Solicitations

Fairfax County, Virginia

This page provides information regarding procurement opportunities currently advertised by Fairfax County departments. The Department of Procurement and Material Management (DPMM) advertises separately from the departments listed in the links under Other Solicitation Opportunities. Vendors seeking opportunities should look at each link and sign up to receive solicitations via email with eVA.

Getting Started:

This area provides information regarding procurement opportunities currently being advertised by the Fairfax County Departments listed below.

Applicable to all solicitations issued by Department of Procurement and Material Management for General Goods, Services and Non-Capital Construction

Inclement Weather?

County and Schools operate on different operating schedules. Bidders are responsible for checking the appropriate operating status for possible delays or closings.

For County Bids: Check website http://www.fairfaxcounty.gov, the emergency information blog https://fairfaxcountyemergency.wordpress .com/ or 703-324-3201. If the operating status for the County is closed, unscheduled leave, or delayed opening, bids and proposals will be due at the same time on the next regular business day. Pre-bid or pre-proposal conferences will be rescheduled.

For Schools Bids: Check at http://www.fcps.edu. If the operating status for Schools Central Office is closed, unscheduled leave, or delayed opening, bids and proposals will be due at the same time on the next regular business day. Pre-bid or pre-proposal conferences will be rescheduled.

Other Solicitation Opportunities:

The websites below display procurement opportunities advertised by Fairfax County departments with procurement authority apart from the Department of Procurement and Material Management. Questions or issues with these solicitations should be directed to the relevant departments.

DPMM Current Solicitations:

Listed below are the Current Solicitations Request for Proposal (RFP), Invitation for Bid (IFB) and related Addenda. Interested Offerors/Bidders may obtain a copy of a solicitation by: Clicking on the bid number to view or print. Bids are provided on-line in PDF format (an Acrobat Reader 4.0 at a minimum is required), Picking up a hard copy at the address below:

Fairfax County Government Center
12000 Government Center Parkway, Suite 427
Fairfax, Virginia 22035-0013

Sending your request via Fax at 703-324-3228.
For questions on specific Bid Numbers call 703- 324-3201, TTY 711

Changes and addenda to the solicitation may occur prior to bid closing and/or opening. Be sure to check the listing frequently.

Send solicitation questions to:
Public Safety, Courts, IT- DPMM Team 1
Facilities, General Services- DPMM Team 2
Social Services- DPMM Team 3
Fairfax County Public Schools- 571-423-3550
 

Bonfire Portal

 


Recreational Program Services


BID NUMBER: RFP2000003079
CLOSING DATE/TIME: Dec 8, 2020 @ 10:00 AM

IMPORTANT eBid NOTICE: THIS IS AN ELECTRONIC PROCUREMENT : SUBMISSIONS WILL ONLY BE ACCEPTED ELECTRONICALLY VIA THE BONFIRE PORTAL https://fairfaxcounty.bonfirehub.com. Fairfax County Government uses a procurement portal powered by Bonfire Interactive for accepting and evaluating proposals. To register, visit https://fairfaxcounty.bonfirehub.com. Additional assistance is also available at Support@GoBonfire.com. Submitting proposals via the Bonfire portal is mandatory. Fairfax County will not accept proposals submitted by paper, telephone, facsimile (“FAX”) transmission, or electronic mail (e-mail) in response to this RFP. Reference section titled “ELECTRONIC SUBMISSION OF PROPOSAL” in the Special Provisions, for additional information. Fairfax County strongly encourages offerors to submit proposals well in advance of the proposal submission deadline. A proposal submission is not considered successful unless all necessary files have been uploaded and the ‘Submit & Finalize’ step has been completed. Offerors are responsible for the consequences of any failure to plan ahead in the submission of its Proposal.



