Solicitations

Fairfax County, Virginia

This page provides information regarding procurement opportunities currently advertised by Fairfax County departments. The Department of Procurement and Material Management (DPMM) advertises separately from the departments listed in the links under Other Solicitation Opportunities. Vendors seeking opportunities should look at each link and sign up to receive solicitations via email with eVA.

Getting Started:

This area provides information regarding procurement opportunities currently being advertised by the Fairfax County Departments listed below.

Applicable to all solicitations issued by Department of Procurement and Material Management for General Goods, Services and Non-Capital Construction

Inclement Weather?

County and Schools operate on different operating schedules. Bidders are responsible for checking the appropriate operating status for possible delays or closings.

For County Bids: Check website http://www.fairfaxcounty.gov, the emergency information blog https://fairfaxcountyemergency.wordpress .com/ or 703-324-3201. If the operating status for the County is closed, unscheduled leave, or delayed opening, bids and proposals will be due at the same time on the next regular business day. Pre-bid or pre-proposal conferences will be rescheduled.

For Schools Bids: Check at http://www.fcps.edu. If the operating status for Schools Central Office is closed, unscheduled leave, or delayed opening, bids and proposals will be due at the same time on the next regular business day. Pre-bid or pre-proposal conferences will be rescheduled.

Other Solicitation Opportunities:

The websites below display procurement opportunities advertised by Fairfax County departments with procurement authority apart from the Department of Procurement and Material Management. Questions or issues with these solicitations should be directed to the relevant departments.

DPMM Current Solicitations:

Listed below are the Current Solicitations Request for Proposal (RFP), Invitation for Bid (IFB) and related Addenda. Interested Offerors/Bidders may obtain a copy of a solicitation by: Clicking on the bid number to view or print. Bids are provided on-line in PDF format (an Acrobat Reader 4.0 at a minimum is required), Picking up a hard copy at the address below:

Fairfax County Government Center
12000 Government Center Parkway, Suite 427
Fairfax, Virginia 22035-0013

Sending your request via Fax at 703-324-3228.
For questions on specific Bid Numbers call 703- 324-3201, TTY 711

Changes and addenda to the solicitation may occur prior to bid closing and/or opening. Be sure to check the listing frequently.

Send solicitation questions to:
Public Safety, Courts, IT- DPMM Team 1
Facilities, General Services- DPMM Team 2
Social Services- DPMM Team 3
Fairfax County Public Schools- 571-423-3550

 

Instructional Classes, Camps, Clinics/Seminars, Workshops, Daytrips, Residential Programs, League/Tournaments Etc.


Bid Number: 2000000101
CLOSING DATE/TIME: OPEN
 

Tax, Parking Ticket, & Non-Tax Collectio


BID NUMBER: RFP2000002609
CLOSING DATE/TIME: Nov 9, 2018 @ 02:00 PM

An optional pre-proposal conference will be held at 2:00 P.M. EDT on October 10, 2018 at the Fairfax County Government Center, 12000 Government Center Parkway, Conference Room 120-C (located inside the cafeteria), Fairfax Virginia. The purpose of this conference is to allow potential offerors an opportunity to present questions and obtain clarification relative to any facet of this solicitation. While attendance at this conference will not be a prerequisite to submitting a proposal, offerors who intend to submit a proposal are encouraged to attend. Bring a copy of the solicitation with you. Any changes resulting from this conference will be issued in a written addendum to the solicitation. All questions pertaining to this RFP should be submitted in writing to the contract specialist at dpmmteam1@fairfaxcounty.gov by October 18, 2018.


Attachment 3 to Addendum 1 
Addendum 2 
Addendum 3 
Addendum 1 
Attachment 3 to Addendum 1 
Attachment 2 to Addendum 1 

MOTOROLA TWO-WAY RADIOS; PURCHASE & RELA


BID NUMBER: IFB2000002625
CLOSING DATE/TIME: Nov 19, 2018 @ 02:00 PM

An optional pre-bid conference will be held at 10:30 a.m. on October 30, 2018 at the Fairfax County Public Schools Woodson Annex, 4107 Whitacre Rd, Conference Room T116 Fairfax, Virginia 22032. The purpose of this conference is to allow potential bidders an opportunity to present questions and obtain clarification relative to any facet of this solicitation. All questions pertaining to this IFB should be submitted in writing to the contract administrator Samira Mkaimel at smkaimel@fcps.edu by COB October 31, 2018.


