoints the members of the ESRC. 

Watershed Program Receives National Recognition.  Mr. Peterson said that the American Society of Agricultural and Biological Engineering has recognized the Watershed Program as a National Historic Program.  This is the first time a program, instead of a project or an individual, has received such recognition.  A ceremony will be held on May 17 in Oklahoma City on the grounds of the capitol.  Mr. Peterson will be Oklahoma City at this time, attending the National Watershed Coalition meeting, where he will be making a presentation about the dam rehabilitation work at Woodglen Lake and Lake Barton, two of the six Pohick Creek Watershed structures that were built under this program (PL-566).  During the ceremony recognizing the Watershed Program, Mr. Peterson will give a brief history of the program.  Mrs. Packard said the Pohick Creek Watershed Project was the first PL-566 program implemented in an urbanizing watershed.  Mr. Peterson added that because of this, the structures were built as high hazard dams.  He recalled some of the project’s history, including the public access requirement when Lake Braddock was built.  Mrs. Packard said the County’s first Erosion and Sediment Control ordinance was the result of a requirement for implementing the Pohick Creek Watershed Project.  She and NRCS District Conservationist Glen Anderson drafted the script for a slide show in support of the proposed E&S ordinance, which she presented on behalf of the League of Women Voters and which was instrumental in getting the ordinance passed.

Environmental Quality Advisory Council (EQAC).  Mrs. Gagnon announced the semi-annual EQAC-ECC (Environmental Coordinating Committee) meeting will be held on March 9 at 5:00 p.m.  Mrs. Gagnon is the Lee District member of EQAC and Mrs. Hoffman represents NVSWCD on the ECC. 

Green Breakfast.  Mrs. Hoffman said the topic for the March 12 Green Breakfast will be recycling.   Pamela Gratton, Recycling Manager, DPWES-Solid Waste will make a presentation on Demystifying Recycling.     

Department of Conservation and Recreation.   Mrs. Cross submitted a written report that included the following: 

  • Approximately $20 million is anticipated annually for the Virginia Agricultural BMP Cost Share Program funding in FY2012 and FY2013.
  • The state Agricultural BMP Technical Advisory Committee will meet on March 7 in Charlottesville.
  • Joint Employees Development training on March 8 in Harrisonburg will focus on Organic Agriculture.
  • The VASWCD Education Committee is holding two Director Training workshops:  March 2-3 in Charlottesville and April 5-6 in Blacksburg.
  • The Virginia Soil and Water Conservation Board will meet quarterly: March 10, June 9, September 8 and December 7.
  • The Virginia Environment Conference will be held April 5-7 at VMI.
  • The VASWCD Area II Spring Meeting, hosted by the Thomas Jefferson SWCD, will be held on May 6 in Charlottesville.
  • The SWCD Director election filing deadline has been changed to August 23, 2011.  Information and forms (Certificate of Candidate Qualification-Local Office, Declaration of Candidacy, and Petition of Qualified Voters) are at www.sbe.virginia.gov/cms/Index.html

Mrs. Packard adjourned the meeting at 4:40 p.m.  

Respectfully submitted, Diane Hoffman's signature
Diane Hoffman

Approved on March 22, 2011


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