COMMERCIAL LAUNDRY EQUIPMENT BID NUMBER


BID NUMBER: IFB2000003149
CLOSING DATE/TIME: Oct 29, 2020 @ 11:00 AM

IMPORTANT NOTICE: THIS IS AN ELECTRONIC PROCUREMENT (eBID) SUBMISSIONS WILL ONLY BE ACCEPTED ELECTRONICALLY VIA THE BONFIRE PORTAL (https://fairfaxcounty.bonfirehub.com) Fairfax County Government uses a procurement portal powered by Bonfire Interactive for accepting and evaluating proposals. To register, visit https://fairfaxcounty.bonfirehub.com. Additional assistance is also available at Support@GoBonfire.com. Submitting proposals via the Bonfire portal is mandatory. Fairfax County will not accept proposals submitted by paper, telephone, facsimile (“FAX”) transmission, or electronic mail (e-mail) in response to this RFP. Reference Special Provisions, Section 13 for additional information. Fairfax County strongly encourages offerors to submit proposals well in advance of the proposal submission deadline. A proposal submission is not considered successful unless all necessary files have been uploaded and the ‘Submit & Finalize’ step has been completed. Offerors are responsible for the consequences of any failure to plan ahead in the submission of its Proposal.



Retirement Gifts Rosewood Clock & Plaque


BID NUMBER: IFB2000003162
CLOSING DATE/TIME: Nov 13, 2020 @ 01:00 PM

An optional pre-bid conference will be held on November 2, 2020 at 11 a.m. via Microsoft Teams Video Conference. Those interested in attending the pre-bid conference must contact the Contract Administrator at jmott@fcps.edu to obtain the MS Teams link. Attendees requiring special services are asked to provide their requirements to the Office of Equity and Employee relations at 571-423-3070, HRequity&empolyeerelations@fcps.edu or TRS at 711. Please allow seven (7) working days in advance of the event to make the necessary arrangements.



Groundwater and Surface Water Sampling,


BID NUMBER: RFP2000003178
CLOSING DATE/TIME: Nov 4, 2020 @ 11:00 AM

IMPORTANT NOTICE THIS IS AN ELECTRONIC BIDDING (eBid) SUBMISSIONS WILL ONLY BE ACCEPTED ELECTRONICALLY VIA THE BONFIRE PORTAL (https://fairfaxcounty.bonfirehub.com) Fairfax County Government uses a procurement portal powered by Bonfire Interactive for accepting and evaluating proposals. To register, visit https://fairfaxcounty.bonfirehub.com. Additional assistance is also available at Support@GoBonfire.com. Submitting proposals via the Bonfire portal is mandatory. Fairfax County will not accept proposals submitted by paper, telephone, facsimile (“FAX”) transmission, or electronic mail (e-mail) in response to this RFP. Reference Special Provisions, Section 11 for additional information. Fairfax County strongly encourages offerors to submit proposals well in advance of the proposal submission deadline. A proposal submission is not considered successful unless all necessary files have been uploaded and the ‘Submit & Finalize’ step has been completed. Offerors are responsible for the consequences of any failure to plan ahead in the submission of its Proposal.



I66 & I95 Upgrade Landfill Gas Monitorin


BID NUMBER: IFB2000003200
CLOSING DATE/TIME: Nov 13, 2020 @ 01:00 PM

IMPORTANT NOTICE THIS IS AN ELECTRONIC PROCUREMENT (eBID) SUBMISSIONS WILL ONLY BE ACCEPTED ELECTRONICALLY VIA THE BONFIRE PORTAL (https://fairfaxcounty.bonfirehub.com) Fairfax County Government uses a procurement portal powered by Bonfire Interactive for accepting and evaluating bids. To register, visit https://fairfaxcounty.bonfirehub.com. Additional assistance is also available at Support@GoBonfire.com. Submitting bids via the Bonfire portal is Mandatory. Fairfax County will not accept bids submitted by paper, telephone, facsimile (“FAX”) transmission, or electronic mail (e-mail) in response to this IFB. Reference Special Provisions, Section 10, Submission of Bids, for additional information. Fairfax County strongly encourages bidders to submit bids well in advance of the bid submission deadline. A bid submission is not considered successful unless all necessary files have been uploaded and the ‘Submit & Finalize’ step has been completed. Bidders are responsible for the consequences of any failure to plan ahead in the submission of its Bid. An optional guided site visit will be held for each work site on Thursday, November 5, 2020 as follows: For I-95: Time – 9:30 AM at 9850 Furnace Road, Lorton, VA 22079, convening outside of the administrative building For I-66: Time – 1:30 PM at 4618 West Ox Road, Fairfax, VA 22030, convening outside of the operations center The visit should take approximately 90 minutes. In the event of inclement weather, the visits will be moved inside and masks are required. Please arrive at least 15 minutes prior to the start time.



