Solicitations

Fairfax County, Virginia

Getting Started:

This area provides information regarding procurement opportunities currently being advertised by the Fairfax County Departments listed below. Vendors seeking opportunities should look at each link and sign up to receive solicitations via email with eVA.

 

The General Conditions & Instructions to Bidder are the standard instructions, clauses and requirements incorporated into all solicitations (IFB/RFP) and resulting contracts which are derived from laws, or administrative procedures of the Fairfax County Government.

 

Inclement Weather?

Bidders are responsible for checking the appropriate operating status for possible delays or closings.

For County Bids: Check website http://www.fairfaxcounty.gov, the emergency information blog https://fairfaxcountyemergency.wordpress .com/ or 703-324-3201. If the operating status for the County is closed, unscheduled leave, or delayed opening, bids and proposals will be due at the same time on the next regular business day. Pre-bid or pre-proposal conferences will be rescheduled.

For Schools Bids: Check at http://www.fcps.edu. If the operating status for Schools Central Office is closed, unscheduled leave, or delayed opening, bids and proposals will be due at the same time on the next regular business day. Pre-bid or pre-proposal conferences will be rescheduled.

 

Other Solicitation Opportunities:

The websites below display procurement opportunities advertised by Fairfax County departments with procurement authority apart from the Department of Procurement and Material Management. Questions or issues with these solicitations should be directed to the relevant departments.

 

DPMM Solicitations:

Listed below are the Current Solicitations Request for Proposal (RFP), Invitation for Bid (IFB) and related Addenda. Interested offerors/bidders may obtain a copy of a solicitation by clicking on the Bonfire Portal link below. DPMM utilizes Bonfire to efficiently disseminate solicitations and associated documentation to interested offerors.

Changes and addenda to the solicitation may occur prior to bid closing and/or opening.

Be sure to check the Bonfire listing frequently.

Send solicitation questions to:
Public Safety, Courts, IT - DPMM Team 1
Facilities, General Services - DPMM Team 2
Social Services - DPMM Team 3
Fairfax County Public Schools - 571-423-3550

 

 

Bonfire Portal

 

RECREATIONAL PROGRAM SERVICES

BID NUMBER: RFP2000003079
IMPORTANT eBid NOTICE: THIS IS AN ELECTRONIC PROCUREMENT : SUBMISSIONS WILL ONLY BE ACCEPTED ELECTRONICALLY VIA THE BONFIRE PORTAL https://fairfaxcounty.bonfirehub.com. Fairfax County Government uses a procurement portal powered by Bonfire Interactive for accepting and evaluating proposals. To register, visit https://fairfaxcounty.bonfirehub.com. Additional assistance is also available at Support@GoBonfire.com. Submitting proposals via the Bonfire portal is mandatory. Fairfax County will not accept proposals submitted by paper, telephone, facsimile (“FAX”) transmission, or electronic mail (e-mail) in response to this RFP. Reference section titled “ELECTRONIC SUBMISSION OF PROPOSAL” in the Special Provisions, for additional information. A proposal submission is not considered successful unless all necessary files have been uploaded and the ‘Submit & Finalize’ step has been completed. Offerors are responsible for the consequences of any failure to plan ahead in the submission of its Proposal.


Satellite Communication Services


BID NUMBER: RFP2000003537
CLOSING DATE/TIME: Feb 17, 2023 @ 02:00 PM

IMPORTANT NOTICE THIS IS AN ELECTRONIC PROCUREMENT (eBID) SUBMISSIONS WILL ONLY BE ACCEPTED ELECTRONICALLY VIA THE BONFIRE PORTAL (https://fairfaxcounty.bonfirehub.com) Fairfax County Government uses a procurement portal powered by Bonfire Interactive for accepting and evaluating proposals. To register, visit https://fairfaxcounty.bonfirehub.com. Additional assistance is also available at Support@GoBonfire.com. Offerors must register in the Bonfire portal in order to download the RFP documents and submit a response to this RFP. Submitting proposals via the Bonfire portal is mandatory. Fairfax County will not accept proposals submitted by paper, telephone, facsimile (“FAX”) transmission, or electronic mail (e-mail) in response to this RFP. Reference Special Provisions, Section 14 for additional information. Fairfax County strongly encourages offerors to submit proposals well in advance of the proposal submission deadline. A proposal submission is not considered successful unless all necessary files have been uploaded and the ‘Submit & Finalize’ step has been completed. Offerors are responsible for the consequences of any failure to plan ahead in the submission of its Proposal.



Electronic Security Maintenance


BID NUMBER: RFP2000003555
CLOSING DATE/TIME: Jan 31, 2023 @ 03:00 PM

THIS IS AN ELECTRONIC PROCUREMENT (eBID) SUBMISSIONS WILL ONLY BE ACCEPTED ELECTRONICALLY VIA THE BONFIRE PORTAL (https://fairfaxcounty.bonfirehub.com) Fairfax County Government uses a procurement portal powered by Bonfire Interactive for accepting and evaluating proposals. To register, visit https://fairfaxcounty.bonfirehub.com. Additional assistance is also available at Support@GoBonfire.com. Offerors must register in the Bonfire portal in order to download the RFP documents and submit a response to this RFP. Submitting proposals via the Bonfire portal is mandatory. Fairfax County will not accept proposals submitted by paper, telephone, facsimile (“FAX”) transmission, or electronic mail (e-mail) in response to this RFP. Reference Special Provisions, Section 13 for additional information. Fairfax County strongly encourages offerors to submit proposals well in advance of the proposal submission deadline. A proposal submission is not considered successful unless all necessary files have been uploaded and the ‘Submit & Finalize’ step has been completed. Offerors are responsible for the consequences of any failure to plan ahead in the submission of its Proposal.



