NVSWCD Board Meeting Minutes November 22, 2011



Fairfax County Community Development Center (Herrity Building), Room 941
12055 Government Center Parkway, Fairfax, Virginia 22035
November 22, 2011


(As approved by the Board of Directors on January 24, 2012)

Mrs. Packard called the meeting to order at 9:45 a.m. Those present were:

  • Jean Packard, Chairman, NVSWCD
  • John Peterson, Vice Chairman, NVSWCD
  • Johna Gagnon, Secretary, NVSWCD
  • George Lamb, Treasurer, NVSWCD
  • Adria Bordas, Director-Extension, NVSWCD
  • Bob Kohnke, Associate Director, NVSWCD
  • Harry Glasgow, Associate Director, NVSWCD
  • Jerry Peters, Associate Director, NVSWCD
  • Larry Wilkinson, District Conservationist, USDA-NRCS
  • Jim McGlone, Urban Forest Conservationist, Virginia Department of Forestry
  • Asad Rouhi, Urban Conservation Engineer, NVSWCD
  • Nick Kokales, Administrative and Technical Assistant, NVSWCD
  • Willie Woode, Senior Conservation Specialist, NVSWCD
  • Diane Hoffman, District Administrator, NVSWCD
  • Dan Schwartz, Soil Scientist, NVSWCD
  • Lily Whitesell, Watershed Specialist, NVSWCD

Approval of Minutes. A motion (Gagnon-Peterson) passed (5-0) to approve the Minutes of the October 25, 2011 Board Meeting.

Treasurers Report. A motion (Lamb-Peterson) passed (5-0) to accept and file for audit the Treasurer=s Report for October 2011.

Election. Mrs. Packard congratulated John Peterson, Johna Gagnon and George Lamb on their re-election to the NVSWCD Board of Directors in the November 8 election. Mrs. Whitesell provided the directors a packet of press clips that covered the NVSWCD election. Mrs. Gagnon noted that another individual, who ran for the board unsuccessfully, created a website during the campaign season that continues to exist. It gives the impression it is the official District website and is misleading. The members of the board expressed their concern about the website and its content. A motion (Gagnon-Peterson) passed (5-0) to ask Mrs. Cross to look into the issue and to ask, in general, who to contact for advice when questions such as this arise and what is the process available to SWCDs; also the matter should be brought up to the VASWCD board and membership at the annual meeting in December. Mrs. Packard said that it would be helpful if a process were established for all SWCDs.

Election of Officers. Ms. Bordas said that she discussed the election of officers with all members of the board. She presented a slate of officers for calendar year 2012, which was the same as those serving in 2011. A motion (Bordas-Gagnon) passed (5-0) to elect Jean Packard as Chair, John Peterson as Vice Chair, Johna Gagnon as Secretary and George Lamb as Treasurer.

Biennial Report. Ms. Whitesell said that the District’s Biennial Report, covering FY 2010 and 2011, has been published and will be mailed soon. A color copy is available on the website.

Green Breakfast. Mr. Glasgowreported that 56 attended theNovember 12 Green Breakfast. James Patteson and Kate Bennett gave an interesting presentation about urban stormwater management and regulatory impacts, including the MS-4 permit and TMDLs. Dan Schwartz will be the speaker for thenext Green Breakfast on January 14. His presentation will include often unknown but important aspects of soils. If there is a possibility of inclement weather, the announcement will include a statement that if the meeting is canceled, a message will be posted on the District’s main phone line (703-324-1460) by 8:00 a.m. on the day of the breakfast.

Tree Commission. Mr. Glasgow said the Tree Commission’s annual report will be published soon. Judging is underway for the annual tree awards, which are presented at the County’s Land Conservation Awards ceremony in January. The nominating process is underway for the election of officers. Jim McGlone said the Tree Stewards, which is sponsored by the Tree Commission, have volunteered 500 to 600 hours. A second class of Tree Stewards will begin in January.

Engineering Standards Review Committee (ESRC).Mr. Kohnke said that the ESRC November meeting was canceled

Virginia Association of Soil and Water Conservation Districts (VASWCD).Mr. Peterson said the VASWCD is considering becoming a non-stock corporation and adopting Articles of Incorporation at the annual meeting in December. Mrs. Hoffman expressed a concern about the way some parts are stated, which could be misleading and might benefit from editing. Mr. Peterson asked her to send her comments to the authors of the Articles of Incorporation and By-laws.

Legislative Day. Mr. Peterson said that he planned to participate in the annual VASWCD Legislative Day, which will be January 16, 2012. Mrs. Gagnon said that she planned to attend. Mr. Lamb said he may be able to attend.

End of Year Financial Review. Mrs. Hoffman provided a review of the personnel and operations expenses for FY 2011, which were in line with what was budgeted for the year. She said the District was asked to fund the 2% market adjustment from existing funding for FY 2012, which it will be able to do because of interest earned in 2011 on CDs. The CDs were funds the District had been holding for the Kingstowne II stream restoration project. These funds are no longer available, since they were spent to complete the project. The District has requested the County include funding to continue the market adjustment in the 2013.

Braddock District News. Mr. Peterson said he has been invited to appear on Supervisor Cook’s show on Channel 16 to talk about conservation districts. The show will be taped on December 15 and aired in January.

Environmental Quality Advisory Council (EQAC). Mr. Lamb said EQAC will present its Annual Report on the Environment to the Board of Supervisors on December 6. The Public Meeting will be held on January 17.

USDA-Natural Resources Conservation Service. Mr. Wilkinson provided five copies of the new Gaining Ground DVD, which has been produced by the NRCS office in Richmond. He showed the three-minute clip on “Grassland.” Mr. Wilkinson said that DPWES sent him copies of the annual inspection reports for the six Pohick Creek structures. He will forward them to the NRCS state office, and also will provide copies for the District files.

Virginia Department of Forestry. Mr. McGlone said that Trees Virginia is sponsoring an initiative to establish a new vehicle license plate – Virginia Loves Trees. One requirement is for 450 pre-orders by the end of the year. He provided information for anyone interested in placing an order. He also announced that the Northern Virginia Urban Forest Roundtable conference on November 18 looked at emerging issues for trees, especially for urban development and redevelopment. He will keep the District informed about related quarterly meetings in 2012.

Envirothon. Mr. Schwartz said training has begun for the Envirothon program. Fifteen students from Fairfax attended a recent session that was held at Montpelier. He noted that each year, Envirothon teams compete in the areas of aquatics, forestry, wildlife and soils. In addition, there is a special topic for which the teams conduct research and make a presentation during the competition. The special topic for the 2012 program is Low Impact Development and Nonpoint Source Pollution. The state likes to choose a real-life problem to solve, and this year’s problem is one in Fairfax County.

RUSLE II Certification. Mr. Woode said that he completed a training course and has received certification for RUSLE II (Revised Universal Soil Loss Equation – electronic version).

Fairfax County Restoration Project. Mr. Schwartz said the District provides help with Reforest Fairfax, a tree gifting program sponsored by the Fairfax County Restoration Project in partnership with Fairfax ReLeaf. For a $35 donation, five trees will be planted in someone’s honor; a gift card and certificate will be sent to the person.

Mrs. Packard adjourned the meeting at 10:50 a.m.

Respectfully submitted,

Diane Hoffman signature

Diane Hoffman

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