Current Solicitations

This page provides information regarding procurement opportunities currently advertised by Fairfax County departments. The Department of Procurement and Material Management (DPMM) advertises separately from the departments listed in the links under Other Solicitation Opportunities. Vendors seeking opportunities should look at each link and sign up to receive solicitations via email with the Fairfax Vendor Internet Portal (VIP) and eVA.

Getting Started

This area provides information regarding procurement opportunities currently being advertised by the Fairfax County Departments listed below.

General Conditions & Instructions to Bidder-

Applicable to all solicitations issued by Department of Procurement and Material Management for General Goods, Services and Non-Capital Construction

Inclement Weather?

County and Schools operate on different operating schedules. Bidders are responsible for checking the appropriate operating status for possible delays or closings.

For County Bids: Check website http://www.fairfaxcounty.gov, the emergency information blog https://fairfaxcountyemergency.wordpress.com/ or 703-324-3201. If the operating status for the County is closed, unscheduled leave, or delayed opening, bids and proposals will be due at the same time on the next regular business day. Pre-bid or pre-proposal conferences will be rescheduled.

For Schools Bids: Check at http://www.fcps.edu, or on the Emergency Announcement page at http://www.fcps.edu/news/emerg.shtml. If the operating status for Schools Central Office is closed, unscheduled leave, or delayed opening, bids and proposals will be due at the same time on the next regular business day. Pre-bid or pre-proposal conferences will be rescheduled.

Other Solicitation Opportunities

The websites below display procurement opportunities advertised by Fairfax County departments with procurement authority apart from the Department of Procurement and Material Management. Questions or issues with these solicitations should be directed to the relevant departments.

DPMM Current Solicitations

Listed below are the Current Solicitations Request for Proposal (RFP), Invitation for Bid (IFB) and related Addenda. Interested Offerors/Bidders may obtain a copy of a solicitation by: Clicking on the bid number to view or print. Bids are provided on-line in Adobe Acrobat format (an Acrobat Reader 4.0 at a minimum is required), Picking up a hard copy at the address below:

Fairfax County Government Center
12000 Government Center Parkway, Suite 427
Fairfax, Virginia 22035-0013

Sending your request via Fax at 703-324-3228.
For questions on specific Bid Numbers call 703- 324-3201, TTY 711

Changes and addenda to the solicitation may occur prior to bid closing and/or opening. Be sure to check the listing frequently.

Send solicitation questions to:
Public Safety, Courts, IT- DPSM Team 1
Facilities, General Services- DPSM Team 2
Social Services- DPSM Team 3
Fairfax County Public Schools- 571-423-3550

Electronic Documents

Capital Project Mgmt Information System

BID NUMBER: RFP2000002055
CLOSING DATE/TIME: Nov 8, 2016 @ 11:00 AM
Appendix E1 - Functional Requirements (Excel Document)
Appendix E2 - Technical Requirements (Excel Document)
Appendix F1 - Software Vendor Qual and Ref (Excel Document)
Appendix F2 - Software Vendor Pricing (Excel Document)
Appendix F3 - Software Vendor and SI Exception (Excel Document)
Appendix G1 - Sys Integrator Profile Qual Ref (Excel Document) Appendix G2-System Integrator Services Pricing(Excel Document)


Next Generation Core Services Solution

BID NUMBER: RFP2000002010
CLOSING DATE/TIME: Nov 4, 2016 @ 02:00 PM
Appendix D Cost Proposal (Excel Document)


INVITATION FOR BID NUMBER AEPA IFB #017

Publication of IFB available through Public Purchase. Notification will also be posted to the AEPA website, www.aepacoop.org.

Notice to Bidders

Sealed Bids will be received by the Association of Educational Purchasing Agencies (AEPA) on behalf of its Member Agencies until: 1:30 p.m. EDT, Wednesday, October 5, 2016
For Catalog Bids: Digital Multi-Function Devices/Copiers, Printers & Related Services, LED Lighting, Kitchen Equipment & Supplies
For Construction Related Bids: Athletic Field Lighting, Athletic Flooring Hardwood & Synthetic, Roofing & Building Envelope Services
Each bid package consists of multiple parts:
Part A Notice to Bidders, Bid Procedures and Terms and Conditions
Part B Commodity Specifications
Bid Proposal Checklist
Forms A - G
Part D - G Additional Bid Forms if required




Instructional Classes, Camps, Clinics/Seminars, Workshops, Daytrips, Residential Programs, League/Tournaments Etc.

Bid Number: 2000000101
CLOSING DATE/TIME: OPEN



Kitchen and Laundry Equipment, Maintenan


BID NUMBER: IFB2000001920
CLOSING DATE/TIME: Oct 13, 2016 @ 02:00 PM

An optional pre-bid conference will be held on September 27, at 2:00 p.m. at the Department of Procurement and Material Management, 12000 Government Center Parkway, Suite 427, Conference Room 1, Fairfax Virginia. All questions pertaining to this IFB should be submitted in writing to the contract specialist at Carmen.gray@fairfaxcounty.gov or dpmmteam2@fairfaxcounty.gov prior to the pre-bid conference.



Senior Nutrition Services


BID NUMBER: RFP2000001953
CLOSING DATE/TIME: Oct 20, 2016 @ 10:00 AM

An optional pre-proposal conference will be held at 2:00 p.m. on September 29, 2016 at the Fairfax County Government Center, 12000 Government Center Parkway, Conference Room 7, Fairfax Virginia. The purpose of this conference is to allow potential offerors an opportunity to present questions and obtain clarification relative to any facet of this solicitation. All questions pertaining to this RFP should be submitted in writing to the contract specialist at dpmmteam3@fairfaxcounty.gov prior to the pre-proposal conference.



