Solicitations

Fairfax County, Virginia

This page provides information regarding procurement opportunities currently advertised by Fairfax County departments. The Department of Procurement and Material Management (DPMM) advertises separately from the departments listed in the links under Other Solicitation Opportunities. Vendors seeking opportunities should look at each link and sign up to receive solicitations via email with eVA.

Getting Started:

This area provides information regarding procurement opportunities currently being advertised by the Fairfax County Departments listed below.

Applicable to all solicitations issued by Department of Procurement and Material Management for General Goods, Services and Non-Capital Construction

Inclement Weather?

County and Schools operate on different operating schedules. Bidders are responsible for checking the appropriate operating status for possible delays or closings.

For County Bids: Check website http://www.fairfaxcounty.gov, the emergency information blog https://fairfaxcountyemergency.wordpress .com/ or 703-324-3201. If the operating status for the County is closed, unscheduled leave, or delayed opening, bids and proposals will be due at the same time on the next regular business day. Pre-bid or pre-proposal conferences will be rescheduled.

For Schools Bids: Check at http://www.fcps.edu. If the operating status for Schools Central Office is closed, unscheduled leave, or delayed opening, bids and proposals will be due at the same time on the next regular business day. Pre-bid or pre-proposal conferences will be rescheduled.

Other Solicitation Opportunities:

The websites below display procurement opportunities advertised by Fairfax County departments with procurement authority apart from the Department of Procurement and Material Management. Questions or issues with these solicitations should be directed to the relevant departments.

DPMM Current Solicitations:

Listed below are the Current Solicitations Request for Proposal (RFP), Invitation for Bid (IFB) and related Addenda. Interested Offerors/Bidders may obtain a copy of a solicitation by: Clicking on the bid number to view or print. Bids are provided on-line in PDF format (an Acrobat Reader 4.0 at a minimum is required), Picking up a hard copy at the address below:

Fairfax County Government Center
12000 Government Center Parkway, Suite 427
Fairfax, Virginia 22035-0013

Sending your request via Fax at 703-324-3228.
For questions on specific Bid Numbers call 703- 324-3201, TTY 711

Changes and addenda to the solicitation may occur prior to bid closing and/or opening. Be sure to check the listing frequently.

Send solicitation questions to:
Public Safety, Courts, IT- DPMM Team 1
Facilities, General Services- DPMM Team 2
Social Services- DPMM Team 3
Fairfax County Public Schools- 571-423-3550

 

Instructional Classes, Camps, Clinics/Seminars, Workshops, Daytrips, Residential Programs, League/Tournaments Etc.


Bid Number: 2000000101
CLOSING DATE/TIME: OPEN
 

Health Care Services Information System


BID NUMBER: RFP2000002555
CLOSING DATE/TIME: Sep 5, 2018 @ 11:00 AM

A pre-proposal conference will be held on June 27, 2018 at 10:00 a.m., at the Fairfax County Government Center, 12000 Government Center Parkway, Conference Rooms 4/5, Fairfax, Virginia, 22035. The purpose of this conference is to allow potential offerors an opportunity to present questions and obtain clarification relative to any facet of this solicitation. While attendance at this conference will not be a prerequisite to submitting a proposal, offerors who intend to submit a proposal are encouraged to attend. Bring a copy of the solicitation with you. Any changes resulting from this conference will be issued in a written addendum to the solicitation. All questions pertaining to this RFP should be submitted in writing to the Contract Specialist, Ron Hull, at dpmmteam3@fairfaxcounty.gov prior to the date and time of the pre-proposal conference.
This Solicitation Contains Electronic Documents - Please Click Here to retrieve these documents.


Addendum 2 
Addendum 4 
Addendum 1 
Addendum 3 
Pre Proposal Attendance 

World Language Library Materials


BID NUMBER: RFP2000002605
CLOSING DATE/TIME: Aug 30, 2018 @ 02:00 PM

A optional pre-proposal conference will be held on August 6, 2018 at 10:30 A.M. in the Fairfax County Government Center, Conference Center Room# 4/5, 12000 Government Center Parkway, Fairfax, Virginia. To request reasonable ADA accommodations, call the Department of Procurement and Material Management ADA representative at (703) 324-3201 or TTY 711. Please allow seven working days in advance of the event to make the necessary arrangements. The purpose of the pre-proposal conference is to give potential offerors an opportunity to ask questions and to obtain clarification about any aspect of this Request for Proposal. Offerors may submit any questions pertaining to the RFP, in writing, prior to the pre-proposal conference to dpsmteam1@fairfaxcounty.gov with a copy to Jamie.Pun@fairfaxcounty.gov.


Addendum 1 

HS English Basal Resources (2019 Adoptio


BID NUMBER: RFP2000002606
CLOSING DATE/TIME: Aug 20, 2018 @ 02:00 PM

An optional pre-proposal conference will be held on July 26, 2017 at 1:00 p.m., Conference Room 1180 at Fairfax County Public Schools, 8115 Gatehouse Road, Falls Church, Virginia 22042. All questions pertaining to this RFP should be submitted in writing to Samira Mkaimel smkaimel@fcps.edu and Thao Tran ttran10@fcps.edu by July 27, 2018 at 4:00 p.m. Eastern Time.