Fleet Maintenance Management Software Sy


BID NUMBER: RFP2000003205
CLOSING DATE/TIME: Dec 10, 2020 @ 02:00 PM

IMPORTANT NOTICE THIS IS AN ELECTRONIC PROCUREMENT (eBID) SUBMISSIONS WILL ONLY BE ACCEPTED ELECTRONICALLY VIA THE BONFIRE PORTAL (https://fairfaxcounty.bonfirehub.com) Fairfax County Government uses a procurement portal powered by Bonfire Interactive for accepting and evaluating proposals. To register, visit https://fairfaxcounty.bonfirehub.com. Additional assistance is also available at Support@GoBonfire.com. Offerors must register in the Bonfire portal in order to download the RFP documents and submit a response to this RFP. Submitting proposals via the Bonfire portal is mandatory. Fairfax County will not accept proposals submitted by paper, telephone, facsimile (“FAX”) transmission, or electronic mail (e-mail) in response to this RFP. Reference Special Provisions, Section 14 for additional information. Fairfax County strongly encourages offerors to submit proposals well in advance of the proposal submission deadline. A proposal submission is not considered successful unless all necessary files have been uploaded and the ‘Submit & Finalize’ step has been completed. Offerors are responsible for the consequences of any failure to plan ahead in the submission of its Proposal.



Herndon Senior Center and ADHC Meals


BID NUMBER: RFP2000003212
CLOSING DATE/TIME: Oct 28, 2020 @ 02:00 PM

IMPORTANT NOTICE THIS IS AN ELECTRONIC PROCUREMENT (eBID) SUBMISSIONS WILL ONLY BE ACCEPTED ELECTRONICALLY VIA THE BONFIRE PORTAL (https://fairfaxcounty.bonfirehub.com) Fairfax County Government uses a procurement portal powered by Bonfire Interactive for accepting and evaluating proposals. To register, visit https://fairfaxcounty.bonfirehub.com. Additional assistance is also available at Support@GoBonfire.com. Submitting proposals via the Bonfire portal is mandatory. Fairfax County will not accept proposals submitted by paper, telephone, facsimile (“FAX”) transmission, or electronic mail (e-mail) in response to this RFP. Reference Special Provisions, Section 13, Submission of Proposal, for additional information for additional information. Fairfax County strongly encourages offerors to submit proposals well in advance of the proposal submission deadline. A proposal submission is not considered successful unless all necessary files have been uploaded and the ‘Submit & Finalize’ step has been completed. Offerors are responsible for the consequences of any failure to plan ahead in the submission of its Proposal.



Psychological Services for FRD


BID NUMBER: RFP2000003226
CLOSING DATE/TIME: Nov 19, 2020 @ 10:00 AM

Fairfax County Government uses a procurement portal powered by Bonfire Interactive for accepting and evaluating proposals. To register, visit https://fairfaxcounty.bonfirehub.com. Additional assistance is also available at Support@GoBonfire.com. Bidders must register in the Bonfire portal in order to download the RFP documents and submit a response to this RFP. Submitting proposals via the Bonfire portal is mandatory. Fairfax County will not accept RFP's submitted by paper, telephone, facsimile (“FAX”) transmission, or electronic mail (e-mail) in response to this RFP. Reference Special Provisions, Section 17 for additional information. Fairfax County strongly encourages offeror to submit proposals well in advance of the submission deadline. A proposal submission is not considered successful unless all necessary files have been uploaded and the ‘Submit & Finalize’ step has been completed. Offerors are responsible for the consequences of any failure to plan ahead in the submission of its Proposal.