Weighing Scales


BID NUMBER: RFP2000001962
CLOSING DATE/TIME: Oct 28, 2016 @ 02:00 PM

A mandatory pre-proposal conference will be held on October 12, 2016, 10:00 a.m., at the I-95 Landfill Complex, 9850 Furnace Road, Lorton, VA 22079. The purpose of this conference is to allow potential offerors an opportunity to observe the site conditions at the I-95 Landfill, present questions and obtain clarification relative to any facet of this solicitation.



Glass Pulverizer Screening System


BID NUMBER: IFB2000001974
CLOSING DATE/TIME: Oct 11, 2016 @ 10:00 AM



Next Generation Core Services Solution


BID NUMBER: RFP2000002010
CLOSING DATE/TIME: Nov 4, 2016 @ 02:00 PM

An optional pre-proposal conference will be held at 10:00 A.M. on September 7, 2016 at the McConnell Public Safety and Transportation Operations Center (MPSTOC) 4890 Alliance Dr., Fairfax, Virginia, 22030, Conference Room 2010. The purpose of this conference is to allow potential offerors an opportunity to present questions and obtain clarification relative to any facet of this solicitation. While attendance at this conference will not be a prerequisite to submitting a proposal, offerors who intend to submit a proposal are encouraged to attend. Bring a copy of the solicitation with you. Any changes resulting from this conference will be issued in a written addendum to the solicitation. The County does not allow for phone in, conference line, and the like, for participation for the pre-proposal conference. All questions pertaining to this RFP should be submitted in writing to the contract specialist at dpsmteam1@fairfaxcounty.gov prior to the pre-proposal conference.



Ambulance Cot/Chair repair, maint, serv


BID NUMBER: IFB2000002030
CLOSING DATE/TIME: Oct 7, 2016 @ 02:00 PM



Fire Alarm Testing, Inspection, Maintena


BID NUMBER: RFP2000002043
CLOSING DATE/TIME: Oct 7, 2016 @ 02:00 PM

An optional pre-proposal conference will be held at on September 16, 2016 at 1:00 p.m. at the Fairfax County Public Schools 8115 Gatehouse Road, Conference Room 5055, Falls Church, Virginia 22042-1203. The purpose of this conference is to allow potential offerors an opportunity to present questions and obtain clarification relative to any facet of this solicitation. *While attendance at this conference will not be a prerequisite to submitting a proposal, offerors who intend to submit a proposal are encouraged to attend. Bring a copy of the solicitation with you. Any changes resulting from this conference will be issued in a written addendum to the solicitation. All questions pertaining to this RFP should be submitted in writing to the contract administrator at lsultan@fcps.edu prior to the pre-proposal conference or no later than September 14, 2016 at 3:00 p.m. Eastern Time.



MULCH WOOD INSTALLATION FOR PLAYGROUNDS


BID NUMBER: IFB2000002050
CLOSING DATE/TIME: Sep 29, 2016 @ 02:00 PM

All questions pertaining to this IFB should be submitted in writing to the contract administrator Javier Iturralde at jsiturralde@fcps.edu no later than five business days prior to the bid opening.



Alcohol & Drug Testing Services


BID NUMBER: RFP2000002053
CLOSING DATE/TIME: Oct 24, 2016 @ 10:00 AM

An optional pre-proposal conference will be held at 9:00 a.m. on October 3, 2016 at the Fairfax County Government Center, 12000 Government Center Parkway, Conference Room 6, Fairfax Virginia 22035. The purpose of this conference is to allow potential offerors an opportunity to present questions and obtain clarification relative to any facet of this solicitation. All questions pertaining to this RFP should be submitted in writing to the contract specialist at dpsmteam1@fairfaxcounty.gov prior to the pre-proposal conference.



Capital Project Mgmt Information System


BID NUMBER: RFP2000002055
CLOSING DATE/TIME: Nov 8, 2016 @ 11:00 AM

A pre-proposal conference will be held at 10:00 A.M. on September 30, 2016, at the Fairfax County Herrity Building, 12055 Government Center Parkway, Conference Room 612, Fairfax Virginia. The purpose of this conference is to allow potential offerors an opportunity to present questions and obtain clarification relative to any facet of this solicitation. All questions pertaining to this RFP should be submitted in writing to the contract specialist at george.bright@fairfaxcounty.gov and dpmmteam2@fairfaxcounty.gov prior to the pre-proposal conference



Stormcrete Precast Porous Concrete Slabs


BID NUMBER: IFB2000002061
CLOSING DATE/TIME: Oct 13, 2016 @ 10:00 AM



Residential Treatment Services


BID NUMBER: RFP2000002064
CLOSING DATE/TIME: Nov 22, 2016 @ 10:00 AM

An optional pre-proposal conference will be held at 10:00 a.m. on October 4, 2016 at the Fairfax – Falls Church Community Service Board – Chantilly Office, 14150 Parkeast Circle, Suite 200, Multi-Purpose Room, Chantilly, Virginia 20151. The purpose of this conference is to allow potential offerors an opportunity to present questions and obtain clarification relative to any facet of this solicitation. While attendance at this conference will not be a prerequisite to submitting a proposal, offerors who intend to submit a proposal are encouraged to attend. Bring a copy of the solicitation with you. Any changes resulting from this conference will be issued in a written addendum to the solicitation. All questions pertaining to this RFP should be submitted in writing to the contract specialist at Linda Williams at dpmmteam3@fairfaxcounty.gov prior to the pre-proposal conference.


Contact Fairfax County: Phone, Email or Twitter | Main Address: 12000 Government Center Parkway, Fairfax, VA 22035
Technical Questions: Web Administrator

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