The Virginia Freedom of Information Act (VFOIA), allows residents of Virginia open access to public records in the custody of a public body or its officers and employees. Except as otherwise provided by law, FOIA governs access to public records in the possession of public bodies or its officers and employees. FOIA specifies that it is to be construed liberally, and that any exemptions to FOIA are to be narrowly construed. To facilitate the expeditious processing of VFOIA requests, the Fairfax County Fire and Rescue Department (FRD) recommends the following:
Media and news inquiries should be made directly to FRD’s Public Affairs Office (PAO):
- During business hours (M-F 8am-4:30pm), call the PAO at 703-246-3801 or TTY 711, or Fax: 703-246-5899.
- During weekends or after-hours, call the Duty PAO at 703-280-0694.[GJ1]
VFOIA requests to the Fire and Rescue Department (FRD) should be made by:
- Submitting a FRD FOIA form and HIPAA form (for EMS record requests) to firstname.lastname@example.org (preferred)
- In person or mail to Fairfax County Fire & Rescue, FOIA/EMS Records 5th Floor,
- Faxing FOIA EMS Records 703-246-6096
- Calling FOIA EMS Records 703-246-3992
Fire or EMS Incident Records
- Fire Incident - Incident reports from relating to a house fire, vehicle fire, hazmat, motor vehicle accident, motor vehicle fire, water damage, gas leak, public service, etc.
Please allow 5 business days for a response to your VFOIA request. If the record(s) cannot be practically provided within 5 business days, an additional 7 business days may be necessary to process your request. You will be contacted if any delay beyond 5 business days is expected.
- Emergency Medical Incident – Requests for Medical Records from (Pre-hospital EMS transport records), must include a HIPAA authorization form signed by the patient or the patient’s personal representative.
- If patient is deceased, their legal representative must sign the HIPPA form as well as proper current legal documentation such as a Power of Attorney.
Please allow up to 30 business days for processing of medical record requests per VA Code§ 32.1-127.1:03, subsection E.
Subpoena Duces Tecum
Any summons issued for Medical Records requires a Notice to Providers and a Notice to Patient in accordance with §32.1-127.1:03. Please direct any such subpoenas to the Department’s FOIA Coordinator to:
Fire and Rescue - Custodian of Records
12099 Government Center Parkway
Fairfax, VA 22035
Request for Witness Subpoenas
Virginia law allows service of a witness subpoena at his or her usual place of business or employment during business hours, by delivering a copy thereof and giving information of its purport to the person found there in charge of such business or place of employment, Code of Virginia § 8.01-298(1). Below service address at Public Safety Headquarters is preferred as this ensures the witness subpoena is delivered to the employee subpoenaed for the upcoming trial, if they are not present at the work location at time of delivery. Witness subpoenas issued from a Virginia Federal District Court may be served by Federal Express or certified mail.
Service address - Fairfax County Fire and Rescue, Attn: Operations, 12099 Government Center Parkway, 5th Floor, Fairfax, VA 22035
Interview Request Procedure
Requests for an Interview with station personnel, regarding a specific incident, must follow the directions outlined in this interview request procedure (PDF, 35K) from the Office of the Fire Chief.
EMS Transport Billing
To request an itemized billing statement, please provide insurance information regarding your transport. If you have specific questions about your bill, please contact the County's billing service at 1-877-874-4425. If you still have concerns about your bill, please contact FRD via email at EMSTransportBilling@fairfaxcounty.gov or call us at 703-246-2266. Please visit the link below for more information:
Fire Marshal Record Requests
Fire & building inspections reports, notices of violation, plans and shop drawings, hazardous materials storage tank records, hazardous materials and environmental assessment, and fire investigation reports may be requested using the link below:
Costs for Producing Records
The Fire and Rescue Department (FRD) may make reasonable charges not to exceed the actual cost incurred in accessing, duplicating, supplying, or searching for the requested records. Example of charges may include staff research time, postage, and copy fee of 13 cents per page. The requestor will be required to make a deposit if the estimate is over $200. Fees are non-refundable. For any check returned for Non-Sufficient Funds, a $35.00 fee will be charged.
How to find the Hydrant and Fire & Rescue Station closest to your property..
To assist you in determining this hydrant and station information, send an email request to the department's Geographic Information System (GIS) office via email at email@example.com. Please provide the property address and your email address, and ask for the station name, address, and station phone number that would respond first, and the distance to the closest hydrant. A response will be sent to your email address.