Custodial Services at RCC and MCC


BID NUMBER: RFP2000003228
CLOSING DATE/TIME: Oct 29, 2020 @ 10:00 AM

IMPORTANT NOTICE: THIS IS AN ELECTRONIC PROCUREMENT (eBID): SUBMISSIONS WILL ONLY BE ACCEPTED ELECTRONICALLY VIA THE BONFIRE PORTAL (https://fairfaxcounty.bonfirehub.com) Fairfax County Government uses a procurement portal powered by Bonfire Interactive for accepting and evaluating proposals. To register, visit https://fairfaxcounty.bonfirehub.com. Additional assistance is also available at Support@GoBonfire.com. Submitting proposals via the Bonfire portal is mandatory. Fairfax County will not accept proposals submitted by paper, telephone, facsimile (“FAX”) transmission, or electronic mail (e-mail) in response to this RFP. Reference Special Provisions, Section 11 for additional information. Fairfax County strongly encourages offerors to submit proposals well in advance of the proposal submission deadline. A proposal submission is not considered successful unless all necessary files have been uploaded and the ‘Submit & Finalize’ step has been completed. Offerors are responsible for the consequences of any failure to plan ahead in the submission of its Proposal.



Ferric Chloride, Grade 2, Liquid


BID NUMBER: IFB2000003231
CLOSING DATE/TIME: Nov 18, 2020 @ 01:00 PM

IMPORTANT NOTICE THIS IS AN ELECTRONIC PROCUREMENT (eBID) SUBMISSIONS WILL ONLY BE ACCEPTED ELECTRONICALLY VIA THE BONFIRE PORTAL (https://fairfaxcounty.bonfirehub.com) Fairfax County Government uses a procurement portal powered by Bonfire Interactive for accepting and evaluating Bids. To register, visit https://fairfaxcounty.bonfirehub.com. Additional assistance is also available at Support@GoBonfire.com. Offerors must register in the Bonfire portal in order to download the IFB documents and submit a response to this IFB. Submitting bids via the Bonfire portal is mandatory. Fairfax County will not accept Bids submitted by paper, telephone, facsimile (“FAX”) transmission, or electronic mail (e-mail) in response to this IFB. Reference Special Provisions, Section 7, for additional information. Fairfax County strongly encourages offerors to submit Bids well in advance of the Bid submission deadline. A Bid submission is not considered successful unless all necessary files have been uploaded and the ‘Submit & Finalize’ step has been completed. Bidders are responsible for the consequences of any failure to plan ahead in the submission of its Bid.



Transit Facilities Maintenance and Opera


BID NUMBER: RFP2000003233
CLOSING DATE/TIME: Nov 17, 2020 @ 03:00 PM

IMPORTANT NOTICE THIS IS AN ELECTRONIC PROCUREMENT (eBID) SUBMISSIONS WILL ONLY BE ACCEPTED ELECTRONICALLY VIA THE BONFIRE PORTAL (https://fairfaxcounty.bonfirehub.com) Fairfax County Government uses a procurement portal powered by Bonfire Interactive for accepting and evaluating proposals. To register, visit https://fairfaxcounty.bonfirehub.com . Additional assistance is also available at Support@GoBonfire.com. Submitting proposals via the Bonfire portal is mandatory. Fairfax County will not accept proposals submitted by paper, telephone, facsimile. (“FAX”) transmission, or electronic mail (e-mail) in response to this RFP. Reference Special Provisions, Section 13, Submission of Proposal for additional information. Fairfax County strongly encourages offerors to submit proposals well in advance of the proposal submission deadline. A proposal submission is not considered successful unless all necessary files have been uploaded and the ‘Submit & Finalize’ step has been completed. Offerors are responsible for the consequences of any failure to plan ahead in the submission of its Proposal. PLEASE NOTE THE LAST DAY TO SUBMIT QUESTIONS REGARDING THIS RFP IS NOVEMBER 6, 2020 BY 4:30 PM.



Concurrent Learning Classroom Cameras


BID NUMBER: IFB2000003240
CLOSING DATE/TIME: Oct 29, 2020 @ 03:00 PM


Addendum 1 
IFB 2000003240 
Addendum 2 
Addendum 3