Solicitations

Fairfax County, Virginia

This page provides information regarding procurement opportunities currently advertised by Fairfax County departments. The Department of Procurement and Material Management (DPMM) advertises separately from the departments listed in the links under Other Solicitation Opportunities. Vendors seeking opportunities should look at each link and sign up to receive solicitations via email with eVA.

Getting Started:

This area provides information regarding procurement opportunities currently being advertised by the Fairfax County Departments listed below.

Applicable to all solicitations issued by Department of Procurement and Material Management for General Goods, Services and Non-Capital Construction

Inclement Weather?

County and Schools operate on different operating schedules. Bidders are responsible for checking the appropriate operating status for possible delays or closings.

For County Bids: Check website http://www.fairfaxcounty.gov, the emergency information blog https://fairfaxcountyemergency.wordpress .com/ or 703-324-3201. If the operating status for the County is closed, unscheduled leave, or delayed opening, bids and proposals will be due at the same time on the next regular business day. Pre-bid or pre-proposal conferences will be rescheduled.

For Schools Bids: Check at http://www.fcps.edu. If the operating status for Schools Central Office is closed, unscheduled leave, or delayed opening, bids and proposals will be due at the same time on the next regular business day. Pre-bid or pre-proposal conferences will be rescheduled.

Other Solicitation Opportunities:

The websites below display procurement opportunities advertised by Fairfax County departments with procurement authority apart from the Department of Procurement and Material Management. Questions or issues with these solicitations should be directed to the relevant departments.

DPMM Current Solicitations:

Listed below are the Current Solicitations Request for Proposal (RFP), Invitation for Bid (IFB) and related Addenda. Interested Offerors/Bidders may obtain a copy of a solicitation by: Clicking on the bid number to view or print. Bids are provided on-line in PDF format (an Acrobat Reader 4.0 at a minimum is required), Picking up a hard copy at the address below:

Fairfax County Government Center
12000 Government Center Parkway, Suite 427
Fairfax, Virginia 22035-0013

Sending your request via Fax at 703-324-3228.
For questions on specific Bid Numbers call 703- 324-3201, TTY 711

Changes and addenda to the solicitation may occur prior to bid closing and/or opening. Be sure to check the listing frequently.

Send solicitation questions to:
Public Safety, Courts, IT- DPMM Team 1
Facilities, General Services- DPMM Team 2
Social Services- DPMM Team 3
Fairfax County Public Schools- 571-423-3550

 

Instructional Classes, Camps, Clinics/Seminars, Workshops, Daytrips, Residential Programs, League/Tournaments Etc.


Bid Number: 2000000101
CLOSING DATE/TIME: OPEN
 

Operate & Manage Services for Bus System


BID NUMBER: RFP2000002690
CLOSING DATE/TIME: Jan 18, 2019 @ 03:00 PM

An optional pre-proposal conference will be held on November 13, 2018 at 9:30 A.M. at the West Ox Facility, 4970 Alliance Drive, Fairfax Virginia 22035. The purpose of this conference is to allow potential offerors an opportunity to present questions and obtain clarification relative to any facet of this solicitation. A one-time walk-through/site visit of the County owned bus operations and maintenance facilities will be conducted pursuant to Paragraph 2 of the RFP Special Provisions Offerors will have an opportunity to review a contingent of the vehicles currently assigned to each bus operations and maintenance facility. No offeror will be allowed access to the fleet or the facilities outside of this process and timeframe. Due to limited space, it is requested that no more than four (4) representatives from each firm attend the pre-proposal conference. This Solicitation Contains Electronic Documents - Please Click Here


Addendum 5 
Addendum 2 Part 3 
ESF 1 
PMS2 270000 milles 
PMIPROCEDURES 
PMIPROCEDURES 
Addendum 4 
CountyEnergyPolicy 
Pre-Proposal Attendance Sheet 
2000002690 TECHNICAL PROVISIONS 
Current headway sheets All routes All da 
PREVENTIVE MAINTENANCE IN SERVICE PM 
Facility Maintenance Responsibilites 
Bus Bridge Turn Sheets 
Block statistics all routes all days 
Addendum 1 
Audit Form 092316 
Property Loss Notice 
Addendum 2 Part 2 
PM lists 
2017 Annual Ridership 
Fleet Mater file RFP 
PMC 48000 miles 
Energy Policy 
FUMES INSPECTION FORM 
Example Loss Notice Form 
BlockPaddle all routes all days 
PMT1 100000 miles 
PMH2 200000 miles 
Detail Staffing Schedule 
Addendum 2 Part 1 
Use of County Electronic Communications 
Addendum 3 
PMA 6000 miles 
Reston_July2018 
Huntington_July2018 
Route Profile_Headway 

Electronic Medical Record System


BID NUMBER: RFP2000002706
CLOSING DATE/TIME: Jan 31, 2019 @ 02:00 PM



Grounds Maintenance Equipment, Parts and


BID NUMBER: IFB2000002712
CLOSING DATE/TIME: Jan 18, 2019 @ 02:00 PM


Addendum 1ab 
Addendum 2 

OEM Parts & Service


BID NUMBER: IFB2000002742
CLOSING DATE/TIME: Feb 6, 2019 @ 02:00 PM

An optional pre-bid conference will be held on January 10, 2019 at 11:00 A.M., at the Fairfax County Government Center, 12000 Government Center Parkway, Conference Room 6, Fairfax, Virginia 22035. The purpose of this conference is to allow potential bidders an opportunity to present questions and obtain clarification relative to any facet of this solicitation. All questions pertaining to this IFB should be submitted in writing before or by January 21, 2019, 12:00 p.m. eastern time to the contract specialist at dpmmteam1@fairfaxcounty.gov.


Addendum 1 

Central Fire Alarm Systems


BID NUMBER: IFB2000002743
CLOSING DATE/TIME: Jan 28, 2019 @ 11:00 AM

A pre-bid conference will be held at 10:00 a.m. on January 14, 2019 at the Fairfax County Government Center, 12000 Government Center Parkway, Suite 123 (Library Services) Conference Room 123C, Fairfax VA, 22035. The purpose of this conference is to allow potential bidders an opportunity to present questions and obtain clarification relative to any facet of this solicitation.


Pre-Bid Attendance Sheet 
Addendum 1 

Lawn Care Services


BID NUMBER: IFB2000002745
CLOSING DATE/TIME: Feb 8, 2019 @ 11:00 AM

An optional pre-bid conference will be held at 9:00AM on February 1, 2019 at the Robert P. McMath Facility, 6000 Freds Oak Road, Burke, VA 22015. The purpose of this conference is to allow potential bidders an opportunity to present questions and obtain clarification relative to any facet of this solicitation. Bidders shall meet in the lobby of the facility. This Solicitation Contains Electronic Documents - Please Click Here to retrieve these documents.



Electric Motor Repair


BID NUMBER: IFB2000002750
CLOSING DATE/TIME: Jan 25, 2019 @ 11:00 AM

An optional pre-bid conference will be held at 10:00 a.m. on Friday, January 4, 2019 at the Noman M. Cole Jr., Pollution Control Plant located at 9399 Richmond HWY, Conference Room 120, Lorton, VA 22079. The purpose of this conference is to allow potential bidders an opportunity to present questions and obtain clarification relative to any facet of this solicitation. Bidders shall meet in the lobby of the facility.


Addendum 3 
Addendum 2 
Addendum 1