Addendum 1 

Cabling, Telecommunications Products and


BID NUMBER: RFP2000002626
CLOSING DATE/TIME: Nov 30, 2018 @ 02:00 PM

An optional pre-proposal conference will be held at 1:00 p.m. on October 30, 2018 at the Fairfax County Public Schools 8115 Gatehouse Road, Conference Room 1600, Falls Church, Virginia 22042. The purpose of this conference is to allow potential offerors an opportunity to present questions and obtain clarification relative to any facet of this solicitation. All questions pertaining to this RFP should be submitted in writing to the contract administrator Samira Mkaimel at smkaimel@fcps.edu by October 31, 2018.


2000002626_Preproposal Attendance 
Addendum 2 
Addendum 1 

Grounds Maintenance & Landscaping


BID NUMBER: RFP2000002634
CLOSING DATE/TIME: Nov 1, 2018 @ 11:00 AM

A pre-proposal conference will be held on October 4, 2018 at 1:30p.m. in the Fairfax County Government Center, Conference Room 9 & 10, 12000 Government Center Parkway, Fairfax, Virginia. To request reasonable ADA accommodations, call the Department of Procurement and Material Management ADA representative at TTY 711. Please allow seven working days in advance of the event to make the necessary arrangements.
This Solicitation Contains Electronic Documents - Please Click Here to retrieve these documents.


Addendum 3 
Attendance Sheet 
Section 3 Procedure 
Attachment A Technical Provisions 
Addendum 2 
DHCD Price Schedule 
DHCD Section 3 Business 
Addendum 1 
Section 3 Economic 

Variable Refrigerant Flow (VRF) and Vari


BID NUMBER: IFB2000002636
CLOSING DATE/TIME: Nov 1, 2018 @ 02:00 PM


Addendum 1 

Fair Housing Testing


BID NUMBER: RFP2000002638
CLOSING DATE/TIME: Nov 29, 2018 @ 02:00 PM

An optional pre-proposal conference will be held at 1:00 P.M. on November 7, 2018 at the Fairfax County Government Center, 12000 Government Center Parkway, Conference Room 8, Fairfax, Virginia. The purpose of this conference is to allow potential offerors an opportunity to present questions and obtain clarification relative to any facet of this solicitation. All questions pertaining to this RFP should be submitted in writing to the contract specialist at dpmmteam3@fairfaxcounty.gov prior to the pre-proposal conference.


Pre-Proposal Attendance Sheet 

Rental Folding Chairs and Tables


BID NUMBER: IFB2000002643
CLOSING DATE/TIME: Nov 20, 2018 @ 11:00 AM

Pre-Bid Conference to be held: Tuesday, November 6, 2018 @ 9:30 a.m. Forte Support Center 6800B Industrial Road Conference Room 117 Springfield, VA 22151


Addendum 1 

Improvements, Renovations, Repairs


BID NUMBER: RFP2000002654
CLOSING DATE/TIME: Nov 13, 2018 @ 11:00 AM

An optional pre-proposal conference will be held on October 15 at 10:00 A.M. in the Fairfax County Government Center, Conference Center, 12000 Government Center Parkway, Room 9/10, Fairfax, Virginia. To request reasonable ADA accommodations, call the Department of Procurement and Material Management ADA representative at TTY 711. Please allow seven working days in advance of the event to make the necessary arrangements


Addendum 2 
Section 3 Procedure 
Plan 3 Economic 
Attendance Sheet 
Addendum 2, Attachment 
Addendum 1 
Section 3 Business Cert. 

Operation, Staffing, Management and Supp


BID NUMBER: RFP2000002660
CLOSING DATE/TIME: Nov 13, 2018 @ 02:00 PM

An optional pre-proposal conference and site visit will be held at 2:30 p.m. on October 23, 2018 at the Fairfax County Fire and Rescue Department, Logistics Distribution Center, located at 6800A Industrial Road, Springfield, Virginia 22151. The purpose of this conference is to allow potential offerors an opportunity to tour the facility, present questions, and obtain clarification relative to any facet of this solicitation. All questions pertaining to this RFP should be submitted in writing to the contract specialist at dpmmteam1@fairfaxcounty.gov prior to the pre-proposal conference.