Human Capital Management System and Impl


BID NUMBER: RFP2000003645
CLOSING DATE/TIME: Mar 7, 2023 @ 02:00 PM

THIS IS AN ELECTRONIC PROCUREMENT (eBID) SUBMISSIONS WILL ONLY BE ACCEPTED ELECTRONICALLY VIA THE BONFIRE PORTAL (https://fcps.bonfirehub.com). Fairfax County Public Schools (FCPS) uses a procurement portal powered by Bonfire Interactive for accepting and evaluating proposals. To register, visit https://fcps.bonfirehub.com. Additional assistance is also available at Support@GoBonfire.com. Submitting proposals via the Bonfire portal is mandatory. FCPS will not accept proposals submitted by paper, telephone, facsimile (“FAX”) transmission, or electronic mail (e-mail) in response to this RFP. Reference Special Provisions, Section 15 for additional information. FCPS strongly encourages offerors to submit proposals well in advance of the proposal submission deadline. A proposal submission is not considered successful unless all necessary files have been uploaded and the ‘Submit & Finalize’ step has been completed. Offerors are responsible for the consequences of any failure to plan ahead in the submission of its Proposal.



Administration of Dental Plans


BID NUMBER: RFP2000003646
CLOSING DATE/TIME: Feb 1, 2023 @ 02:00 PM

IMPORTANT NOTICE THIS IS AN ELECTRONIC PROCUREMENT (eBID) SUBMISSIONS WILL ONLY BE ACCEPTED ELECTRONICALLY VIA THE BONFIRE PORTAL (https://fcps.bonfirehub.com) Fairfax County Public Schools (FCPS) uses a procurement portal powered by Bonfire Interactive for accepting and evaluating proposals. To register, visit https://fcps.bonfirehub.com. Additional assistance is also available at Support@GoBonfire.com. Submitting proposals via the Bonfire portal is mandatory. FCPS will not accept proposals submitted by paper, telephone, facsimile (“FAX”) transmission, or electronic mail (e-mail) in response to this RFP. Reference Special Provisions, Section 15 for additional information. FCPS strongly encourages offerors to submit proposals well in advance of the proposal submission deadline. A proposal submission is not considered successful unless all necessary files have been uploaded and the ‘Submit & Finalize’ step has been completed. Offerors are responsible for the consequences of any failure to plan ahead in the submission of its proposal. A pre-proposal conference will be held on January 10, 2023 at 2 p.m. EST. The purpose of this conference is to allow potential offerors an opportunity to present questions and obtain clarification relative to any facet of this solicitation. While attendance at this conference will not be a prerequisite to submitting a proposal, offerors who intend to submit a proposal are encouraged to attend. FCPS encourages attendees to ensure they have access to the solicitation during the conference. Any changes resulting from this conference will be issued in a written addendum to the solicitation. All questions pertaining to this RFP should be submitted in writing to the contract administrator Reginald Taylor at rtaylor@fcps.edu no later than January 17, 2023 at 2:00 p.m. Eastern Time. SPECIAL INSTRUCTIONS TO OFFERORS: Participation and plan data will be made available to offerors. To obtain access to the files, each prospective Offeror must complete the Non-Disclosure Agreement (NDA) attached to this RFP (Appendix D) and submit the NDA with legally authorized signature to Reginald Taylor at rtaylor@fcps.edu.


Pre-proposal Conference Attendance 
Addendum 1 

Security Shades and Other Related Produc


BID NUMBER: IFB2000003648
CLOSING DATE/TIME: Feb 8, 2023 @ 02:00 PM

IMPORTANT NOTICE THIS IS AN ELECTRONIC PROCUREMENT (eBID) SUBMISSIONS WILL ONLY BE ACCEPTED ELECTRONICALLY VIA THE BONFIRE PORTAL (https://fcps.bonfirehub.com) Fairfax County Public Schools (FCPS) uses a procurement portal powered by Bonfire Interactive for accepting and evaluating bids. To register, visit https://fcps.bonfirehub.com. Additional assistance is also available at Support@GoBonfire.com. Submitting bids via the Bonfire portal is mandatory. FCPS will not accept bids submitted by paper, telephone, facsimile (“FAX”) transmission, or electronic mail (e-mail) in response to this IFB. Reference section titled “SUBMISSION OF BIDS” in the Special Provisions. FCPS strongly encourages bidders to submit bids well in advance of the bid submission deadline. A bid submission is not considered successful unless all necessary files have been uploaded and the ‘Submit & Finalize’ step has been completed. Bidders are responsible for the consequences of any failure to plan ahead in the submission of its bid.



Consultant Services for Middle School St


BID NUMBER: RFP2000003655
CLOSING DATE/TIME: Jan 31, 2023 @ 12:00 PM