For Companies Requesting Employment Verifications:

• Email your request and signed authorization form to DHRPayrollServices@fairfaxcounty.gov. If possible, include the last 4 digits of the employee’s SSN.
• For employment verification letters, W-2s, or pay stubs, please contact the employee directly. Only employees can request these documents.

For current or former Fairfax County Government employee(s) requesting an employment verification:

• Request an employment verification letter via email to DHRPayrollServices@fairfaxcounty.gov. Please include:
  • Full name (include any previous last names used while employed)
  • Last 4 digits of SSN
  • Information needed (salary/job title/dates of employment)
• Please allow 2-3 days for completion.

Processing Time: Allow 2-3 business days for completion.

For current, former or retired employees or investigators requesting a personnel file review:

• In-person reviews are no longer available.
• Submit the request with the signed authorization form (signed authorizations are not required if requesting own personnel file) by emailing it to DHRPayrollServices@fairfaxcounty.gov, faxing it to 703-324-3444 or placing it in the Drop Box located outside the DHR office.

Current employees can also view their personnel files via an encrypted process.

Former or retired employees: Pick up a copy in person or have it mailed to the address on file.

Investigators: Once the signed authorization is received, information can be provided over the phone.

Processing Time: Allow 2-3 business days for completion.

Current or former Fairfax County employees applying for Public Service Loan Forgiveness (PSLF), which lets employees apply for Federal Student Aid, should provide DHRPayrollServices@fairfaxcounty.gov as the email for Employer Certification (Section 5A in the form).
 
For more information, please visit Public Service Loan Forgiveness (PSLF) Help Tool | Federal Student Aid.