Fire and Rescue

Fairfax County, Virginia

CONTACT INFORMATION: Our office is open 8:00AM-4:30PM M-F

12099 Government Center Parkway
Fairfax, VA 22035

Fire & Rescue Department,
Fairfax County

Record Requests (VFOIA)

The Virginia Freedom of Information Act, Va. Code Ann. §§ 2.2-3700 through 2.2-3714 (FOIA), was enacted in 1968 to allow residents of Virginia open access to public records in the custody of a public body or its officers and employees, and open entry to meetings of public bodies where the business of the people is being conducted. Except as otherwise provided by law, FOIA governs access to public records in the possession of public bodies or its officers and employees. FOIA specifies that it is to be construed liberally, and that any exemptions to FOIA are to be narrowly construed. County employees should be aware that any knowing or willful violations of FOIA made by an employee of a public body may subject that employee to civil penalties of up to $5,000.

 

Countywide Virginia Freedom of Information Act Policy

 

If the information you are seeking is not mentioned in the Fire & Rescue website, please email the Fire & Rescue Department VFOIA team at fire.foia@fairfaxcounty.gov.

 

 

Media and news inquiries must be made directly to the department's Public Affairs Office (PAO):
- During business hours (M-F 8am-4:30pm), call the PAO at 703-246-3801 or TTY 711, or Fax: 703-246-5899.
- During weekends or after-hours, call the Duty PAO at 703-280-0694.[GJ1] 

 

Fire or EMS Incident and Report Request Only

Fire Incident - Incident report relating a house fire, vehicle fire, hazmat, motor vehicle accident, motor vehicle fire, water damage ,gas leak, public service, etc.

Emergency Medical IncidentRequests for Medical Records (Pre-hospital EMS transport records), must include a HIPAA authorization form signed by the patient or legal guardian; if patient is deceased, their legal representative must sign the HIPAA form, as well as provide a copy of the Death Certificate  for the patient, and proper current legal documentation such as a Power of Attorney. Please make sure to indicate your relationship to patient. Incomplete HIPAA Authorization Release  forms, will be considered invalid and the request may be rejected. Please allow up to 30 days for processing of medical record requests per VA Code§ 32.1-127.1:03, subsection E.

  • A submitted Power of Attorney is not valid when the principal dies.
  • If the patient is deceased, please include the death certificate.
  • If you are the administrator of the estate, please include the Certificate of Qualification or Will.
  • Submit completed form through email (fire.foia@fairfaxcounty.gov), fax, or in person.
  • Medical Records will not be emailed back to requestor due to Privacy HIPAA Laws. Requestor must provide valid fax number or mailing address to  return requested HIPAA protected documents.

 

Subpoena (Duces Tecum and Witness) Request - Any summons issued for Medical Records requires a Notice to Providers and a Notice to Patient in accordance with §32.1-127.1:03.

 

Fairfax County Fire & Rescue
FOIA/EMS Record 5th Floor
12099 Government Center Parkway
Fairfax VA 22035
Direct Fax: 703-246-6096

 

EMS Transport Billing
Emergency Medical Service (EMS) transport billing began on April 1, 2005 in Fairfax County. If you need to request an itemized billing statement, provide insurance information regarding your transport, or have specific questions about your bill, please contact the County's billing service McKesson at 1-866-378-0419, Fax #937-291-0236. If you still have concerns about your bill, please contact us via email at EMSTransportBilling@fairfaxcounty.gov or call us at 703-246-2266.

 

Fire Marshal Record Requests
Fire & building inspections reports, notices of violation, plans & shop drawings, hazardous materials storage tank records, hazardous materials & environmental assessment, fire investigation reports, etc., are to be submitted using a Fire Marshal records request form found on the Fire Marshal's webpage, follow this link https://www.fairfaxcounty.gov/fire-ems/fire-marshal/records-requests-foia.

 

How to find the Hydrant and Fire & Rescue Station closest to your property..

To assist you in determining this hydrant and station information, send an email request to the department's Geographic Information System (GIS) office via email at fire.gis@fairfaxcounty.gov. Provide the property address and your email address, and ask for the station name, address, and phone number that would respond first-due as well as the distance to the closest hydrant. A response will be sent to your email address.