Meetings and Procedures - Planning Commission
The Planning Commission holds approximately 75 meetings per year and
usually meets every Wednesday and Thursday evening, beginning at 8:15
p.m. Commission meetings vary in length, depending on the number and
complexity of agenda items, as well as the number of citizen speakers.
The Commission generally does not meet during scheduled Board of
Supervisors budget hearings, and holiday periods, such as the first week
of July, the month of August, Thanksgiving week, or the last half of
Meetings are held in the Board Auditorium of the Fairfax County Government Center, 12000 Government Center Parkway, Fairfax, and broadcast live on Fairfax County Government's Cable Television Channel 16. Meetings are also recorded on videotapes and audiocassettes, both of which are available for review at the Planning Commission office, by appointment.
The Planning Commission Office is located in Suite 330 of the Government Center. County Office hours are 8:00 a.m. to 4:30 p.m.. Commission members are employed elsewhere during the day; therefore, questions and correspondence should be addressed to the Planning Commission Office, 12000 Government Center Parkway, Suite 330, Fairfax Virginia 22035-0042. You may also contact Commission members and Planning Commission office staff via email by sending a message to firstname.lastname@example.org
Persons interested in testifying at a Planning Commission public hearing should call the Planning Commission Office at 703-324-2865 (TTY at 703-324-7951) or register online by filling out the questions on the Speaker's List section of the web site.
The Planning Commission establishes its own rules for the conduct of
public hearings to ensure a smooth and orderly process. The public
hearing procedures and policies adopted by the Planning Commission are
listed below for your convenience.
All persons planning to testify should sit in the front several rows of the Board Auditorium to help expedite the public hearing process.
When called upon to speak, or as an unlisted speaker approaching the Commission after all of the scheduled speakers have spoken, you must be recognized by the Chairman, and you must state your name and address for the public record. Our Planning Commission Office staff needs to clearly understand this information to accurately note your testimony in the public record.
Please remember that all presentations are timed. A light on the podium will illuminate green at the beginning of each speaker's testimony. A buzzer will sound and the red light will indicate that your allotted time has expired. All speakers exceeding the time limit will be asked by the Chairman to immediately conclude their remarks. If you do not finish your presentation, be sure to provide a copy of your statement to the Planning Commission Office as soon as possible. The entire presentation will then be entered as part of the public record.
In order to minimize repetitive testimony, organizations are encouraged to have only one person speak for the group, with other members of the organization standing to show their support.
Each person may testify only once per application, unless called back to the podium at the request of a Commission member.
The Board Auditorium is equipped with a variety of audio-visual equipment you may use to assist your presentations. Materials, such as slides, maps, graphs, blueprints, and videos can be presented simultaneously to both the Commission and the audience. If you need to use any of the audio-visual equipment, please contact the Planning Commission Office at 703-324-2865 (TTY 703-324-7951) no later than 3:00 p.m. on the scheduled public hearing date.
10 Minutes • Registered Associations: A representative of a
civic, citizens or homeowners' association; a business or professional
association; or similar organization shall be entitled to a ten minute
presentation in front of the Commission. Other members of the same group
may register as individuals, and speak as individuals, on the Speakers
5 Minutes • Registered Individuals: All persons who are appearing on their own behalf or on behalf of a business shall be allotted five minutes to address the Commission.
3 Minutes • Unregistered Speakers: All persons who are not listed on the Speakers List will be allowed to address the Commission after the pre-registered list is completed. They will be allotted three minutes.
After all names have been called, anyone not on the Speakers List will have an opportunity to address the Commission. To submit written copies of public hearing testimony, provide 17 copies to the Clerk. After questions and comments from the Commissioners, the Chairman will close the public hearing.
The following is an outline of the public hearing procedures followed by
the Commission when a land use application is presented. The items are
listed in the order in which they usually occur.
The Chairman will call for the public hearing by naming the specific case and the application by its proper name. At this time, the Chairman will ask the applicant, or the authorized agent for the application, to reaffirm that the affidavit is correct and accurate as of the hearing date. The Chairman will then recognize any members of the Commission who need to make disclosures based on the information contained in the affidavit.
After the affidavit is confirmed and all required disclosures have been made, the Chairman will ask the County Planning Staff to present the case. The staff coordinator will describe the property, comment on the application, and present the staff's recommendation.
The Chairman will then allow the applicant, or authorized agent, to make his\her presentation. The time limit for the applicant's presentation is normally ten (10) minutes; however, the Chairman may allow up to fifteen minutes (15) for complex cases.
After reviewing the public hearing procedures, the Chairman will call for citizen testimony. Persons will be recognized in the order in which their names appear on the Speakers List. After all names on the Speakers List have been called, the Chairman will recognize any additional speakers in the audience wishing to testify. Remember, you can submit a written statement to the Planning Commission Staff if you do not want to speak directly to the Commission. All written correspondence is entered into the public record for each application.
Following the completion of the citizen testimony, the applicant will have the opportunity to respond to questions and/or issues raised by the Commission and/or citizens. The time limit for the applicant's rebuttal testimony is normally five minutes.
After the applicant's rebuttal, the Chairman will recognize the staff coordinator for closing comments and/or responses to questions. In addition to the closing remarks from staff, Commission members will be recognized for their questions, concerns, or comments on this application.
Following all comments, the Commissioner handling the application will offer a motion for Commission action.
In the event of inclement weather, the County Executive may close all County offices or may grant unscheduled leave to County employees. In the case of a County closure, all Planning Commission meetings and public hearings scheduled for that day shall be cancelled and the applications rescheduled for the next available meeting date which can accommodate the hearings and allows sufficient time for re-advertising. In the case of unscheduled leave, or in the case of inclement weather regardless of County operating status, the Chairman may cancel or hold meetings at his/her discretion. This determination will be made by 1:00 pm on the day of the hearing or meeting.