Land Records General Information



Background Information

The Land Records Division is located on the third floor of the Fairfax County Courthouse at 4110 Chain Bridge Road in Fairfax. The Land Records Division records documents for property transactions in Fairfax County and the City of Fairfax. Customers submit over-the-counter land documents (separated into batches of no more than 20 sets) for recording from 8 a.m. to 3 p.m. The recording line closes at 4 p.m. and all remaining batches of documents that have not been recorded are returned to the customer. Over-the-counter documents cannot be left overnight and customers must be present when their documents are being recorded in case any questions arise. All documents must include the Fairfax Land Records' cover sheet. The Division is open to the public for research from 8 a.m. to 4:30 p.m., Monday through Friday and is designed for the public to perform its own research. For Land Records questions, call (703) 691-7320 and press 3 and then 4.

The mailing address for the Land Records Division is:

Fairfax Circuit Court
4110 Chain Bridge Road
Fairfax, VA 22030
Attention: Land Records Division

All documents presented for recordation must be the original, signed and notarized documents. Forms for Certificates of Satisfaction, Certificates of Partial Satisfaction, Certificates of Transfer, Memorandums for Mechanic's Lien, Releases of Mechanics' Lien, Authorizations for Partial or Full Releases of Judgment Liens and Releases of Lis Pendens are available in the Land Records Division and some are available in the Land Records Forms section below.

Real property transactions involving property located within the City of Falls Church must be recorded with the Arlington County Circuit Court. Real property transactions involving property located in the City of Alexandria must be recorded with the Alexandria Circuit Court.


Land Records Research

Land records are public documents and individuals who need information must perform their own research. Clerks are available to assist you with your research, but they cannot perform it for you. For assistance with extensive land record's research, you should consider hiring a local title company or an attorney familiar with Land Records.

All of the land records documents have all been converted from microfilm and books into digital images. These images may be retrieved and researched at public computer terminals in the Research Room or via the web by subscription to the Court Public Access Network (CPAN - see below for subscription information). The Research Room is open to the public from 8:00 a.m. until 4:30 p.m., Monday through Friday. Documents from 1742 to the present are available for retrieval and deed books prior to 1945 are maintained in the Historic Records Center located at 4000 Chain Bridge Road, Suite 1600.

The Land Records Division of the Circuit Court does not record nor maintain information regarding the assessed value of real estate. Real estate information is available via the Internet at iCare website or with a subscription to CPAN. Any questions regarding real property taxes, assessments, or property owners, should be directed to the Department of Tax Administration, Real Estate Division at 703-222-8234 or their website.


Land Records Forms

You may download the forms below from the Virginia Judicial System Web site:


 Obtaining Copies of Land Records

To order copies of deeds and other land records, you must know the instrument number or deed book and page number of the document. You may obtain the deed book and page number by searching the land records in the Land Records Research Room or through a subscription to CPAN (see below for subscription information). Subscribers to CPAN are able to make non-certified copies from their own computer.

To obtain a copy in person, go to the Land Records Division on the third floor of the Fairfax County Courthouse, Suite 317. The fee for a certified copy is $2.00 per document and $0.50 per page. The court does not accept personal checks. Acceptable forms of payment: cash, Circuit Court debit or credit card, business check, law firm/attorney check, cashier's check or money order payable to Clerk of the Court.  Visa and MasterCard are also accepted with a 4% processing fee.

To obtain a copy by mail, the customer must either complete the Land Records Copy Request FormPDF icon or prepare a written request providing the instrument number and/or deed book and page number of the document. The fee for a certified copy is $2.00 per document and $0.50 per page. Mail the form/request, payment and a self-addressed, stamped envelope of sufficient size to the address listed below. The court does not accept personal checks and cash and credit card payments are not accepted through the mail. Acceptable forms of payment: business check, attorney/law firm check, money order or cashier's check made payable to Clerk of the Court. The copy will be mailed within two weeks from receipt of the request. Mail the request to:

Fairfax Circuit Court
4110 Chain Bridge Road, Suite 317
Fairfax, VA 22030
Attn: Land Records Copies

Certificate of Satisfaction for Trust/Mortgage

To release a trust or mortgage from record, an original, notarized Certificate of Satisfaction signed by the lender or the settlement agent who has paid the obligation must be recorded in the Land Records Division. All information on the form must be completed in full. Most lenders will mail the Certificate of Satisfaction form directly to the Land Records Division; however, some will mail the form to the borrowers with instructions on how to record the document. It is then the borrower's responsibility to ensure the document is recorded.

Certificate of Satisfaction forms are available from the Land Records Division or may be downloaded from the link above.

A return address or box number should be inserted in the margin of the first page of the Certificate of Satisfaction as well as a tax map number. The tax map number can be obtained from a current tax assessment notice or you can call the Department of Tax Administration at 703-222-8234 or visit their website. Please provide a self-addressed, stamped envelope of sufficient size for return of the recorded document(s). Documents will be returned to the address or box provided.


 Court Public Access Network (CPAN)

Internet access to Land Records' documents is available through the Court's Public Access Network (CPAN). All information pertaining to the CPAN (Court Public Access Network) subscription service is available on the CPAN Application page

If you have questions about CPAN, you may call the Circuit Court IT Department at (703) 246-2366 or send e-mail inquiries to ccrhelp@fairfaxcounty.gov.


Documents



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