Pre-Proposal Conference Attendance 
Addendum 1 

Integratable Learning Management System


BID NUMBER: RFP2000002610
CLOSING DATE/TIME: Sep 10, 2018 @ 02:00 PM

A pre-proposal conference will be held at on Tuesday, July 31, 2018 at 10:00 a.m at the Fairfax County Public Schools, Sprague Technology Center, 4414 Holborn Ave Conference Room 3, Annandale, VA 22003. The purpose of this conference is to allow potential offerors an opportunity to present questions and obtain clarification relative to any facet of this solicitation. While attendance at this conference will not be a prerequisite to submitting a proposal, offerors who intend to submit a proposal are encouraged to attend. Bring a copy of the solicitation with you. Any changes resulting from this conference will be issued in a written addendum to the solicitation. All questions pertaining to this RFP should be submitted in writing to Asya Evans asya.evans@fcps.edu and Samira Mkaimel smkaimel@fcps.edu by August 15, 2018 at 4:00 p.m. Eastern Time.


Addendum 2 
Addendum 1 

School Buses and Related Parts & Service


BID NUMBER: RFP2000002611
CLOSING DATE/TIME: Aug 17, 2018 @ 02:00 PM

An optional pre-proposal conference will be held on July 31, 2018 at 10:00 a.m. at Fairfax County Public Schools, 8115 Gatehouse Road, Conference Room 4111, Falls Church, Virginia 22042-1203. The purpose of this conference is to allow potential offerors an opportunity to present questions and obtain clarification relative to any facet of this solicitation. While attendance at this conference will not be a prerequisite to submitting a proposal, offerors who intend to submit a proposal are encouraged to attend. Bring a copy of the solicitation with you. Any changes resulting from this conference will be issued in a written addendum to the solicitation. All questions pertaining to this RFP should be submitted in writing to the contract administrator at AREvans@fcps.edu no later than August 13, 2018 at 2:00 p.m. Eastern Time.


Addendum 2 
Addendum 1 

speciality cleaning services


BID NUMBER: RFP2000002616
CLOSING DATE/TIME: Aug 30, 2018 @ 11:00 AM

An optional pre-proposal conference will be held at 2:00 p.m. on August 13, 2018 at the Fairfax County Government Center, 12000 Government Center Parkway, Conference Rooms 2/3, Fairfax Virginia. The purpose of this conference is to allow potential offerors an opportunity to present questions and obtain clarification relative to any facet of this solicitation. While attendance at this conference will not be a prerequisite to submitting a proposal, offerors who intend to submit a proposal are encouraged to attend. Bring a copy of the solicitation with you. Any changes resulting from this conference will be issued in a written addendum to the solicitation. Mandatory Site Visits: Due to the importance of all offerors having a clear understanding of the facilities’ requirements of this solicitation, attendance at the mandatory site visits is a prerequisite for submitting a proposal. Proposals will only be accepted from those offerors who attend all the mandatory site visits. Attendance at the site visits will be evidenced by the representative’s signature on the attendance roster presented at each location.


Site Visits Attendance 
Pre Proposal Conference Attendance 

Mason Police Underground Fuel Tank


BID NUMBER: IFB2000002619
CLOSING DATE/TIME: Sep 5, 2018 @ 02:00 PM

Submit questions to dpmmteam1@fairfaxcounty.gov (Last day to submit questions is August 23, 2018 at 4:30 p.m. ET). Bidders may request for a site visit via e-mail to Howard Springsteen (Howard.Springsteen@fairfaxcounty.gov) or Jose Pineda (Jose.Pineda@fairfaxcounty.gov) for the following dates August 15, 2018, August 16, 2018, and August 20, 2018 between the hours of 8:00 a.m. to 2:00 p.m.



Clocks: Wall Synchronous and Impulse


BID NUMBER: IFB2000002624
CLOSING DATE/TIME: Sep 4, 2018 @ 02:00 PM

All questions pertaining to this IFB should be submitted in writing to the Contract Administrator, Eileen Thawley at ejthawley@fcps.edu, prior to August 27, 2018 at 2 p.m. EST.



Refuse Compactors: Inspection & Repair


BID NUMBER: IFB2000002627
CLOSING DATE/TIME: Aug 30, 2018 @ 11:00 AM



Nurse Aide Education Program


BID NUMBER: IFB2000002631
CLOSING DATE/TIME: Aug 28, 2018 @ 02:00 PM

An optional pre-bid conference will be held at 10:00 a.m. on August 16, 2018 at the Fairfax County Public Schools 8115 Gatehouse Road, Conference Room 4426, Falls Church, Virginia 22042-1203. The purpose of this conference is to allow potential bidders an opportunity to present questions and obtain clarification relative to any facet of this solicitation. All questions pertaining to this IFB should be submitted in writing to the contract administrator Thao Tran, at ttran10@fcps.edu prior to the pre-bid conference or no later than five business days prior to the bid opening.