Addendum 1 
Addendum 2 
Pre-Proposal Conference Attendance 

Moving to Work (MTW), Self-Sufficiency


BID NUMBER: RFP2000002662
CLOSING DATE/TIME: Nov 29, 2018 @ 11:00 AM

An optional pre-proposal conference will be held at 2:00P.M. on October 26, 2018 at the Fairfax County Government Center, 12000 Government Center Parkway, Conference Room 232, Fairfax Virginia. The purpose of this conference is to allow potential offerors an opportunity to present questions and obtain clarification relative to any facet of this solicitation.


Addendum 1 

1:1 Student Laptop Computer Program


BID NUMBER: RFP2000002671
CLOSING DATE/TIME: Nov 27, 2018 @ 04:00 PM

An optional pre-proposal conference will be held at 2:00 p.m. on Thursday, November 8, 2018 at the Fairfax County Public Schools 8115 Gatehouse Road, Conference Room 1600, Falls Church, Virginia 22042-1203. The purpose of this conference is to allow potential Offerors an opportunity to present questions and obtain clarification relative to any facet of this solicitation. All questions pertaining to this RFP should be submitted in writing to the contract administrator, Samira Mkaimel at smkaimel@fcps.edu by COB November 13, 2018.


2000002671_Preproposal Attendance 
Addendum 1 

Adult Detention Center Roof Replacement


BID NUMBER: IFB2000002681
CLOSING DATE/TIME: Dec 12, 2018 @ 11:00 AM

A mandatory pre-bid conference will be held at 1:30 P.M. on November 29, 2018, at the Fairfax County Government Center, 12000 Government Center Parkway, Fairfax, VA 22030, Conference Room 232. The purpose of this conference is to allow potential bidders an opportunity to present questions and obtain clarification relative to any facet of this solicitation. NO ONE WILL BE ADMITTED AFTER 1:40 P.M.



Operate & Manage Services for Bus System


BID NUMBER: RFP2000002690
CLOSING DATE/TIME: Dec 7, 2018 @ 03:00 PM

An optional pre-proposal conference will be held on November 13, 2018 at 9:30 A.M. at the West Ox Facility, 4970 Alliance Drive, Fairfax Virginia 22035. The purpose of this conference is to allow potential offerors an opportunity to present questions and obtain clarification relative to any facet of this solicitation. A one-time walk-through/site visit of the County owned bus operations and maintenance facilities will be conducted pursuant to Paragraph 2 of the RFP Special Provisions Offerors will have an opportunity to review a contingent of the vehicles currently assigned to each bus operations and maintenance facility. No offeror will be allowed access to the fleet or the facilities outside of this process and timeframe. Due to limited space, it is requested that no more than four (4) representatives from each firm attend the pre-proposal conference. This Solicitation Contains Electronic Documents - Please Click Here


ESF 1 
PMS2 270000 milles 
PMIPROCEDURES 
CountyEnergyPolicy 
Pre-Proposal Attendance Sheet 
2000002690 TECHNICAL PROVISIONS 
PREVENTIVE MAINTENANCE IN SERVICE PM 
Facility Maintenance Responsibilites 
Bus Bridge Turn Sheets 
Audit Form 092316 
Property Loss Notice 
PM lists 
2017 Annual Ridership 
Fleet Mater file RFP 
PMC 48000 miles 
Energy Policy 
FUMES INSPECTION FORM 
Example Loss Notice Form 
PMT1 100000 miles 
PMH2 200000 miles 
Detail Staffing Schedule 
Use of County Electronic Communications 
PMA 6000 miles 
Reston_July2018 
Huntington_July2018 
Route Profile_Headway 

Process & Organizational Improvement Con


BID NUMBER: RFP2000002691
CLOSING DATE/TIME: Nov 26, 2018 @ 02:00 PM



Radio Headsets and Communication System


BID NUMBER: IFB2000002696
CLOSING DATE/TIME: Nov 28, 2018 @ 02:00 PM