Step-by-Step Admission Process - Adult Day Care Centers

Step 1: Contact Us

After reviewing eligibility and cost information, please fill out an online application and a county representative will contact you via phone. You may also call or visit the center closest where you live to tour the facility.

During the initial conversation, we will provide information about our services and ask you to provide some preliminary information about your family member. If transportation is required, a transportation request is submitted to Fastran to determine route availability. We recommend that you come in for a tour where remaining questions will be answered. If it looks like the right fit, we will arrange an appointment for an admission conference or your family member's name will be placed on a waiting list and you will be contacted as soon as space is available.   

You will be sent or given information and the following forms to fill out:

  • Physical Exam (Completed by the physician - no more than 30 days prior to admission)
  • TB Screening (Completed by the physician - no more than 30 days prior to admission)
  • Contact List (List of people to contact in case of emergency)
  • Contract (to read over)
  • Social History (A summary of all the work and activities a person has been involved in during his/her life, including likes and dislikes)
  • Income Certification Form with supporting documentation (tax return, social security letter and any other documents related to financial status to determine fee level)

Step 2: Admission Conference

NOTE: Assessment cost is a one-time non-refundable $25 fee. At the time of your admission conference appointment, bring the completed forms and your family member with you  to the center. He or she will have the opportunity to meet other participants and staff while participating  in morning activities. During this time, you will meet with the Center Nurse Coordinator to provide the participant's health history and to describe his or her individual needs.  You will also learn about the center, review the cost of the program, identify days desired, transportation needs, etc. Depending on the time of day of your visit you and your family member may be invited to stay for lunch so that you both have the chance to share in a meal with new friends and experience the warmth and camaraderie within the center.

Step 3: Completion of the Admissions Process

In order to complete the admission process your family member will be required to get a Physical Exam and TB screening within 30 days prior to his or her first day at the center. Once all the paperwork is returned to the center and the Registered Nurse develops an interdiscplinary care plan and the Recreation Therapist develops a plan to meet the participant's activity needs, the participant can start. This usually takes no more than two days.

Step 4:  Trial Period

We admit clients on a 30-day trial period so that they have time to get to know staff and other participants and we have time to get to know them and their likes/dislikes. On rare occasions, the ADHC does not turn out to be the right fit to meet a participant's needs. If you decide to withdraw your loved one from the program during the trial period, the usual two-week prior notification of discharge is not required from either you (the family caregiver) or the Center Nurse Coordinator (depending on who is initiating the decision to discharge). There will only be charges for the days attended rather than the whole month.

Once the trial period is over, there is a required two-week notification of discharge required from either the family caregiver or the Center Nurse Coordinator.

Caregiver's Quote: "Thank you for your service. I couldn't do it without you."

Contact Us

More Information


Contact Fairfax County: Phone, Email or Twitter | Main Address: 12000 Government Center Parkway, Fairfax, VA 22035
Technical Questions: Web Administrator

ADA Accessibility | Website Accessibility
Awards | FOIA | Mobile | Using this Site | Web Disclaimer & Privacy Policy | Get Adobe Reader
Official site of the County of Fairfax, Virginia, © Copyright 2015

Website Feedback Website Feedback    Globe with various flags representing Web site language translations   Language Translations

Return to Graphic Version