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TextLand Records Cover Sheet and Fee Pre-Calculation Application
Background
In January 2001, the Clerk of Fairfax Court implemented the required use of cover sheets for documents recorded at the Land Records counter. Section 17.1-227.1 of the Code of Virginia permits Circuit Court Clerks to require a cover sheet for deeds and other instruments. The cover sheet is designed so that indexing information entered on the cover sheet form is translated into a 2-D barcode. The cover sheet and its 2-D barcode are then attached as the first page of a document to be recorded and the indexing information is automatically read when scanned into the system. There is no fee associated with recording the cover sheet. There is, however, a page charge for the cover sheet when making copies of a recorded document, because recordation makes the cover sheet an official part of the document.
Fairfax Circuit Court provides free software that enables users to create a cover sheet and to calculate fees for all types of documents recorded in Fairfax Land Records. Cover sheets can be created by using the links provided below or visiting the Land Records department.
The fee calculation application creates a Fee Estimate form that may be printed for your information only. It will not be included with the document for recording and it does not constitute a valid receipt.
NOTE: The cover sheet's fee estimate is provided as a courtesy of the Fairfax Circuit Court. Fees may be predicted for the vast majority of transactions however some special cases are not covered. When in doubt or if you have questions, please contact the Land Records department.
Cover Sheet Application
Fairfax County Cover Sheet Application (no download required). Last updated 3/20/2008.
Cover Sheet Application (for download)
The Fairfax County Cover Sheet Application is also available for download below. Installation instructions (PDF)* are available. Last updated 3/20/2008.
Users of the program need to check this page regularly for new revisions to download and install or the fees calculated may be incorrect.
Documentation
General guidance how to fill out the form.
Cover Sheet Instructions (PDF)*
* In order to view PDF files, you must have Adobe Acrobat Reader installed on your computer. To obtain a free copy, follow this link:
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