Emergency Preparedness and Supplies Guide

Every child care provider with a Fairfax County permit must have an emergency plan. Here is a checklist with information to consider when you develop your emergency preparedness plan.

____ Make a written emergency plan

  • Make sure to plan for a variety of emergencies – fire, weather, terrorism, health crisis and environmental disasters

____Practice your plan monthly

  • Practice evacuating to your shelter-in-place area every month so children are comfortable mobilizing quickly.
  • Practice an evacuation/fire drill every month
  • Evaluate the results of the drill.
  • Document your practice drills in writing.

____Identify and prepare a safe shelter-in-place area in your home

  • An area located away from windows and doors.
  • Store supplies in a waterproof container.
  • Include important emergency phone numbers and email addresses (like electric, sewer, water, telephone, and gas companies, mental health services, health department, Police, Fire and Rescue, Red Cross, etc.).
  • Know where your main water and electrical shut-offs are located and how to turn them off.
  • Create an inventory list of supplies.
  • Maintain a supply of food and water for three to five days.
  • Make sure the supplies are appropriate for the different ages of the children.
  • Small toys and games.
  • Diapers, diaper wipes and potty chair, if applicable.
  • Baby bottles and infant formula.
  • Whistle.
  • Large gallon zip-lock bags and trash bags.
  • Cell phone.
  • Duct tape and plastic sheeting.
  • Liquid hand soap and disinfecting wipes.
  • Safety/waterproof matches.
  • Scissors.
  • Make sure the supplies are seasonally appropriate.
  • A change of clothing and shoes for you and the children.
  • One blanket per person.
  • Plastic cups, utensils, plates and paper towels.
  • Tissues and toilet paper.
  • Manual can opener.
  • Maintain a supply of food and water for 3 - 5 days.
  • Non-perishable healthy foods (baby food and formula, powdered milk, canned juices, dried fruit, peanut butter and nuts, crackers, dry cereal and granola, ready to eat canned meats, fish, fruits, vegetables, beans and soups).
  • One gallon of water per person per day.
  • If you have a Medication Administration certification, a supply of prescription, nonprescription medication, (medication for fever or pain, etc.) and other health supplies (vitamins, fluids with electrolytes, anti-diarrhea medication, etc.)

____Identify an alternate evacuation location in case you need to evacuate your home

  • Alternate location's address __________________________________.
  • Plan your evacuation routes out of the home.
  • Leave a note on the door telling parents where the children may be picked up.
  • Change your voicemail to repeat your location.
  • Share your plan with the parents.

____Create a mobile emergency kit for your alternate evacuation location

  • Store kit in shelter-in-place location.
  • Store kit out of reach of children.
  • Have medical and emergency contact information for each child.
  • Have an original copy of an authorization for emergency treatment form for each child.
  • Have first aid kit.
  • Have latex gloves.
  • Have waterless hand sanitizer.
  • Have battery operated lantern or flashlights.
  • Have battery operated radio with NOAA weather and TV channel reception.
  • Have extra batteries.
  • Have blanket or tarp.
  • If you have a Medication Administration certification, medication for you and the children if applicable

____Develop a communication plan

  • Talk to your parents about the plan.
  • Give your parents a copy of your plan.
  • Make sure to include the phone number of the alternate safe location.
  • Have current phone numbers to reach parents at work and at home, including cell phones, BackBerries and pagers.
  • Have current e-mail addresses and fax numbers to reach parents.
  • Have current phone numbers and names of friends, relatives and neighbors who are authorized to pick up a child in an emergency.
  • Have current phone numbers and names of individuals at the parent’s work site who can locate the parents if they are not at their work phones.
  • Have current phone numbers and names of physicians.
  • Talk to the parents about any changes in your emergency plan.
  • Identify an out of town contact person that everyone can reach by phone or email. It may be easier to call long distance than to get a local call to connect.

____Maintain your readiness – always be ready

  • Keep your certification in CPR and First Aid current.
  • Check all batteries every six months and replace as needed.
  • Check prescription and non-prescription medication expiration dates every six months
  • Update medical information every six months.
  • Update emergency contact information every six months.
  • Check the expiration dates of food and water and replace as needed.

Download this checklist as a:    Word document . . . PDF


Go back to: Apply for a Family Child Care Permit


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